• Maintains financial records to track expenditures of campaigns and office operations, in accordance with WHO’s financial rules, procedures & compliance
• Review and verify the accounts for the Polio Program operations at the provincial office.
• Induction of field staff regarding the new developments in financial process, policies
• Prepare payments for Polio campaign workers on the basis of data received from WHO’s Direct Disbursement Mechanism (DDM) and follow-up with the bank to ensure the timely release of the funds.
• Arrange for payments to suppliers of goods and services, on the basis of official bank lists, while ensuring that all the relevant supporting documentation is available.
• Be responsible for maintaining the Petty Cash & Bank reconciliation
• Process payments for the office’s general running costs.
• Record all payments in Imprest before release of funds.
• Prepare and submit budgets, along with the supporting documentation, in the Organization’s Enterprise Management System (GSM), so as to make funds available for Polio campaign and training activities.
• Arrange for the payments to hotels and participants for meetings and prepare the corresponding statement of accounts.
• Coordination with District field staff & government officials regarding the campaign reimbursements.
• Review non-staff travel claims & monthly operational bills for payments & reconciliations.
• Maintain tracking sheets for payments related to Direct Implementation (DI), and Imprest Purchase Orders (IPO), for the monthly closure of accounts.
• Ensure compliance with WHO finance and procurement policies and procedures for all payments related to the delivery of goods and services.
• To perform other related duties as requested by the supervisor(s).

• Maintain up-to-date accounting/ financial record of Balochistan Area.
• Maintain adequate Payment vouchers, financial supporting documents in offices of Balochistan Area.
• Develop and maintain strong working relationships with all budget holders, providing sound advice on grant financial management and compliance in Area Offices Balochistan.
• Responsibility to manage financial transactions up to 2 million GBP pounds per annum.
• Coordination with HR in Area Office to keep track of changes in policy and procedures and follow their implementation.
• Supervise subordinates (Finance Assistants) in order to maintain documentation & Approved financial practices of Islamic Relief at Area/ Field.
• Orientation & induction of all staff members regarding the supporting documents for payment, including Procurement limits, PR, PO, GRN, MQR & other relevant documentation.
• Support and monitor field offices/area office in performing finance and accounts related tasks.
• Monitoring of financial procedures in area, field offices and field units.
• Linkages/correspondence with other offices, banks and other stakeholders.
• Dealing with bank, preparation / review bank reconciliation statement
• Coordinate/support the budget preparation process for on-going and new projects and monitor on going expenses against approved budgets.
• Prepare budget vs actual statements and disseminate budget variances to budget holders/program managers.
• Ensure preparation/updating of Cash and Bank books on regularly, preparation of daily cash closing sheet and bank reconciliation statement.
• Reconciliation of Financial Records with other departments records (like asset register, stock register, program reports)
• Support in preparation of funds transfer requests and funds forecast.
• Ensure deduction of applicable taxes, timely deposit into government treasury and submission of tax reports.
• Play an active role in supporting transparent procurement process in accordance with pol

• Coordinate field financial matters with area & country offices of ongoing Projects & take appropriate decisions regarding the financial issues.
• Supervise subordinates (Finance Assistants) in order to maintain documentation & Approved financial practices of Islamic Relief at Field.
• Dealing with community organizations as (implementing partners) in order to ensure funds utilization, bank reconciliation of Community organizations bank accounts.
• Training & support community organization regarding IR-documentation, practices & financial policies to ensure the quality of their work.
• Monitoring Community Organization’s ongoing CPIs & intervention, making it sure that funds are spending on approved schemes.
• Monitor Trainings conducted at Community & get involve finance personnel for direct cash payment to beneficiaries.
• Maintain financial tracking sheets of running projects in order to provide data on need basis to Management, Area/ Country Offices.
• Regular monitoring of all project budgets in order to control the over spending & expenses in right budget categories.
• Ensure the accurate preparation of cheques, deduction of applicable tax and get approval of competent authority for payment.
• Recording & Posting financial transactions into AX IR worldwide server accounting software.
• As a part of IR-ERT (emergency response team), I have participated as finance technical lead in emergency response of Mashkail & Awaran Earth quakes & IR has successfully completed emergency projects.
• Coordination with Area & Country offices regarding funds & other issues as & when raised by staff.
• Prepare monthly bank reconciliation statement, follow up of long term outstanding cheques & maintain petty cash & cash closing sheets on daily basis.
• Assist Program team & Administration in preparation of budgets, Fund transfer request (FTR) & other financial related tasks.
• Overview of all financial matters & preparation of expense reports of all projects.
• Implementing financial polices & procedures of Islamic Relief at Field Office.
• Issue travel & project cash advances to employees on need basis, making it sure the advances are has to be settled within prescribed time.
• Orientation & induction of all staff members regarding the supporting documents for payment, including Procurement limits, PR, PO, GRN,MQR & other relevant documentation.
• Provide support to statutory internal/external auditors & Project based Auditors
• Professional contacts with banks & other stakeholders.
• Review Invoices raised by suppliers & ensuring delivery of cheque to suppliers & community organizations.
• Any other responsibility assigned by District Coordinator/ Area Program Manager.

• Initiate payment process according to NRC financial rules & regulations ensuring appropriate documentation are attached in supporting.
• Maintaining Petty cash fund/Cash box & Bank Box (Always updated) & maintaining Cash & Bank Reconciliation.
• Calculate & deduct Withholding Tax from Vender as per the Tax Laws & Rules of Pakistan.
• Regular Cash payments & daily updating the Cash Payment vouchers.
• Organizing of Finance files (filing, stamping, labeling, photocopying).
• Responsible of Payments for all trainings conducted in Quetta/Field Offices.
• Issuing travel & Procurement advances, and insuring that all the advances are to be adjusted within the same month.
• Calculation & verification of overtime of support staff & assistance in finalizing of Payrolls.
• Fueling of Vehicles, generator & look after warehouse activities (Additional responsibility)
• Any other duty assigned by the supervisor/Head of Office.

• Provide Assistance to the Manager Finance and Administration in different Donor’s (UNHCR, ActionAid, UNFAO, UNWFP, USAID and PPAF) funded projects.
• Posting financial transactions in Peachtree Accounting software.
• Prepare monthly Statements of Expenses of different donor projects.
• Prepare monthly Bank Reconciliation statement.
• Preparation of monthly staff payrolls.
• Audit the sub IPs (implementing partners) of Azat foundation by critically checking vouchers to ensure that all supporting documents are attached as per requirement.
• Preparing project budgets and plans.
• Prepare monthly & quarterly financial reports.
• Accommodation arrangements for organizational guests.
• Handling petty Cash, cheque and bank deposits drafts etc.
• Maintaining systematic filing record.
• Transportation arrangements for program field staff.
• Take on other responsibilities as assigned.

• Procurement for all program activities & office Management.
• Arrangements for workshops meetings & conferences.
• Coordination with NGOs & other line departments at District level.
• Vehicle arrangement for field team.
• Prepare staff leave records.
• Maintenance of petty cash.
• Maintenance of staff personal files.
• Posting of vouchers in accounting software (FIS).
• Prepare Bank Reconciliation Statements.
• Prepare quarterly financial reports.