Job Responsibilities:
A.     Budget Control
·         Accountable for his area accountancy;
·         Follow up of financial and accountancy procedures of ACTED Myanmar;
·         Accountable for efficient flow of financial and accountancy information to Country Finance (including CFU, cash situation and cash request, running costs analysis);
·         Financial accountability of his area’s project;
B.      Cost Control
·         Ensures that all resources of his area is allocated on the project;
·         Ensures that the running cost of his area does not increase above the standard norms and is consistent with the market prices;
·         Ensures that non allocated resources are not used on any project, unless an approval is given by the CFM;
C.      Links with other departments

Coordinate with other FLAT departments at the area level;
Coordinate with the Programme Departments to understand and respond to their financial needs
Accountable for procurement documentation;
Accountable for staff allocation in the payroll.

·         Manage all payments, ensuring that payments are processed and prepared in adherence to the respective SOPs.
·         Lead the finance team as HoD in all operational and technical affairs.
·         Ensure compliance of applicable tax rules and regulations, which covers deduction of withholding tax and filing of the monthly return.
·         Maintain trail Balance (TB) and accounting record as per the applicable accounting standards. 
·         Prepare FAR (Fixed asset Register).
·         Prepare fund utilization report and ensure that funds are utilized as per budget and necessary approvals.
·         Prepare current / projected cash flow statement and budget variance report on monthly basis or as required by the administrator.
·         Ensure proper documentation and maintain audit trails as per the requirement of auditors.
·         Conduct monthly stock counts and ensure inventory is kept in accordance to applicable SOP (Standard operating procedure).
·         Ensure compliance of contract, SOP and Applicable laws regulations.
·         Any other task assign by the management.

·         Regularly produce financial reports or statements and Financial Budget Variance Report (BVR).
·         Oversee accounting daily operations
·         Take responsibility for accounts payable/receivable, cash receipts, general ledger, payroll and utilities, treasury, budgeting, cash forecasting, revenue and expenditure variance analysis, capital assets reconciliations, TIH account statement reconciliations, fixed asset activity etc.
·         Analys accounting data regularly.
·         Adhere to proper accounting methods, policies and principles
·         Train new employees
·         Prepare documents and reports for annual audits
·         Prepare and present KPIs to stakeholders
·         Costing and patient wise billing process.
·         Verify Patient Billing Process and its accuracy as per agreed policies and procedure.
·         Prepare Monthly party wise aging report of vendor wise liabilities Status and ensure that payables paid off in agreed time lines.
·         Ensure Tax withholding and Submission as per rules.

o Financial Management:

 Responsible for the cost effective fund management and functioning of SPO finance section, including accounts, payments, tax deduction, salaries, budget reviews and feedback
 Ensures that SPO Regional centre annual budgets are prepared to agreed formats in time
 Performs the duty of financial analysis and reports on quarterly basis to the RH and Manager Finance on the variances and unit cost
 Assists the Regional Head and team in preparing the financial components of reports and or funding proposals for submission to donors through SMC or Chief Executive
 Liaises with Manager Finance that their reporting requirements are met for timely release of funds
 Liaises with SPO internal and external auditors and facilitates the timely completion and reporting of SPO's audited accounts
 Provides support and guidance to the other regional staff on current financial procedures including how to cost activities, prepare budgets and carry out financial reviews
 Ensures that all bank accounts for the SPO Regional Centre are operated, managed and maintained in accordance with agreed policies and practices
 Acts as one of the signatories to the accounts operated by SPO Regional Centre

o Procurement and Inventory Control

 Ensures the procurements are made as per procurement policy including services like printing services, building and equipment maintenance services, travel and hotel services etc
 Supervises appropriate stock of expendable supplies and proper inventory of the equipment, furniture and vehicles at/under the direct control of National Centre
 Prepare and update inventory status report and submit to NC Administration Unit on quarterly basis after performing physical verification on regular basis.

o Travel and Vehicle Management

 Oversees the SPO vehicles management, prepares duty roster, including daily duties of vehicles/drivers and proper maintenance and smooth functioning of vehicles
 Ensures that quar

Admin & Finance Assistant provides administrative and Finance and logistical assistance to the MCHIP project and works closely with colleagues in district office to ensure smooth project implementation
Ensure adherence to required financial controls; prevent over-expenditure of budgets
Ensure proper safeguards of funds, and ensure compliance with established donor, JHU and Jhpiego financial and accounting procedures
Maintain detailed financial reporting and reimbursement process in accordance within Jhpiego’s established financial system
Maintain all books / records pertaining to bank account
Timely prepare and examine accurately financial documents (e.g. invoices, vouchers, activity budgets etc.) and other documents for payment and processing and ensure the completeness, accuracy, and validity of financial data
Review, reconcile and monitor all accounts, including motor vehicle fuel purchases, and petty cash
Prepare monthly and as required project reimbursement/billing requests and accompanying financial reports for submission to Jhpiego Karachi office
Manage office’s financial and contractual files
Ensure that all project procurements are carried out in accordance with contractual agreements consulting Headquarters (Karachi Office)
Liaise with vendors for district based procurements for the project
Provide logistical support in organizing trainings & workshop activities.
Maintain the project files both in the form of hard copies as well as electronic copies.
Support field teams with administrative tasks and documentation
Assist in contributing to the reporting requirements of the project
Make travel & lodging arrangements for Jhpiego staff & for local and international consultants
Work with project technical staff to obtain and enter information for activity reporting in the required Quarterly Reports and yearly report templates
Assist in formatting power point presentations as required.
Maintain an inventory of project equipment and supplies
Pe

 Maintaining efficient accounting / financial management systems, monitoring the use of approved budgets.
 Supervise financial transactions of money received and money spent within the financial policies.
 Maintaining (Manual/Computerized) books of accounts on daily basis.
 Ensure availability of sufficient funds for Project by requesting funds transfer on timely basis in coordination with the Finance Manager.
 Responsible for carry financial correspondence as and when required and / or requested by the supervisor.
 Preparing bank reconciliation statements on monthly/ periodical basis and ensuring other balance sheet accounts (e.g. staff loans/ staff advances) are kept updated and reconciled.
 Review the bank reconciliation’s for all bank accounts and investigates any errors or long standing reconciling differences.
 Ensure that proper invoices and receipts are supplied to support the payments.
 Filing of monthly and yearly tax return.
 Assist the Regional Finance Officer in project budgeting and periodical budget review and revisions.
 Respond to Regional or National Official queries regarding financial matters.
 Assist the Regional and National Finance Department in preparation and submission of periodical financial and budget monitoring reports to Donors.
 Checking of opening balances and forecasting of next month expenditure, incorporating the actual expenditure of last month.
 Make adjustments and settle all accruals and advances made during the month before account closing.
 Calculate, withhold and deposit tax on staff payroll, purchases and services wherever applicable.
 Draw up any documentation required for submission to the Tax authorities

 Maintain proper Finance department records.
 To be responsible for handling cash for the office.
 To prepare monthly statement of accounts and process payments.
 To organize financial support for training workshops and seminars and prepare statements of accounts.