Overall Management & Supervision of Logistics functions within country offices and liaising with HQ (Paris)
1. Procurement and supply chain management

Account for overall compliance with ACTED procurement procedures;
Validate the Purchase / Service Contracts for procurement thresh holds.
Reinforce current procedures and the quality of ACTED internal control, based on ACTED guidelines, donor requirements and results.

2. Stock Management

Account for all program and non-program inventories in the office and sub bases through Logistics Officers and Stock Assistants / Supervisors.
Control the filing in of documents in timely manner (at reception, delays are not accepted);

3. Assets and Property Management (including premises)

Assess the need for additional equipment / premise and coordinate with Country Logistics Manager for approval;
Account for the overall compliance with assets, properties, and premises management procedures;

 4. Delivery (Transport) Management
·        Ensure that vehicles are being available upon proper request to Transport Assistant / Supervisor.
·        Accounts for the overall compliance with the delivery and fleet management procedures (Monthly transport / Fuel Consumption report)
5. Telecommunication and Information Technology Management
·        Accounts for the overall compliance with the Communication and IT procedures.
·        Supervise the IT officer / Manager in his duties: direct his priorities of maintenance/replacement with Logistics Officers in their respective bases.
6. Security and Safety Management
·        Ensure that the safety and security standards of ACTED staff (international and local) are appropriate and correspond to ACTED sphere of influence and context of operations.
·        Ensure high-level security of all ACTED assets, property, and resources.

Overall Management & Supervision of Logistics functions North Sindh and liaising with Head office (Islamabad).
 
Job Description:
1. Procurement and supply chain management
2. Stock Management
3. Assets and Property Management (including premises)
4. Delivery (Transport) Management
5. Telecommunication and Information Technology Management
6. Security and Safety Management

• Logistics, Transport, Procurement, Stocks, Security, Administration, Human Resource Management, IT Support and IPs (Implementation Partners) Management.
• Prepare Annual Budget of Administration and its Revision and Monitoring.
• Process all sort of procurement internal and IP’s, reviewing of Tender documents as required, according to Concern’s manual and guidelines.
• Maintain the Status of Supplies Request Register and provide monthly reports.
• Support Implementation Partners (IPs) to ensure the timely procurement and delivery of supplies to the program areas.
• Prepare a monthly logistics report for the relevant Program Manager.
• Capacity building of Partner staff and strengthening of logistics systems.
• In case of an emergency anywhere in Pakistan, travel to the field to make logistics assessments, set up office if required, undertake purchase as per need of program, store supplies and assist in distribution.
• Carry out supplier assessment, evaluation & selection; ensure that reliable & dependable suppliers are available to Concern in case of an emergency response.
• To maintain the stock register of the warehouse with complete details like date of issuance / arrival of stock, stock count etc
• To conduct the stock verification, maintain the stock reconciliation report & back up documents like GRN & GDN etc.
• To manage support staff, assess reporting staff training and development needs, manage events process medical OPD claims and make travel arrangements.

• Procurement and supply chain management
• Stock Management
• Delivery (Transport) Management
• Assets and Property Management
• Fleet and Fuel Management
• Telecommunication and Information Technology Management
• Security and Safety Management
• Filing and Reporting

DG.Khan, (Punjab) & Kandhkot, Sindh.
• Procurement processing, Service & Supplies Contracts & .
• Premises identification and agreement signing.
• Fleet management.
• Filing and Reporting.