A dedicated professional with 10 years of experience in Admin within Retail sector FMCG. I have worked in multiple facets of Admin including business process improvement and re-engineering, planning managing multi-million projects, s, leading HSE agenda, systems design automation and handling procurement contracts/SLA , dealing with legal matters throughout region. With expertise of project management, quality management and facilities management, I have led teams also worked as team member to deliver high quality results and services.
Managing facilities , events and contracts and coordinate with internal customers and supplier for seamless service delivery.
Proficient in Admin process re-engineering and automation
Expertise in quality of services (QoS) , reducing organizational opex and enhancing spend efficiency .
Experienced in preparing budget, capex and opex and ensure minimum deviations from the targets
Manage strategic relationships with vendors and business partners
Hands on experience of managing HSE initiatives and audit tasks at leading MNC
Moreover I have
Strong planning, organizing and monitoring abilities - an efficient time-manager.
Self-aware - always seeking to learn and grow.
Good starter - enthusiastic in finding openings and opportunities.
Adaptable and flexible well-organized planner and scheduler
• Admin support to 24/7 operational office having 4000 + employees • Plan & executive R&M activities civil , electrical , HVAC , ERV • Supervise repair and maintenance of furniture & fixture , building , office renovations • Prepare yearly maintenance plan of facility and assets • Ensure ISO 9001 QMS & ISO 22301 BCMS compliance • Ensure best HSE practices, conduct periodic trainings and fire drills • Corporate event management • Monitor & Control Admin Overheads • Ensure generator working /fuel consumption/ routine R&M. • Dealing with IR, Labor department, PESSI, EOBI, Police • Ensure adequate security for all locations • Ensure CCTV surveillance systems working with zero down time • Define and implement new polices to streamline processes • Prepare & monitor OPEX/CAPX budgeting • Canteen Management • Ensure smooth provision of utilities • Lead procurement • Lead client audits • Inventory Management (assets physical verification and tagging ) • Supervise gate office operations • Supervise facilities and building management• Ensure house keeping standards are maintained up to the mark • Manage store supplies and consumables (ordering , storage , issuance, record keeping)• Record management (maintain record of all admin items to monitor ordering patterns , cost and utilization analysis )
• Supervise Head Office & Factory Administration I.e. Security, Gate Office, Weighbridge, Time office, Canteen Management & Pool Vehicle Management (Fleet Management), CCTV camera’s management, horticulture Management, Staff Shift Van Management
• Liaison with local Govt. Departments (EOBI, PESSI, Labor Dept. Police, Local Administration.)
• Process the salaries of Third-party workers, ensure compliance of labor laws and renewal of licenses
• In coordination with corporate legal lawyer defend / initiate legal cases in relevant court of law and keep record of all legal cases.
• Prepare & monitor OPEX/CAPX budgeting
• Monitor & control facilities monthly overheads
• Conduct random audits to evaluate service level of facilities department
• Supervise travel & accommodation arrangements for foreigners, company guests & sales team
• Plan & Supervise R&M activities of Head Office and Plant
• Assign short & long term objective of team for their professional grooming along with weekly meeting to evaluate progress
• Dealing with vendors for better service level, negotiations, payments etc.
• Prepare CAPX activities execution calendar
• Supervise Assets/ Inventory Management.
• Conduct HSE training for awareness of officials
• Define and implementation of SOP’s & policies
• Induction of new vendors to cut down cost impact without compromising on quality of services
Role in Administration:
Acquire & develop new office facility along with WH as per company business model
Make preventive R&M calendar for region & execution accordingly
Plan & execute Renovation of branches.
Prepare Annual Budget for region
Conduct HSE trainings for awareness of officials.
Monitor & Control Admin Overheads on monthly basis.
Formulae & Implement cost tracking sheets to ensure check & balance
Make KPI for admin officers, set quarterly targets for their professional grooming
Ensure smooth provision of utility services
Ensure timely arrangement of training / events / motivational activities as per Event Calendar.
Supervise Assets/ Inventory Management.
Supervise Genset working /fuel consumption/ routine R&M across region.
Conduct sessions with admin team at regional level for motivation & increase work force ability.
Role in Legal:
Obtain/Renewal of Drug, Food authority license
Dealing with IR, Labor department, PESSI, EOBI, Police & ensure compliance as per law..
Pursue legal cases pertains to recoveries of outstanding amount from defaulters.
Role in Procurement:
Leading procurement across region
Induction of new vendors to cut down cost impact without compromising on quality of services.
Proactively prepare & execute Capx / Opex requirement to ensure up to the mark service level
Develop and practice fruitful sourcing strategies
Role in Security:
Ensure adequate security measures are implemented across region.
Ensure CCTV surveillance systems working at regional level with zero down time
Improves Security of region through implementation of fruitful practices leads to logical results.
Procurement as per requirement of departments.Managing store inventory, issuance, record keeping, system entry.
Prepare & issue purchase requisitions and goods receive note on Oracle 11gi after physical verification of received stock as per SOP.Establish and maintain supplier accounts
Renovation of Company offices.Supervise & ensure security arrangements of Head Office premises, plant security and safety of staff.Assign and monitor clerical, administrative tasks among office staff.Supervise arrangements in organizing BOD/CEO/Chairman visit, HOD, Sales & other official meetings/Corporate events.Handle travel arrangements including lodging and boarding of CEO/ BOD, staff/guests, booking of rooms in the hotel, railway/air tickets, transportation arrangements etc. at national level.
Liaise closely with other Departments and emphasizes on excellent inter-departmental relations considering other departmental procedures and policies.
Handling issuance of new and old equipment, furniture, asset etc.
Devising and implement policies to support overall organizational operations.
Dealing with Government Departments & service provider to sort out raised issues (PTCL, WASA, SNGPL, WAPDA, Mobilink, PESSI,Labor Department, EOBI etc.)
Managing and dealing with PSO, TOTAL regarding fueling of company fleet (Fuel cards, limits payments etc.)
Undertakes all the work related to purchase and maintenance of furniture, fixtures, office equipment, computers, air conditioners, generator etc.
Supervise all issues related to company fleet (maintenance, insurance claim ,insurance renew, premium payment)
Present admin department month performance/improvements/Projects status as per assigned KPI ‘s to senior management
Managing Canteen & maintain quality of food ( 300 persons/shift)
Supervise Time Office Activities (Daily attendance, over time, payroll of DWs, employee rotation etc.)
Sale of Scrap
Ensure accurate working of Weigh Bridge & zero downtime.