Logistics Assistant

About Secours Islamique France:

Since its founding in 1991, Secours Islamique France considers that diversity is wealth. We study therefore all applications to the extent that they present the skills required for the position to be filled.

Our Organization is particularly concerned with the ethical and deontological dimensions in all its activities. we therefore reserve the right to systematically check criminal records during the recruitment process, in accordance with current law. In line with this policy, SIF practices zero tolerance towards any type of fraud, corruption, harassment, abuse, or violence of any nature whatsoever, and, more generally, any violation of legislation, regulations, or the code of conduct established internally.

SIF is a humanitarian organization, and the principle of “Do no harm” is therefore central: we ensure that respect and the safety of the children we support in our projects is a primary consideration for all our collaborators and partners. Our charter is a real commitment: we mobilize all of our staff in the promotion, dissemination, and respect for the principles laid down.

Diversity, Equity & Inclusion:

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening, and evolving to become more diverse, equitable, and inclusive than we are today.

Position Summary:

The Logistics Assistant is responsible for supporting the logistics officer and team in managing and optimizing the flow of goods, services, and information. This role involves coordinating with procurement staff, tracking delivery of food packs, maintaining inventory levels, and ensuring timely delivery of food packs.

Supply Management:

• Maintain accurate records of inventory levels and report to the logistics officer regarding stock levels.
• Assist in conducting regular inventory audits and stock checks with the storekeeper.
• Help in managing inventory replenishment and stock rotation.
• Record consumption of food material on a daily basis and report to the logistics officer.

Data Entry and Documentation:

• Enter and update supply chain data in relevant systems or Excel.
• Maintain accurate and up-to-date records of shipments, inventory, and orders.
• Prepare and generate reports on logistical activities and performance.

Communication and Coordination:

• Communicate with suppliers, vendors, and internal teams to coordinate logistical activities.
• Address and resolve any logistics-related queries or issues.
• Provide support to the supply chain & logistics team in various administrative tasks.

Compliance and Quality Control:

• Ensure compliance with safety policies and procedures related to logistical operations.
• Assist in monitoring and ensuring quality control standards are met.

Continuous Improvement:

• Support initiatives aimed at improving logistics efficiency and effectiveness.
• Suggest and implement process improvements where applicable.

Competencies:

• Respect and promote SIF values and mandate, and report to the line manager any non-respect of SIF’s policies amongst the teams or partners.
• Address needs and requests in a professional way.
• Always interact with children in the presence of their parents or caregivers.
• Always respect beneficiaries’ confidentiality.
• Report any incident or act that causes harm to beneficiaries or to others.
• Aware of child protection/safeguarding concepts.
• to establish and maintain effective working relations with people of different cultural backgrounds.
• Strong cross-cultural communication skills.
• Rigorous and polite.

Note

Any attempt to influence or interfere with the recruitment process will result in automatic disqualification of the candidate.

We ensure a fair and transparent selection process, and any form of canvassing or external influence will not be tolerated.