• Administrative Support to GIZ, assistance to KfW and DAAD in administration related matters
• Supervision of Support staff including Office Attendants, Cleaning staff, Drivers Leave and CTO management of Support staff
• Monitoring of service agreements, local vendors, subcontracts, vehicle rental and contractors
• Ensure the smooth vehicle management, including fuel management, vehicle and logbooks maintenance
• Develop and suggest policies for transparent procedure of Procurement.
• Assess office needs in terms of expendable and non-expendable equipment, obtain tenders, assist purchase committee as a member and submit recommendation for purchase of office and field equipment, initiate procurement process according to the rules, procedures and policies
• Responsible for logistical arrangements of events, missions, workshops and trainings
• Filling as per GIZ O & R
• Responsible for active office automation system
• Fully responsible for procurement of goods and services, inventory control while executing purchasing activities staying in compliance with departmental objectives and goals
• Finance:
• Petty cash management issued to respective staff including myself, timely settlements of petty cash with complete vouchers.
• Invoicing to other stakeholders in service acquisition.
• Review of vouchers, invoices, CTO of support staff
• Admin section yearly budget preparation
• Monitoring of financial transactions as per GIZ O & R
• Assist staff in financial aspects and rule for CTO and related matters.
• Preparation of travel claims, reimbursements as per GIZ rules and tracking of CTO of Support Staff and Expatriates

• Fully responsible for managing the CD time management and scheduling, including effective prioritizing and resolving related conflicts and competing demands.
• Undertakes representational duties on behalf of Director, including serving as first point of contact and liaison with counterparts/ AVs and officials both inside and outside the country office.
• CTO tracking of expatriates.
• Coordinates and monitors multiple and diverse work processes and activities to ensure that management decisions are properly carried out and products are delivered in a timely manner.
• Fully responsible for events, workshops, trainings in terms of logistics
• Effectively provides general research support and utilizes all relevant computer software to retrieve, maintain and manipulate data as needed.
• Independently responds to diverse inquiries and makes decisions when multiple courses of action are possible.
• Ensures quality of documents as per the guidelines requiring Director’s approval and/or signature.
• Keep others informed by providing relevant information, reports or status updates.
• Drafts/finalizes correspondence on a range of topics on behalf of Director and prepares minutes of meetings.
• Supports and works collaboratively with members of the immediate team and other business units project offices.
• Works with highest level of discretion in providing wide-ranging executive assistance support, setting and managing priorities and the workflow of manager, as well as administrative coordination as required.

• Arrange the rented house for office buildings and residence of International staff, rental agreements, local vendors, subcontracts, vehicle rental and contractors, legal assistance
• Ensure the smooth vehicle management, including fuel management, vehicle and logbooks maintenance using trackers
• Supervise the local procurement systems and procedure. Review RFP’, identifying vendors and providing estimates, research and analysis for effective RFP’s
• Develop and suggest policies for transparent procedure of Procurement and Recruitment of staff.
• Assess office needs in terms of expendable and non-expendable equipment, obtain tenders, assist purchase committee as a members according to the rules, procedures and policies.
• Supervise proper operation and maintenance of office equipment including computers, server, and software’s, photocopying machine, renewal of software license, contract agreements for equipment and handling the relevant procurement.
• Supervise inventorization of all expendable and non-expendable equipment with codifying the items as per standard procedures, with description, cost, location and utilization. Check year end inventory status and recommend appropriate actions to update the stores on stock.
• Responsible for office maintenance and different service agreements.
• Logistical arrangements of meetings, workshops and seminars. Plus the field, domestic and international travels of the staff, booking of tickets, acquire visas from Embassy’s, obtaining NOC.
• Responsible for fleet management of the project, smooth operation of vehicles, vehicle repairs and maintenance and completion of log sheets/records. Supervise the monthly vehicle expenditures (fuel plus spare plus labor) sheet
• Establish contacts with shipping agents, clearing agents and superintendents and monitor the discharge of good.
• Coordinate clearance of goods, export/import in liaison with handlers and customs officials
• Responsible for vehicle registration

• Front office management
• Responsible to develop and implementation HR manual according to Pakistan labour law, recommendation HR policies and procedures and ensure they are implemented appropriately and compliance by staff.
• Review applications and provide a assistance in short-list, arrange and conduct interviews to select candidates, review recommendation on the selection of candidate by panel
• Obtain references and carry out required pre-employment checks to ensure that information given is verified.
• Monitor and evaluate recruitment and placement related activities
• Facilitate induction orientation program, prepare an induction package and give briefings to all new staff members.
• Introduce all new employees (Consultants, National/International) to other staff and orient them to the organizational layout.
• Responsible to maintains and file all documentation related to the recruitment process
• Set staff appraisal plan, inform and follow up with timely manner.
• Fully responsible for health insurance of GIZ country wide staff, monitoring their claims and reimbursements while closed coordination with insurance company.
• Follow up with finance for the refund of payment of maintenance and traveling allowances for employees attending external training courses.
• Facilitate staff for reimbursement of Medical insurance
• Support staff to understand the HR procedures and policies appropriately and compliance them.
Manages all types of staff contracts, update and monitors all benefits related to positions recoveries and deductions.
• Check and maintain attendance registers, leave reports, DSA forms and other forms and reports
• Responsible to maintain updated personnel file of each staff members separately also maintains all administrative documentation related to human resources
• Assist in short listing and long listing conducting interviews.

• Patient relationship/ public relationship dealings
• Patient data entry in software.
• Appointments fixing with doctors and consultants

• Responsible for Client orders’ execution with tracking of ROs.
• Preparing and delivering presentation to clients
• Getting rates for indoor and outdoor media and printing jobs from market
• Keep track of field staff assignments.
• Event management, planning, organizing and billing.
• Assist manager accounts for voucher preparation and filing.