Duties, Responsibilities and Accomplishments:
Coordination with country & field Supply chain staff for the porcurements and delivery of goods and services.
Leading the procurment depart with portfolio of 9.5M GBP in sindh region as well as giving support to Balochistan office in the procurements of 4.5M GBP.
Ensuring the e-procurment through IRP Proactis ERP system. 
Prepare and review import documentation, including customs declarations, shipping manifests, and import permits, to ensure accuracy and compliance with regulatory requirements.
Coordinate customs clearance procedures with customs brokers and government agencies, ensuring timely clearance of goods and adherence to import regulations.
Establish and monitor a tracking system for purchase requisitions raised in the Sind, Balochistan and Field-offices; organize and maintain proper filing systems.
Coordinate transportation and logistics activities related to imports, including arranging freight shipments, tracking cargo movements, and managing delivery schedules.
Communicate with suppliers, freight forwarders, and carriers to resolve issues, coordinate shipments, and ensure timely delivery of goods.
Ensuring maintaining proper records of documents issued or received till the final receipt of goods and final payments to suppliers at the area level.
Ensuring, receiving and verifying all the goods from suppliers and verifying bills for which the payments are due at area level.
Process payments of suppliers and ensure completeness of documentation as per IR Financial Guidelines. 
Ensuring all the payments related to procurement of goods and services are paid without any delays.
Dealing with various matters regarding insurance of vehicles, buildings and Assets.
Preparation and submission of memos and reports at the various sections of the Field office/country office. 
Assisting project staff in the development of project proposals and concept notes.
Liaison meetings with the various agencies, authorities, Government departments and visitors coming into the offices.
Supervision of arrangements of seminars, conferences and interviews.
Advise the APM & Head of support on appropriate matters for which he/she has day-to-day managerial responsibility
Coordinate with internal (Programme team, Department heads, sector leads at AO) & external (Auditors, Area/Field SC team, Donor where require, other NGOs SC teams) stakeholders related to office facilities and services management reporting, budgeting and other matters of mutual interest.
In place contingency plan / succession plan to deal with human factors affecting or may affect the organizational activities in your absence.
Ensure preparation & record management of services/events documentations so that may accessed by relevant individuals as & when needed. 
Preparation of daily, weekly, monthly and other progress reports for management’s info.
Close coordination with line manager for effective implementation of policies/guidelines.
Ensure compliance with IR’s policies & procedures in true spirit for effective delivery of services to communities.
In-depth understanding of IR values and their demonstration in the field while working with communities.
Abide by the IR zero tolerance policy towards bribery & corruption through sensitization / empowerment of communities on coping mechanism so that they can raise voice as & when feel inappropriate.
Thorough knowledge of IR strategic priorities to ensure effective implementation with future sustainability.
Led in identification & documentation of organizational successes for show casing IR work
Facilitate communities in adaptation of environment friendly & cost effective approaches to meet their current as well as future needs with specific attention to climate change.
Focused efforts to be made for mainstreaming of marginalized groups i.e. Persons with disabilities and old age, minorities, Women & children etc. in consultation & implementation of project activities at ground.
Participation and facilitation in the implementation of IR seasonal programmes & emergency response.
Selection and establishment of new project offices in the province, Supervise & manage the filing, storage and security of documents.
Manage Fixed Assets at Area Offices Level. Ensuring all the existing and newly purchased fixed assets are properly tagged. 
Ensuring periodic reconciliations of all the fixed assets and all the fixed assets are maintained properly. Undertake physical inventory of the assets in the Sindh and Balochistan provincial and field-offices and update it on a periodic basis; implement effective systems for assets management; ensure that appropriate record is kept on assets disposal.
Ensuring the promulgation and implementation of effective security system for all offices and vehicles in Sindh.
Handling all the matters related to staff accommodation at IRP Official residences at Sindh. Manage national and international visits, visa processes, itenary finalization and implemention, manage releation with stakeholder such as Home department, Ministry of interiror etc. 
Ensuring that IRP residence is properly maintained and all the basic requirements of residential staff are met at area level.
Ensuring that IR residence policies are properly adhered at the residence locations at area level.
Ensure & Coordinate timely reporting and handling of maintenance and repair of all office equipment’s, building and furniture, fixtures, vehicles.
Defining roles and responsibilities of Supply chain & Services staff as well as lower staff (Senior Officers, officers, assistant officers, assistants, cook, drivers, cleaners and ensuring proper work distribution with in team at area level.
Ensuring & supervision of support staff (included senior officers, officers, assistant officers, assistants, drivers, sweepers, cook, and office boy) as their work is going on as per schedule. Implementation of rules and regulations at area level..
Ensuring proper travel arrangements for all staff and guests travelling between IR offices 
Supervision of office fleet and ensure that all the vehicles are up to date and preventative maintenances are carried out periodically at area level.
Ensuring timely and accurately updating of IR vehicle management system at area level.
Ensuring that IR vehicle usage and safety policy is properly implemented during course of operations in all offices at area level.
To ensure that appropriate contract agreements for the office and accommodation are drawn up & signed in a timely manner at area level.
Manage & ensuring procurements at area Offices level and attend procurement committee meetings as Supply chain/Procurement representative.
Ensure compliance as per IR policy in Procurements in all office at provincial level Sindh.
Carry out ERP system AX/Unit-4 and Proactis transactions for procurement
Manage & ensure petty cash for offices at area level.
Ensure VMS is updated timely at area level.
Ensuring that all the procurements in all the offices at area level are done following procurement guidelines.
Ensuring, supervision and carryout all logistics and supply chain related functions in ERP.
Dealing with suppliers, dealers and corporate sectors in case of any purchasing, tendering, negotiating and receipt of goods and services at area level. 

Ensuring compliance with IR’s policies & procedures in true spirit for effective delivery of services to communities at country wide, by ensuring the complinaces at all regions. 
Dealing with stakeholder for the renewal of organization NOC, such as SAFRON, Ministary of interior, Home department and other Embasises. 
Ensuring in-depth understanding of IR values and their demonstration in the field while working with communities.
Ensuring to Abide zero-tolerance tolerance policy towards bribery & corruption through sensitization/empowerment of communities on coping mechanism so that they can raise voice as & when feel inappropriate.
Thorough knowledge of IR strategic priorities to ensure effective implementation with future sustainability.
Manage in identification & documentation of organizational successes for show casing IR work
Facilitating communities in adaptation of environment friendly & cost effective approaches to meet their current as well as future needs with specific attention to climate change.
Participation and facilitation in implementation of IR seasonal programmes & emergency response.
Manage the filing, storage and security of documents
Ensuring/overseeing that the appropriate contract agreements for the office and accommodation are drawn up & signed.
Maintaining proper records of documents issued or received till the final receipt of goods and final payments to suppliers.
Receive and verify all the goods from the supplier and verify bills for which the payments are due.
Dealing with various matters regarding the insurance of the vehicles, building and Assets.
Identifying and supervising the purchase and installation of all project-related materials
Supervising the Maintenance of hard record that includes field visits, meeting minutes, distribution rerecords other documentation of purchasing and assets handing /taking over..
Ensuring the vendor /supplier’s screening prior to making any transaction
Ensure proper filling of forms & formats as per the desired standard.
Plan and maintain logistical support for IRP field operations
Making sure the availability of office supplies and consumables.
Supervising and overseeing food items, non-food items, medical supplies, and equipment related to the projects of IRP.
Coordinating with suppliers and transport agents to ensure goods are received in the correct quantity and in good condition.
Ensuring that logistics work in the field location is carried out in coordination with logistics and other field locations.
In Close coordination with line manager for effective implementation of project activities.
Establishing domestic arrangements for operational teams, including renovating   accommodation, and making arrangements for other domestic needs, travel arrangements etc.
Ensuring the Timely reporting and handling of maintenance and repair of all office equipments, building, and furniture, fixtures, vehicles.
Supervision all services teams such as assets officer, fleet officer & support staff at national level.
Ensuring proper travel arrangements for all staff and guests between different offices
Led the arrangements of seminars, conferences and interviews.
Led the Supply and delivery of equipment and materials to required destinations in an efficient and cost effective manner

Supporting Hod Log in developing a logistics strategy for the mission; making logistics data available to other departments to facilitate the establishment of the country strategy.Supporting Hod Log in producing high quality and timely logistics contributions to "proposals" and reports for funding bodies. Implementing ACF logistics regulations at base level and ensuring compliance with them.Leading and optimizing logistical activities at base level; ensuring that logistical commitments made to funding agencies are respected; producing timely and high quality logistics reporting; anticipating and flagging up logistics-related risks.Ensuring overall internal controls for optimal procurement, property management, supplies management and equipment management; ensuring non logistics staff, particularly budget holders, are aware of the procedures and best practices; ensuring safety standards including electrical standards are maintained at all bases across the province.Participating in the process of selecting partners and validating the risk analysis in logistical matters submitted by the bases & shared with Hod Log & Field Coordinator; defining with partners’ modes of logistics management in framework of joint projects.Assisting Hod Log & Field Coordinator in deciding on the allocation of different procurements between ACF and our partners; validating the logistical aspects of partnership conventions and agreements.Taking full advantage at provincial level of all innovative logistics management practices in the framework of partnerships. Providing capacity building support to partners to ensure that they compliant with our minimum standards and any donor requirements across all aspects of function management including management of fraud cases.Ensure an ICT strategy is in place, and that correct management of ICT equipment and contracts is in place; identifying the risks of fraud and corruption in his/her field of competence and putting in place preventa

Supported Snr. Supply Chain & Services officer at IRP provincial office Quetta, in all supply chain related matters; coordinated with Country supply chain department, and share monthly supply chain & Service report.
Executed functions related to Logistics, Procurement, Facilities management, Asset management, record keeping, vendors’ management, security management, warehousing, public relations and liaison for the organization.
Managed procurement of goods and equipment. Prepare procurement plan & Demand plan as per DIP. Developed projects procurement plan as per donor guideline, Update and share with project managers.
Ensured compliance as per IR policy in procurements; supervised support staff regarding office management. Supervised the overall Fleet management, Travel request, Fuel consumption report, vehicle maintenance, safety & security of vehicles & staff.
Manage petty cash for office; managed safety and security of the office. Ensured that all SC related matters are functioning smoothly as per laid down policies and procedures. Handled Boarding and Lodging arrangements for staff.
Organized and arranged official events; established domestic arrangements for operational teams, including renovating accommodation, and making arrangements for other domestic needs, travel arrangements etc.
Recorded arrangement and update continuously; supervised the support staff (drivers, security guards, office boy, Cook & supply chain assistant). Led the security department at field office Noshki, Prepare the fire evacuation plan, maintaining the fleet security, updates security alerts to staff, security road mapping, NOCs of overseas.
Designed field logistics system, including warehousing, transportation, distribution, security/safety contingencies arrangements to ensure safe and timely delivery of goods.
Facilitated and coordinate with the warehouse staff in the field on continuously updates of supply status in each location, stock on hand, distribution, and physical Inventory reports on weekly and or monthly basis, goods receipt note produced per consignment at all times and shared.
Ensured that the use of the stock management tools in place and in use in all the warehouses. Ensured comprehensive logistics & administrative records filing systems maintained at the office.
Assisted in obtaining No Objection Certificate or documents required for movement of staff / transportation of IRP procured goods within the province and or districts. Coordinated route selection and navigation for transport, road conditions, appropriate vehicle choice and number for terrain and weather.
Undertook supervision visits to warehouse facilities and project sites to ensure quality control. Took on other ad hoc logistic and administrative tasks as assigned by the supervisor and perform any other duty as and when required.
Managed IT related issues; responded two emergencies in District Pishin & Harani, (Extreme winter emergency project & CHAF Project. Performed as admin section lead and security focal person in absence of Senior SC&S officer/SFP.

Responsible to support Programme in execution of operations at Quetta including HR, Admin and Logistics functions in Muslim Aid Pakistan within legal frameworks at field level and as per guidance & instructions from Country office – HR & Admin departments. Perform the regular HR, Admin and logistics to keep the operations processes and record updated and available.
Main Responsibilities
Maintain and store all the records in line with MAP document management.
Comply with all HR & Admin policies and procedures, legal and regulatory requirements.
Demonstrate MA values in line with MA vision and mission and accountability in every official action.
demonstrate duties commensurate with the accountabilities of the post.
Major Responsibilities
Human Resources
Assist Programme Coordinator and liaison with HR & Admin departments at Country office in recruitment & selection process at field office level.
Ensure that organizational standard SOPs and especially HR Policies are followed during the process at every step.
Coordinate with Country Office HR team for completion of pre-employment processes such as reference checks, verification of academic and experience certificates and medical check-ups/fitness certificate.
Ensure that newly hired staff at field office are provided with all the required support/facilitation and induction from all concerned departments and keep their record updated for completion of personnel files
Keeping all the staff details confidential, manage health and life insurance correspondence including information sharing for timely addition and deletion of staff with country office HR.
Process IPD medical claims for Country office HR department review and ensure fortnightly in-house management of OPD claims through country office HR.
Provide adequate guidance to the staff for the submission of medical claims.
Provide support to Country Office for the monthly payroll of project staff and ensure accuracy of data.
Ensure proper file management of all the MAP HR operations, and correspondence and all the HR related documentation by coordinating with Country Office HR and maintain personnel shadow files.
Maintain single central register (SCR) for project staff and share with Country Office time to time.
Facilitate staff to complete their property sign off, handing over, clearance for final settlement process.
Support project in charge to conduct staff exit interview
Administration
Make proper arrangements in order to provide services to the programme staff.
Assist country office admin team in overall admin and logistics related arrangements at field level and maintain correspondence properly.
Clearance of all utility expenses and maintain the record. By the end of month or at the time of clearance of expenses, details will be submitted to finance department - Islamabad

Assemble and issue required logistics and equipment for CBV field staff as required.
Coordinate with UNICEF Country/Field office and vendors and arrange for the collection and delivery of CBV related equipment and logistics from warehouse to field.
Ensure returned logistics and equipment meets required quality standards and specifications.
Ensure goods are stored correctly to minimize possibility of damage or deterioration.
Provide support/assistance with the purchasing of logistics and other supplies as required.
Lead administrative work to ensure the supplies and stocks are correctly documented using standard inventory formats.
Lead pre campaign rolling stock take and the monthly stock take, reconciling inventory records with physical counts.
Lead the procurement and stocking, maintaining records, preparation of distribution plan and real time dissimilation of IEC and other relevant communication material.
Ensure accurate inventory control database systems and record maintenance using specific/standard formats and provide the information to CBV Manager, UNICEF focal person at provincial and district level supervisor.
Submit regular reports for a continuous overview of supply chain operations including volumes, values, incoming goods, warehouse stocks and distribution.
Participate in regular warehouse physical inventory counts and submits subsequent inventory reports.
Coordinate with implementing partners to ensure the database of working and retired CBV recruits in the field.
Submit regular reports for a continuous overview of supply chain operations including volumes, values, incoming goods, warehouse stocks and distribution.

Leading End-to-End Supply Chain Operations at field office Noshki.
Coordinate with Country supply chain department, and share monthly supply chain & Service report.
Execution of functions related to Logistics, Procurement, Facilities management, Asset management, record keeping, vendors management, security management, warehousing, public relations and liaison for the organization.
Procurement of goods and equipment. Prepare procurement plan & Demand plan as per DIP.
Develop projects procurement plan as per donor guideline, Update and share with project managers.
Ensure compliance as per IR policy in procurements
Supervision of support staff regarding office management.
Supervise the overall Fleet management, Travel request, Fuel consumption report, vehicle maintenance, safety & security of vehicles & staff.
Manage petty cash for office
Managing safety and security of the office.
Ensuring that all SC related matters are functioning smoothly as per laid down policies and procedures
Boarding and Lodging arrangements for staff.
Organize and arrange official events.
Record arrangement and update continuously.
Supervise the support staff ( drivers, security guards, office boy, Cook & supply chain assistant)
Totally leading the security department at field office Noshki, Prepare the fire evacuation plan, maintaining the fleet security, updates security alerts to staff, security road mapping, NOC’s of overseas.

Ensured supply Logistics in timely, efficient & cost effective manner.
Managing the documentation and monitoring of flow of materials to support project delivery.
Draft, negotiate and control the issuing of localized contracts with the advice of Manager Logistics Manager
Managed & timely update fixed assets register of Area and filed office.
Timely reported and handled maintenance and repair of all office equipment’s, building and furniture, fixtures, vehicles.
Supervised the support staff and Logistics department in Balochistan.
Ensured proper travel arrangements for all staff and guests between different offices. & ensured that appropriate contract agreements for the office and accommodation are drawn up & signed.
Maintained proper record of documents issued or received till the final receipt of goods and final payments to suppliers.
Received and verify all the goods from supplier.
Supervision of arrangements of seminars, conferences and interviews.
Supplied equipment and materials to required destinations in an efficient and cost effective manner.
Planned and maintained logistical support for WESS field operations.
Supervised and watched over food items, non-food items, and equipment related to the projects of WESS.
Ensured that logistics works in the field location is carried out in coordination with logistics and other field locations.
Established domestic measures for operational teams, including renovating accommodation, and made arrangements for other domestic needs, travel arrangements etc.
Managed the filing, storage and security of documents.
Regular progress reporting to Line Manager and Technical Line Manager.
Managed warehouses.
Properly managed Fleet Management System.
Make sure apt and timely cross charging of Vehicles.

Leading End-to-End Supply Chain Operations at field office Noshki.
Coordinate with Country supply chain department, and share monthly supply chain & Service report.
Execution of functions related to Logistics, Procurement, Facilities management, Asset management, record keeping, vendors management, security management, warehousing, public relations and liaison for the organization.
Procurement of goods and equipment. Prepare procurement plan & Demand plan as per DIP.
Develop projects procurement plan as per donor guideline, Update and share with project managers.
Ensure compliance as per IR policy in procurements
Supervision of support staff regarding office management.
Supervise the overall Fleet management, Travel request, Fuel consumption report, vehicle maintenance, safety & security of vehicles & staff.
Manage petty cash for office
Managing safety and security of the office.
Ensuring that all SC related matters are functioning smoothly as per laid down policies and procedures
Boarding and Lodging arrangements for staff.
Organize and arrange official events.
Record arrangement and update continuously.
Supervise the support staff ( drivers, security guards, office boy, Cook & supply chain assistant)
Totally leading the security department at field office Noshki, Prepare the fire evacuation plan, maintaining the fleet security, updates security alerts to staff, security road mapping, NOC’s of overseas.

Provide assistance to senior. Admin and Logistic Officer in daily operations.
Arrangements of seminar, conferences interviews and training events conducted in or at community level.
Fleet management, Road Travel Requests, Vehicle Repair & Maintenance, fuelling and fuel consumption report, Implementation of monthly schedules for Vehicle movements and duty roosters.
Warehouse management In/out and appropriate record keeping
Responsible to establish effective system for the maintenance and the security of the office and vehicles.
Contract agreements for the offices and accommodation
Maintenance and repair of all office equipments, building and furniture, fixture.
Assets Management (verification, issuance, control and issuance of consumable items)
Supervision of subordinates and the support staff like drivers, sweeper, cook, office boy office assistants etc.
Responsible to prepare the support staff overtimes.
Logistic support to program division and outstation tours.
Arrangements of travel and accommodation of guests.
Arrangement of eye surgical and eye screening camps in different U/C of district chagai.
Purchasing, tendering, negotiating and receipt of all materials, goods, services and contracts.
Responsible of residence related administration, like boarding & lodging of officials..
Prepare the monthly admin consolidated report.
Establishment of new project offices and field units
Arrangement of seasonal programs, like Ramadan Package and Eid Qurbani


Other Tasks performed
1. Management of IT related issues
2. Arrangement of Mashkail and Awaran Earthquake emergency(food & accommodation, loading and unloading of relief goods, vehicles management, cash advance and settlement,
3. Perform as admin section lead and security focal person in absence of Senior Admin Logistic officer/SFP.

Responsible to carry out all the tasks related to procurement and purchases of the project.
Collect quotations from the standard vendors having reputable position in the market.
Prepare comparative statement and support the project Management in issuing working/supply orders to the selected vendor.
Fulfill the finance department’s formal requirements as specified in the organizational policy.
Maintain logs and inventory of the organizational/project assets.
Get quality of procured items controlled/checked by the quality control experts in the organization.
Make travel arrangements for the project staff to travel within or outside the city and/or Province.
Act under the supervision of the supervisor and will be re-portable to Project Manager.
Carry out all the afore-mentioned tasks with the addition of any special tasks assigned by Project Manager/WESS ED when and where required.
Abide by all the terms and conditions articulated in the WESS organizational Policy, core values, and code of conducts.

Participate in the ongoing stock checking function. Perform a rolling stock take to take place on a daily basis and participate in an annual ‘thorough’ stock take.
Physically check all goods entering site. Verify deliveries against original purchase documentation and book them into stock / reject them as appropriate, based on correct quantity, condition, suitability for purpose and correct specification, subsequently stamping and endorsing driver’s copy of delivery notes. Advise your line manager of any problems relating to deliveries or quality.
Check the accuracy of store issue requests, the validity of authorized signatures and the correct use of cost codes. Interpret customer requirements and identify, locate and issue stock as requested.
Liaise with the Maintenance and Logistics Officer in order to ensure suitable and sufficient inventories of tools, equipment and materials are kept.
Ensure all non-stock stores requisitions are correctly authorized prior to issue for purchasing.
Keep work area clean and tidy at all times.
Communicate effectively with all departments ensuring a good working relationship for the benefit of the company.
Check and maintain the inventory list of Food and none food items.

Assist Logistics/ Transport Officer in all procurement related activities
Performing all out-of-office tasks such as collecting quotations, collecting material, fueling etc
Collection of fuel slips on timely basis and submission to Logistics/ Transport office
Review of fuel slips on timely basis and submission to Logistics/ Transport Officer
Daily checking of log books and signature on log book daily as well
Maintenance of files on quotations collected
Supervise fueling of all vehicles at the Gas stations
Complete and maintain records of vehicle repairs and maintenance
Any other duty assigned by the Operations Manager
Manage the driver’s duty roster.
Prepared vehicles yearly maintenance report.
Maintained the warehouse record in/out.

Incoming out going rations in emergency and relief phase of BRSP in Kharan District
Logistics of loading and unloading of rations.
Marinating record of stored materials.
Update the stock register
Store and release supplies equipments
Compile the record of the supplies
Checking of supplies form time to time
Update the number and the kinds of supplies
Disseminate the supply in its designated areas.
Securing the status of each supply.
Checking possible damages or scratches