Major Job Responsibilities:

 Review Organizational Policies, suggest /discuss and draft amendments in technical terms which could be practically implemented
 Review HR systems, suggest possible improvements which are lacking from technical aspect;
 Review Financial Systems; suggest amendments/ changes/ improvements in vouchers, systems and or procedures; Moreover, Financial Systems specifically include
• Complete Guidance on Cash Handling System (Cash payment limits, cash payment requirements, procedures etc)
• Review of Cash Book & Bank Book, provide guidance based on financial rules in this regard
• Review available types of Vouchers, their current use and utilization; Suggest if changes required.
• Specify the details of supporting documents required for processing cross cheque payments specifically (e.g. salary cheques, Any type of procurement etc)
 Guide on Procurement Process and suggest possible improvements in existing systems
 Guide on technical aspect of stock /inventory register maintenance and also bar coding of items in accordance with Stock Register
 Maintenance of Computerized Accounting Software (Quick book)
 Prepare Monthly Bank Reconciliation
 Maintain Log Books, Fuel Consumption Record, Employee Leave Record and Employee Personal Files
 Ensure adherence to time frames for preparation and submission of financial reports to respective donor.
 Prepare Project Budgets for request for Expression of interest/EOI and Request for proposal-RFP
 Prepare Annual Budget for Organization
 Prepare Monthly Forecast Budget
 Participation in Cluster Meetings
 Representation of YRC at different local and national cluster/Events and relevant forums in the social sector
 Arrangement of Trainings/Events
 Meetings with Stakeholders for data collection or information gathering
 Facilitate in HR recruitment process i.e Advertisement, long listing, short listing, test, interviews, HR filing, staff contract agreements, appointment le

 Preparing the books of accounts in respect of monthly trail balance statement.
 Preparation of Monthly Bank Reconciliation Statement.
 Verification of invoices with relevant supporting documents.
 Internal Financial Reporting.
 Preparation of organization Annual Budget.
 Preparation of payroll.
 Preparation of comparative statements based on quotations collected and taking up procurement procedure.
 Maintaining inventory records for AWARD & project separately.
 Preparation of quarterly/annual budget for the project activities.
 Preparation & submission of periodic and annual financial reports of project.
 To look after maintenance of office building, assets, security arrangements & vehicles etc.
 Provide technical support to program staff in the areas of financial management
 Compilation of annual accounts for audit.
 Proper maintenance of cash flow and forecasting.
 Recruitment of staff as advertising, short listing, tests preparation & interviews & maintaining personal files of staff.
 Conducting trainings & orientation sessions for newly hired staff.
 Arrange trainings for staff in respect of every project.