Under the technical supervision of WHO Provincial and Federal Team Leader for polio eradication and the overall supervision of the WHO Representative; Programme Data Assistant will undertake the following duties:  Maintain and update a proper computerized information system of campaign data.  Assist in getting campaign coverage data from all districts and its timely compilation and sharing with the provincial and federal offices.  Update and analyze campaign data at district as well as union council levels. Identify problems/inaccuracy in data files and inform the supervisor enable timely corrections  Provide full administrative support to the Programme. Drafts, reviews correspondence. Takes notes at meetings.  Arrange appointment, receive visitors, screen telephone calls, respond to routine request for information  Make travel arrangement and process security clearances. Book accommodation and arrange airport transfers as necessary  Coordinate with provincial offices and follow up on requests for renewal of UNLPs, contracts, travel, work permits, visas etc.  Assist in the organization of meetings to be held at district levels and makes all administrative and logistic preparations  Establish and maintain electronic and hard copies filing system of the technical unit.  Maintain projects petty expenses  Recruitment of Union Council Polio Workers (UCPW) on weekly basis  Weekly evaluation of UCPW and other staff.  Collection, compilation and analysis of polio data.  Arrangement of daily meetings and trainings.  Receives and screens correspondence, provides necessary back-up information and maintains the record of various activities of the Polio Eradication Office.  Drafts and prepares correspondence of routine nature for the supervisor\'s signatures, checking enclosures and addresses etc.;  Arranges appointments, receives visitors, screens telephone calls, respond to routine requests for information.

Under the technical supervision of WHO Provincial and Federal Team Leader for polio
eradication and the overall supervision of the WHO Representative; Programme Data
Assistant will undertake the following duties:
 Maintain and update a proper computerized information system of campaign data.
 Assist in getting campaign coverage data from all districts and its timely compilation and
sharing with the provincial and federal offices.
 Update and analyze campaign data at district as well as union council levels. Identify
problems/inaccuracy in data files and inform the supervisor enable timely corrections
 Provide full administrative support to the Programme. Drafts, reviews correspondence.
Takes notes at meetings.
 Arrange appointment, receive visitors, screen telephone calls, respond to routine request for
information
 Make travel arrangement and process security clearances. Book accommodation and
arrange airport transfers as necessary
 Coordinate with provincial offices and follow up on requests for renewal of UNLPs, contracts,
travel, work permits, visas etc.
 Assist in the organization of meetings to be held at district levels and makes all
administrative and logistic preparations
 Establish and maintain electronic and hard copies filing system of the technical unit.
 Maintain projects petty expenses
 Recruitment of Union Council Polio Workers (UCPW) on weekly basis
 Weekly evaluation of UCPW and other staff.
 Collection, compilation and analysis of polio data.
 Arrangement of daily meetings and trainings.
 Receives and screens correspondence, provides necessary back-up information and
maintains the record of various activities of the Polio Eradication Office.
 Drafts and prepares correspondence of routine nature for the supervisor's signatures,
checking enclosures and addresses etc.;
 Arranges appointments, receives visitors, screens telephone calls, respond to routine
requests for information.
 Makes travel and secur

Maintains and enhances the organization's human resources by planning, implementing, and
evaluating employee relations and human resources policies, programs, and practices.
 Develop and manage HR team for required results by communicating job expectations,
planning, monitoring, appraising job results, coordinating and enforcing systems policies
and procedures.
 Responsible for seriously talented people by developing and maintaining a healthy
candidate pipeline
 Maintaining courteous communication with prospective candidates to foster long-term
relationships
 Using your recruiting skills to identify and manage candidates throughout the hiring
process, from initial identification through offer acceptance
 Being thoroughly consultative and professional in your approach to evaluating candidate
skills and abilities
 Working closely with various departments, increasingly in a consultancy role, assisting
upper management to implement policies and procedures.
 Administering payroll and maintaining employee records.
 Performing in-depth sourcing of passive candidates by using creative forms of online
search
 Understanding what sort of talent the company is looking for and prioritising recruitment
efforts based on those requirements
 Ensuring that accurate job descriptions (JDs) are in place.
 Providing your valuable advice and assistance with writing said JDs
 Lending your considerably skilful advice and assistance to staff performance evaluations
 Identifying cool training and development opportunities
 Having heart-to-heart talks with staff members who’re facing performance related
obstacles
 Providing advice and assistance in developing HR plans
 Maintains management guidelines by preparing, updating, and recommending human
resource policies and procedures
 Contributes to team effort by accomplishing related results as needed.

Maintain projects petty expenses
 Recruitment of Union Council Polio Workers (UCPW) on weekly basis
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 Weekly evaluation of UCPW and other staff.
 Collection, compilation and analysis of polio data.
 Arrangement of daily meetings and trainings.
 Receives and screens correspondence, provides necessary back-up information and
maintains the record of various activities of the Polio Eradication Office.
 Drafts and prepares correspondence of routine nature for the supervisor's signatures,
checking enclosures and addresses etc.;
 Arranges appointments, receives visitors, screens telephone calls, respond to routine
requests for information.
 Makes travel and security clearance arrangements for staff working in the district.
 Assist in preparing any training plans for SIAs
 Assist in following up with UC levels the receipts of all logistic items for every SIA to ensure
the running of the activity
 Assist in sending different social mobilization, communications, training and campaign
related materials along with vaccine and follows up its delivery to the quarters concerned.
 Assist in getting reported coverage from all the UCs and its compilation and assist in
organizing various meeting arranged by PEO
 Performs general secretarial and administrative duties as required
 Training sessions of IMs and TTSP and collection data from different Union Councils.

Follow the SOP’s of WFP in the matter of HR, Administration, Logistics and Operations.
 To assist the HR/Admin Officer in the recruitment process of national staff including
advertising posts, short listing, interviewing, recruiting and briefing.
 To advertise ToRs in a range of forums and short list applicants as requested
 To prepare, file and follow up all contracts of employment for national staff.
 To organize, file and update all the human resources documentation such as staff lists, job
descriptions, CVs, contracts of employment, leave requests, attendance lists and any other
documents related to the HR management.
 Recruitment of field staff for 27 Union Councils.
 Management of more than 150 employees.
 To track and report monthly on staff leave and attendance sheets.
 Assisting with the day-to-day efficient operation of the HR office.
 To administering payroll.
 To assist in administrating the office, by managing in-box and out-box letters, writing letters,
answering the phone, collecting mail, and ensuring a proper maintenance of the office.
 To ensure stationary and supplies are in available in the office.
 Making security clearance of staff.
 Arrangements of Hotel Reservation and Transportation for events.