خلاصہ

JOB RESPONSIBILITY

Finance
Maintain update books of accounts for project grants (cash/bank book, general ledgers, trial balances, balance sheets subsidiary ledgers)
Maintain monthly and quarterly financial reports of the project
Maintain strong coordination between HRL management and field office regarding all financial matters
Put all the financial data on the financial software for effective reporting
Assist management for development of weekly, monthly budget and project proposals
Maintain update supporting books of account for project grants (Payroll or salary sheet, fixed assets register, stock register).
Preparation and management of financial vouchers with complete audit trail.
Preparation of fortnightly and monthly financial reports with coordination of other departments and report to Head Office as per their time schedules.
Monitor all the financial affairs of the project and report to management
To ensure that procurement of goods and services process followed as per policy.
Managing operating cash for field activities and for administrative expenses and related.
Managing petty cash imp rest system and related record.
Dealing with sub-contractors Staff.
Preparation and Manual posting of Journal Vouchers, Cash Vouchers and Bank Vouchers
Posting of all the vouchers to financial software for reporting purpose
Cash handling (Payment of sub-contractors, staff Labor)
Preparation of Bank Reconciliation statement.
Inter Project Reconciliation.
To assist the head of finance in the preparation of financial statements.
Preparation of vouchers, ledgers and trial balance.
To review supporting documents of financial transactions.
Preparation of daily cash book.
Preparation of Budget Monitoring Reports.
To assist finance team in the co-ordination process during external and internal audit.


Administration
Adequate documentation and record keeping.
Physical control over assets and records.
Manage office decorum e.g. office security, leave and attendance record etc,
Manage vehicle related recording e.g. vehicle log book, fuel calculation about average mileage/liter, repair and maintenance of vehicle and making contract agreement with mechanic and fuel stations
Maintain inventory record consumable items on proper register/sheet
Maintain fixed assets record FAR/Sheet
Ensure close coordination with Main Office (Islamabad), Filed Offices and National Office Lahore whenever required.
Organize and manage the visits of donor teams/delegations and other relevant actors in the office and field.