Responsible for the overall function of Admin and at field level.
Records all incoming and out-going letters and documents.
Conveys all the required instructions and policies of the organization to the staff
Monitors administrative aspects of the office/staff and evaluates discipline and punctuality of the staff to the assigned tasks.
Ensure attendance register maintain it on daily bases, keep the leave record of staff and share it with HR Responsible on monthly bases.
Make sure the compilation of Personal file of field staff in all contexts.
Responsible to supervise the work, related to purchase of miscellaneous Equipment & Consumables.
Responsible to negotiate service agreements with vendors.
§  Organizing administrative, logistical and Security aspects of office activities and events, including Trainings, workshops and meetings accordingly.
§  Manage and monitor the availability of accessories, equipment, stationery, office supplies, office stock and placing orders as required.
§  Updating policies and procedures as required.
§  Ensure that operational services and contracts are maintained and renewed accordingly
§  Creating, updating, and maintaining records and databases
§  Prepare reports and presentations with statistical data, as assigned 
§  Ensure that relevant data regarding admin are kept confidential and only communicated to relevant stakeholders.
§  General administrative tasks, as required

ACTED Pakistan implemented an ENABEL, the Belgium Development Agency-funded Technical & Vocational Education Training (TVET), Market and Employment support project in Sindh, Pakistan from November 2019 – December 2021. The overall objective of the intervention is to increase employability and access to alternate livelihoods options for most vulnerable and disadvantaged youth in rural Sindh. The project aims to pilot an integrated, demand-led and innovative TVET-model in Sindh and assess its feasibility for replication in the Pakistani labor market. The intervention is targeting 300 young and disadvantaged men and women, including People with Disabilities (PWDs) from districts Kashmore and Badin for demand driven TVET training culminating in jobs/business for respectable and dignified livelihoods. The pilot testing of this demand led model will not only assess the feasibility of this model as per market requirements but will also provide information on best TVET practices and innovative strategies that can be adopted by public/private TVET institutes in Sindh. The project and its model put a strong focus on gender-sensitive as well as market-driven programming.
 

Identifying training and marketing needs using different assessment tools.
Identify and analyses strengths and weaknesses, and respond to opportunities and threats in the marketing environment faced by pass out graduates.
Develop strategies to enhance the marketing skills of the trainees.
Develop and implement appropriate strategies by selecting, segmenting and targeting markets for target trainees and promoting products and services to those markets.
Facilitate regarding products, such as choosing branding and packaging and determine an approach to determine costing and setting prices for products and services.
Identified and facilitate beneficiaries to manage distribution channels such as retailers and wholesalers.
Develop plans for advertising, sales promotion, public relations, personal selling and sales management.
Mobilizing private sector investment.
Maintain Income tracker of the target beneficiaries.
Collect labor market information for clients regarding job openings, entry and skill requirements and other occupational information
Identify employment opportunities for pass out graduates
Identify current and prospective staffing requirements for local businesses and organizations.
Responsible for providing career and employment counseling and facilitating and promoting employment in order to secure employment opportunities for pass out graduates.
Identify barriers to employment and assist clients with such matters as job readiness skills, job search strategies and preparing for job interviews
Assists pass out graduates in job preparation and job search activities
Provide career counseling trainings to pass out graduates. 
Administer and interpret tests designed to determine the interests, aptitudes and abilities of residents
Provide pass out graduates with information on maintaining a job or moving within an organization, dealing with job dissatisfaction or making a mid-career change.
Provide consulting services to community groups and agencies, business and industry, and to other organizations involved in providing community-based career planning resources and/or employment opportunities.
Maintain strong contracts and liaise with businesses and industries concerning current and upcoming employment opportunities.
Engage trainees actively in the training through multiple innovative training methodologies to maximize training outputs. 
Ensure preparing and maintaining the documents/evidences as required for each and every activity respectively.
Ensure getting update record at field level if required any.

Conduct the meeting with the education department officials /HM /TEO.
Conduct the base line survey of schools for School emergency response teams (SERT).
Conduct the base line survey of schools for WASH Interventions.
Conduct the meeting with Social welfare department.
Conduct the meetings with NADRA departments to register the PWDs Identify the PWDs for registration from Social welfare department and NADRA. To Ensure the participation of PDWs for Medical Checkups.
Prepare the documents for UCDMC registration. S
ubmit the registration documents to social welfare department. • Submit the documents to bank for account opening of UCDMC.
To Organized the seminar at school level.
To Facilitate to consultant for training at field level. • Get the nominations of Lady Health workers from health department.

• Conduct the meeting with the education department officials /HM /TEO and DEO.
• Conduct the base line survey of schools for School emergency response teams (SERT).
• Conduct the base line survey of schools for WASH Interventions.
• Conduct the meeting with Social welfare department.
• Conduct the village seminar at village level.
• Conduct the meeting with the CDMC for medium to large schemes.
• To lead and participates in need assessments, HH Assessments, Confirmation of Beneficiaries, Participatory Rural Appraisals, feasibility studies, stakeholder analyses CDMC formation and community consultations.
• To involve in all needs based inputs in field levels with beneficiaries/CDMC
• To mobilize the community in the effective use of the community resources.
• To identify needy beneficiaries for shelter support.
• To participate in Material distributions.
• To ensure on time completion of the tasks in line with effectively achievements.
• To supervise the implementation or unloading of the any material on site as well as quality and quantity of the items.

• To lead and participates in need assessments, HH Assessments, Confirmation of Beneficiaries, Participatory Rural Appraisals, feasibility studies, stakeholder analyses CO formation and community consultations.
• To sign of agreements/resolution/MoUs with community based organizations, notable Persons, Land Owners or with other civil society groups, for excellent start of any objective as construction of shelter, CFW scheme, distribution of any material for the excellent results and to achieve our targets and outputs very smoothly with the understanding of all stakeholder.
• To involve in all needs based inputs in field levels with beneficiaries/Community Organization and at office level with the management and in the all other activities according to the objectives of the programme and strategy of ACTED.
• To mobilize the community in the effective use of the community resources.
• To identify needy beneficiaries for shelter support, schemes of Cash for Work or for any other support in close cooperation with the community organization.
• To participate in Material distributions at any time required.
• To keep comprehensively knowledge of all villages of intervention and close contacts with community organization, beneficiaries, community leaders, volunteers, and activists.
• To support and supervise all activities Shelter Construction, CFW schemes, Latrines Construction and check & balance on community organization’s members or project volunteers and give them useful instructions regarding their work improvement, with the consultation of relevant technical staff;
• To ensure on time completion of the tasks in line with effectively achievements.
• To supervise the implementation or unloading of the any material on site as well as quality and quantity of the items.

• Ensuring the effective preparation and delivery of project events and meetings and creation of all necessary documentation.
• Taking responsibility for the effective flow of information between Team members,TVET Partners Centers and with all Departments of ACTED’s Logistic, Database, HR, and Finance, with all participants in project activities for the smooth achievement.
• To Supervision the delivery of the material on site as well as ensuring the quality and quantity of the tools kits, Consumables, Equipments for TVET centers and graduates.
• To elaborate all needs based inputs and all other activities according to the objectives of the programme and the beneficiary involvement strategy of Project.
• To Planning on project activities, Targets, Material, Examination process, Tool Kits Distribution Events, Stock Exits, Field Activities
• Data Collecting regarding TVET Sector from Government Institutes, Private Institutes,
• Non-Government Organizations, Community Based Organization for the project needs.
• Analysis and Data collection in Labour Market Survey, in the Three Districts of sindh from Government and Private institutes and Enterprises,1. TVET Centre Survey, 2. Graduates Survey, 3. General Population Survey, 4. Enterprises Survey and 5. Key Informant Survey.
• Meeting with Authorities District to District such STEVTA, Mono Technical Colleges, Poly Technical Institutes, Social Welfare Departments, District BaitulMaal, etc.
• Liaison with Governmental and non-Governmental Agencies for support to the project and beneficiaries.
• To Conduct Mobilization Meetings/Sessions in Rural & Urban areas for the Marginalized Students.
• Distribution of Survey report with the name “Services Assessment and Labor Market Survey of Technical and Vocational Education and Training (TVET) Sector in 7 Selected District of Pakistan” an assessment completed by ACTED with support from the European Union.
• Formation of advisory councils for TVET Centers

• To ensure that every decision about what activities the community will undertake, is the choice of the whole community, not just a few (powerful) community leaders.
• To ensure that the vulnerable are heard in community decisions: including women, youth, disabled, ethnic minorities, the weak and disenfranchised.
• To formulate the clusters and mobilize the villagers to be united and make a CO Formation.
• To stimulate community members to participate in their own community\'s desired development actions
• Assessment of the affected households and villages.
• Meeting with Relief committee Members and doing MOUs/Agreements with them.
• Making the success stories.
• Play my part in distribution.

• To conduct village assemblies (meeting with Community Members, Community Organization, Notables and Stakeholder) to develop the priority basis CBOs Community Based Organizations for smoothly achieving objectives of project.
• brief all members on correct information related Project to community self-reliance; and
• organize and arrange the provision of all resources (human and materiel) needed for community actions;
• Conducting Sessions regarding Health and Nutrition
• Review and analysis of project related reports and suggest corrective measures Areas of District Kashmore.
• Monthly analysis on all health and nutrition sessions at rural areas of District Kashmore.
• Planning and arrangements of all Health & nutrition training events at flood affected & rural areas of District Kashmore.
• Training of team on CMAM through social mobilization.
• Coordination with UNICEF, district government. Community Development Department and other stake holders including community, elected representatives, Media, NGOs etc.
• Monitoring & Facilitation of Nutrition Program intervention.
• Established Nutrition related activities report mechanism of Daily (DPR), Weekly (WPR), and Monthly (MPR) and Quarterly (QPR) report with specific time duration to high up

• To engage in activities that will promote increased community effectiveness, capacity, self-reliance, and empowerment;
• To attend cluster meetings of UNOCHA and highlight issue in meetings related with (SRHR) Sexual Reproductive Health Rights.
• To ensure that all information is accurate and correctly interpreted.
• Carry out Social Mobilization in rural communities, conducting participatory appraisals and creating awareness.
• Preparation of project completion reports.
• To identify the field stories and share it with management.
• Keep all record up date and maintained.
• And all activities report send to the responsible person.

• Established the Relief Camp & Medical Camps.
• Registration of Flood IDPs.
• To Provide two times basic food, milk & biscuits
• Distribution of Food item & NFI Kits.
• Give the Health & Hygienic Session in Relief Camps
• To use program resources effectively and with care.
• To Help plan activities to reduce WASH-related risks.
• To conduct activities to promote safe practices.
• These activities may include the communication, campaigns, use of educational materials etc.
• To form the Wash Committees, Sub Committees.
• To help identify needs for non-food items relevant to hygiene, participate in the choice of items, targeting strategy, promotion of effective use, and post-distribution monitoring.
• To conduct wash assessment on targeted area.
• To demonstrate the use of wash specific items, especially tablets, water treatment equipment’s.
• To conduct participatory approach in promoting good water, sanitation and hygiene practices in targeted area.
• To conduct participatory monitoring of water and sanitation facilities usage and maintenance with community.
• To inform local authority and health department if there is outbreak in community that requires immediate response.

• To mobilize the community, adopt healthy practices ,
• Mobilize the community to cooperate the polio teams in the village,
• To Monitor the polio campaign and ensure the vaccination
• Meeting with the DHO for smoot polio vaccination
• Mobilize the community to visit the doctor during/ after pregnancy
• Mobilize the community to WASH the hands with soap.
• Mobilize the community to boil the water before drinking.
• Conduct the sessions with the community to raise awareness against honor killing.