Country Programme Pakistan

People & Organisational Development Officer

Place of work:

Islamabad.

Grade

PK-D

Salary:

Competitive with organizational benefits

Contract type:

Fixed term.

Reports to:

Manager People & Organisational Development

Budget responsibility:

No

Role of position in the organization:

The People & OD Officer will assist Manager POD in Implementing all human resources operations and activities.

Reporting Line:

The position lies in the category of Pakistan Country Program. This position will directly report to Manager People & Organisational Development.

Key working relationships:

Internal: Senior Management Team (SMT), all staff (permanent, fixed term, consultants, interns) of WaterAid Pakistan & Global People’s team.

External: Partners, consultants, and other I/NGOs.

Job Purpose:

As a key member of the POD/HR team, this position is responsible for implementing, coordinating human resource policies/practices that includes but not necessarily limited into recruitment, induction, training & development, performance management, data analytics, reporting, staff welfare, employee relation, safeguarding among others to contribute towards a high performing team in a highly enabling environment. The position will contribute in updating organization People/Human Resource (HR) policies/strategies by identifying and researching relevant issues; overseeing People/HR policy and practices for proper adherence across the organization, acting as the custodian of the People/HR information system/database; producing analytical report to support in making effective HR/People decisions in the organization.

1.        People/Human Resources Policy, procedures and practices:

  • Oversee the adherence and practice of HR policies, procedures and processes including safeguarding.
  • Support and guide colleagues in referring HR practices, procedures and precedents in line with HR policy.
  • Clarify and interpret policy as necessary
  • Support/lead in rolling out respective HR related policy, guidelines, messages etc. year- round including safeguarding issues.

2.         Recruitment & Selection

  • Lead in publication of job/assignment advertisement in agreed channels.
  • Receive CVs and coordinate the longlisting and shortlisting process.
  • Manage the interview related logistics including communications with the candidates.
  • Support in reference check for the selected candidates.
  • Prepare/draft recruitment notes, offer letters, contract etc. and obtain due approval and sign offs.
  • Ensure having necessary documents while onboarding people.
  • Oversee that the process flow of the recruitment is in line with the respective policy.

3.         Capacity Development, Training and Induction:

  • Lead in timely induction provision for new hire collaborating with functional heads/ focal/ concerned facilitators.
  • Ensure that the updated Induction materials/presentations are kept in shared folder/in appropriate place with appropriate access to for the relevant parties.
  • Collate the training/capacity development needs from the appropriate section of PeoplePlace following the appraisal process and place for management decision on its execution.
  • Maintain training/development database and records.

4.        Performance management:

  • Ensure all staff have Job Description (JD) and updated Objectives/Individual Accountability Plan (IAP) in database (PeoplePlace)
  • Remind colleagues to complete appraisal when due.
  • Guide colleagues on the operating procedure of doing/uploading the appraisal in People/HR database (PeoplePlace).

5.    People/Human Resource Database – global and internal

  • Proficiently handle the People/HR database/interface, especially the global ‘PeoplePlace’
  • Orient colleagues on its (PeoplePlace) usage and clarify on their query.
  • Maintain and update all staff information on regular basis. (Hard files/Soft files & PeoplePlace.
  • Collate, analyse and accurately report human resources data, including staff turnover, diversity, performance management, trainings, leave etc.

9.         Others

  • Prepare reports on People/HR including drafting six monthly/annual reports.
  • Support in People/HR planning and budgeting by estimating and forecasting requirements and trends. Do variance analysis; and contribute in taking corrective measures to minimize the adverse impact.
  • Take care of issuing employment/salary certificate, release, clearance, final settlement letter etc.
  • Preserve personnel records ensuring confidentiality.
  • Extend support to partners, as appropriate.
  • Any other task, as relevant, assigned by the line manager.

Education

Essential

Qualification

  • Bachelors or Master’s degree in Human Resources.
  • Bachelors or Masters degree in Business or Public administration.

Professional Experience

  • Minimum 3-5 years of experience handling/ leading Human Resources/Organisational development in an I/NGO or corporate sector.

Key Competencies

  • Excellent presentation, facilitation and persuasive communication skills.
  • Good report writing ability both in Urdu and English.
  • Skills to use different technological resources (computer, multimedia projector, internet, email, computer aided systems particularly on MS word, excel, power point, outlook and software etc).
  • Experience of using HRIS (human resource information system)/software.

Desired Competencies:

  • Quick learner and detail oriented.
  • Proactive and self-motivated; ability to manage information in confidential/sensitive manner.
  • Aptitude to understand people and able to draw confidence and support from others.
  • Possesses personal integrity, sense of transparency, proactive stance and respect for gender, diversity and organizational culture.
  • Able to plan and prioritize work and work under pressure to meet deadlines.

Job Details

Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Job Location:
Gender:
No Preference
Minimum Education:
Bachelors
Degree Title:
Bachelor's or Masters degree in Human Resources, Business Administration or Public administration
Career Level:
Experienced Professional
Experience:
3 Years - 5 Years
Apply Before:
Jul 08, 2024
Posting Date:
Jul 07, 2024

WaterAid

N.G.O./Social Services · 11-50 employees - Islamabad

pWaterAid is an international not-for-profit, determined to make clean water, decent toilets and good hygiene normal for everyone, everywhere within a generation. Since we started in 2006 in Pakistan, we’ve remained resolutely focused on tackling these three essentials that transform people’s lives. Without all three, people can’t live dignified, healthy lives. With all three, they can unlock their potential, break free from poverty, and change their lives for good. Children grow up healthy and strong, women and men get to earn a living, whole communities start to thrive. It sounds normal and it should be. By inspiring people and sparking chain reactions we help deliver lasting change in what’s normal. By working closely with partners internationally and on the ground in some of the toughest places in the world, we help achieve widespread change. Millions of people have already taken control of their lives and built better futures./p

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