概要

Devising and maintaining office systems, booking rooms and conference facilities, using content management systems to maintain and update websites and internal databases.

Attending meetings, taking minutes and keeping notes, liaising with staff in other departments and with external contacts, ordering and maintaining stationery and equipment, sorting and distributing incoming post and organising and sending outgoing post.

Recruiting, training and supervising junior staff and delegating work as required.

Performs all executive secretarial tasks for the CEO and some managerial staff including transcribing and proofreading confidential correspondence, preparing report and minutes of meetings, scheduling appointments and maintaining confidential files and other material essential for use by the CEO.

Uses automated office systems to prepare letters, memorandam and reports, Screens complaints and inquiries from employees, public officials, the press and the general public addressed to the C.E.O, gathers appropriate material from the CEO and other administrative staff to respond to routine inquiries and routes more complex inquiries along with support documentation to department staff as appropriate coordinates and directly supervises the activities of the administrative support staff to ensure equitable distribution of workload, adequate Processes records and forms, requisitions office supplies, and performs other administrative support procedures for effective office management.
Maintains files of all minutes taken at committee meetings for future references.

Correspondence with Principals as well as customers.
Look after all work of Imports from pricing from the principals, placing of order, Opening of L.C/Contract, correspondence with freight forwarders till arrival of shipment and clearing along completion of all documents.