Talent Acquisition

Responsible for complete hiring process, Starting from develop job description, Job advertisement, Shortlisting, conducting interview, prepare offer letters, reference check and orientation of staff both field staff (Virtually) and Project Office (in person).
Develop recruitment strategies and ensure program team staffing needs.
Develop recruitment trackers, Health insurance trackers, Perdium Tracker.

Policies & Procedures

Responsible to compliance company policies and also update policies when & Where required.
Develop Organograms of Islamabad project office, Khairpur, Dadu, Larkana field offices organograms.

Documentation

Maintain confidentiality and ensure staff profiles must be completed as per check list.
Preparing of transfer letter, promotion letter, warning letters, commendation cards. and contracts both consultants and project staff.

Payroll Management

Responsible to manage 600 staff payroll and tax deductions as per FBR laws.
Responsible to process and evaluate timesheets of both staff Field and Project office.

EOBI/Social Security

Responsible to register staff with EOBI and Social Security.
Responsible to ensure timely payments of above mentioned departments.

Performance Management

Responsible to set employees KPI in consultation with line managers and communicate to employees along with their acknowledgement on appraisal form.
Coordinate for Recommended staff for required trainings.

Report Writing & Analysis

Responsible to develop reports and analysis of employee happiness/engagement, Staff turnover, trainings outcome.

Field Visits

Carryout regular field visits as per approved calendars and also responsible to address employee grievances with adequate solutions.

Heavy Industries Taxila is government organization works under ministry of defense production. I was placed in HITEWT office which comprises of HITEC Schools & Colleges, Medical and Dental College, University and Tank Factory.
Talent Acquisition
• Executive search & recruitment, identification and target setting, shortlisting, screening, interviewing candidates for management and non-management positions. Strategic Planning & Budgeting
• Strategic planning of man power as per needs and requirements.
• Advise managers on organizational policy matters and recommend needed changes in all institutions under my domain i.e., HITEC Schools & Colleges, University, Medical, Dental College and Tank Factory.
• Updated job descriptions, organograms, company handbook, contracts and policies with legal requirements.
• Design and Implemented new appraisal system along with KPI`s.
Regulator Rules Compliance
• Lead HR teams to meet all regulators requirements (MODP, PMDC & HEC and Labor Department).
• Focal person to liaison with government departments I.e., EOBI, Social Security, Insurance, Prime minister portal, PMC, HEC, Federal Education Board, and Ministry of defense. Establish Dental College
• Established dental college, Design dedicated HR manual including job descriptions as per PMDC requirements.
• Define pay scale for Management, Non-Management and Academic Staff.
• Design company vehicle policy for executive staff.
Payroll
• Managed payroll of 1800 employees, final Settlements manually as well as through ERP.
HRIS System
• Development and Maintenance of HRIS System
• Responded to employee issues and queries in a timely manner.
Training & Development
• Partnering with all functions of organization to optimize skills inventory through different training & development plans & in-house sessions.
• Carrying out training needs assessment in coordination with line managers and providing training opportunities to the employees.
• Collaborate with across HR department to ensure continuous improvement in the function.

Recruitment & Selection
•  Assist Group Head HR in preparing and executing various policies such as Recruitment & Selection Promotion, Training & Development, Leaves, Disciplinary procedure and Company Car Policy etc.
•  Saved company millions of rupees by reducing reliance on Job advertisement.
•  Hired executive staff through recruitment portal, Industry Contacts and Team efforts.
•  Successfully negotiated approximately 300 salary offers.
•  Facilitate Network/branch heads in achieving their job targets.
•  Controlled over staffing by continuous monitoring on ERP.
Organization Development
•  Updated organogram & HR policies of the company according to company goals and requirement.
HR Planning & Budgeting.
•  Introduced e-recruitment system instead of manual application system.Payroll Management
•  Responsible to process the payroll of 3800 employees in North Region.Training & Development
•  Conducted in-house awareness sessions on policies and procedures, i.e., employee’s orientation program.
• Trained 52 team members on interviewing techniques, conducted one-to-one counseling sessions for focused & productive recruitment.Government Liaison
Focal person to liaison with regulatory bodies I.e. PEIRA, Social Security, EOBI and Health Insurance.

• HR policies and procedures compliance, maintaining human resources data base, ensuring that appropriate policies and procedures are in place for all employee actions and efficient operations of the department.
• Management of all employee records and adherence to in-field HR policies and procedures and compliance with appropriate corporate policies.
• Management of salary administration, salary recommendations, supervision of personnel records and files, compliance with mandatory training requirements, adherence to recruitment guidelines and annual employee certification.
• Ensure the salary and leave records, staff training requirements and activities are properly maintained and updated.
• Work with the Manager of Finance and Administration regarding revisions to employee contracts, coordinating changes with legal counsel, and ensure that employee contracts are properly maintained and updated, new employee contracts are completed on a timely basis.
• Formulation of HR policies and procedures and their implementation updating of the employee handbook and other employee information documents.
• Advise senior management on HR matters and recommend changes required to improve the HR policies, procedures and practices.
• In coordination with project management, plan performance appraisals of staff and ensure completion of the performance appraisals within the required time frame.
• Ensure the recruitment process is fair and transparent and complies with policies and procedures, directing the preparation of advertisements for different positions, coordinate conducting interviews, checking references and preparing offer letters.
• Managing and monitoring of monthly time sheets.
• Management of leave records.
• Managing EOBI ensuring all staff registered with EOBI.
• Ensuring timely blocking of official emails for staff leaving
• Coordination Accounts, Communication and IT Departments to make necessary arrangement for new joiner.

Talent Acquisition
•   Create an active talent pool for the company to facilitate the business and minimize timelines for talent sourcing.
•   Established Played a decisive role in the interview evaluation process towards selecting the most suitable candidate in agreement with the line manager.
•   Responsible for creating Front line talent development pool (Nationwide hiring of sales Staff-Grid Managers and Business Development Officers).
•   Conducted Campus Drives to identify talented fresh graduates.
•   Redesigned Offer Letter Template for Managers and Non Manager Positions.
•   Actively utilized various recruiting channels (Headhunting Companies, LinkedIn etc.) for proactive recruitment.
•    Generated Monthly recruitment reports to gauge recruitment efficiency.

• Preparation of job descriptions and defining job levels and families in partnership with other managers.
• Conducting job analyses, developing and maintaining organization charts, job descriptions and job specifications etc.
• Managing advertisements for jobs including writing job advertisements and deciding how and where the work openings will be advertised.
• Handling recruitment and selection processes through screening of application forms, reference checks, short listing applicants, conducting tests and interviews.
• Conducting employee orientation to foster positive attitude toward organizational objectives.
• Designing and organizing employee training programs by identifying training needs.
• Networking with training bodies and consultancy firms to deliver required training's.
• Monitoring training arrangements, participant details, venues, logistics, transport, accommodation.
• Maintaining training calendars, organizing internal and external training and maintaining training records.
• Analysis of participant feedback and preparation of management reports at the end of each training.

Responsible for recruitment, selection and development of newly hired employees for both local and international customer service projects
• Design and deliver trainings to incorporate professional ethics in work culture and motivate employees
• Search and screen potential candidates from several recruitment forums and keep a CV database of all applicants.
• Maintain a company-wide Interview & Manpower Requisition Log for all open and closed positions
• Prepare weekly SR & Training progress reports
• Participate in managing & organizing events for employees
• Liaison with Placement offices of universities and other companies for branding purposes