Facilitated program department in conduction of their activities for successful implementation of projects and interventions
Managed all procurements of goods and services for implementation of project by working closely with operations manager. Managed relationship with vendors; to ensure smooth delivery of activities.
Assisted Organization, to complete procurement process (assisted in finalizing scope of work, assisted in preparing of procurement request, raised RFPs / RFQs, prepared bid summaries, preformed due diligence of selected vendors, completed procurement from and reviewed SLAs /Contracts for approvals) for required good and services in timely manner.
Forecasted plan for new site establishment, developed procurement plan to establish new site, ensured procurement as planned and updating tracker and keep requestors updated.
Budget forecasting for project activities, seeking approvals and organizing events; coordinated with concern authorities for meetings, nominations, arranged their lodging and managed their travel itineraries as per requirements of program team, assisted in visa processing for staff travel; managed flights & vehicle reservation by working closely with security department, oversee all the event/training management, arrangements of supplies i.e. required to team.
Requested program advances and submitted their reconciliations, managing petty cash to cater daily office needs.
Submitted bills and all documents for vendors payment processing informing about GST exemption cases, ensured completion of deliverables and all supporting documents are in place for payment processing as well as for audit.

Developed inventory list, maintained record of accessories and ensured urgent availability, maintained inventory record of office by making periodic checkes and ensured proper maintenance of assets, also ensured proper handing taking / record of donated equipment / supplies.
Maintained tracking systems, such as procurement, Payment Tracker, contracts, deliverables and approvals. Established and maintained electronic and paper filing systems to a high standard.
Ensured the development, maintenance, cleanliness, repair and security of building for smooth working environment, provided administrative support to office.

Oversee all procurement and on-going management of assets and supplies, including documentation of required specifications i.e. Making PRs, RFPs, RFQs, Bid Summaries, Basis for Vendor Selection Forms, Purchase Orders or Services Agreements and their scope of work, in line with Jhpiego and donor procurement policies. Assisting the preparation and execution of Purchase Orders, Sub-Contracts, Consultancy Agreements, and Lease Agreements in compliance with rules and regulations
Maintained the overall integrity of the procurement filing system by ensuring that appropriate documentation is included in each procurement file.
Maintained tracking systems, such as procurement, Payment Tracker, contracts, deliverables and approvals, among others.
Worked closely with the Jhpiego Finance to ensure prompt payment for all goods and services received.
Submission of GST exemption for all those cases where applicable on operations side.
Facilitated program teams in conductions of trainings and events; include arrangements i.e. lodging, accommodations & supplies, ensured all documentation of purchases for payment processing, perdiems processing, consultant facilitation fee processing and petty cash handling.
Oversee and schedule vehicle usage, including vehicle log books, driver overtime and processing outstation allowances as per services contract
Executed field supplies distribution plans and keeping proper record.
Developed corporate vendors rate list, contracting for yearly business rates.
Provided administrative support to colleagues as required.

Ensured the proper functioning of supply chain including procurement planning, purchasing of goods and services, their transport and storage, supervises the organization.
Managed supply chain from procurement to receive the supplies from suppliers as per requisitions/samples/services contracts, and prepared documentation i.e. GRN, STA for those items purchased and stored for other sub-offices, verified stock registers which shows the receipts, issues and balances of items in the stores and faced inventory audits.
Processing vendors payments/bills, maintaining all the record of payments and agreements.
Ensured logistical support for the program with adequate stock control and prepared monthly reports.
Ensured fleet tracking, vehicles maintenance, repairing system, monthly fuel consumption and mileage reports making, developed TAR system and brought controls to get accuracy in the systems to avoid discrepancies; faced fleet audit.
Acquired new sites for officials and residential purposes, designed and supervised all phase out plan of all offices and their shifting. Managing all the contacts and keeping proper follow up; record of payments & tenancy agreements.
Oversee the maintenance and repair of  building, machinery, equipment, and electrical and mechanical systems
Ensured end to end deliveries of consignments are made timely and bills are remitted without any delay. Maintained petty cash & BVAs (Budget vs. Actual Expense) of projects. Provide 24/7 support requesters.
Making in-out house arrangements for events, demonstrations, meetings and trainings.
Processed visa approval documentation and other arrangements like flight reservations and hotel bookings,

Oversee the administration of all Reporting activities of Operations, ensuring all regulatory requirements are met in a satisfactory and professional manner
 Managed fleet includes; vehicle inspection, travel request management, fuel consumption reports, repair and maintenance.
Supervised building maintenance, all NMS (Non-Management Staff), ensured that guests are being dealt and accommodated according to the policy and with high quality of services
Ensured that the basic theme of administration should be put into in practice, which includes implementation according to policies & procedures and work under the systems which are designed to ensure that work gets done effectively with minimum time, effort and money.

Assisting HR, Logistics, Procurement and Security departments for their daily business.
Ensure that regional office operational policies, including security, HR, procurement, inventory, contracts management and IT, are in place, compliant with project and donor policies, and implemented effectively.
Supervised the preparation and execution of Purchase Orders, Sub-Contracts, Consultancy Agreements, and Lease Agreements in compliance with donor rules and regulations.
Communicate effectively & professionally with staff as well as with vendors for the quality work and timely outcome/deliveries.
Supported program by developing links with the line departments and facilitating the program activities by increasing communication between them; worked as security focal person of Punjab project.
Processed visa approval documentation and other arrangements like flight reservations and hotel bookings,
Managed assets, facility, project offices and fleet. Monitored Driver log books weekly, mileage, petrol purchases and consumption and overtime claims; duty rosters of drivers.
Supervised transport department, including making sure there are cars available when required (Travel board, weekly planning/booking of transport requirements), verifying log books (mileage, petrol purchases, and consumption).
Supervised the development, transport, maintenance, cleanliness, repair and security of building for smooth working environment. Maintained efficient filing system of the administration.
Managed record of accessories and ensured urgent availability, maintained inventory record of office and ensured proper maintenance of assets, identified broken obsolete items and processed their disposal
Offered daily support to the organization in implication of appropriate operations to implement successful interventions of projects.

Maintaining and updating contracts record; shared the updated contracts and their employment status report with Senior Country HR Officer.
Salary processing of all staff on monthly bases.
Assists in processing insurance registration and medical claims documents, processing EOBI retirement schemes with follow up, completing all the necessary employer documentation and maintaining a claim database.
Assisting in designing performance appraisal system with help of performance indicator and targets of planned activities
Advising on pay and other remuneration issues, including promotion and benefits.
Making & submitting reports. Facilitating field staff for all HR Practices. Maintaining all the HR record files (Advertisement, Recruitment, Personnel & Time Sheet file). Facilitating in interview conduction. Facilitating new staff for joining. Making Interview grids. Making attendance summaries. Member of Interview panel.
Processing Perdiems & reliever Time sheets & salary. Processing EOBI & Insurance data on timely basis. Ensuring timely submission of all HR required documents from field offices.
Having proper record of Handing & Taking.
Updating Leave balances of staff.
Familiar with grievance processing process and disciplinary procedures of conflict handling. Conducting staff Exit Interviews.

Maintaining Data Back Ups. Making Project Closing Reports & Trend analysis of project Data.
Provided I.T desk support. Identifying & Planning I.T needs. Dealing with networking, troubleshooting Network problems.
Ensured network security of users. Testing new softwares & comp-ability with new alteration
Training staff on new report formats. Timely submission of reports to donor.
Ensured project policy-compliance and documentation with proper filing. Facing data audits.
Assessed and ensures the functioning of the means of communication appropriate for the base.