The office assistant provides administrative support to ensure efficient operation of the office. They perform a variety of clerical tasks including but not limited to answering phone calls, managing correspondence, scheduling appointments, organizing files, and providing support to employees and managers.
Responsibilities:
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Answering and Directing Calls: Receive and redirect incoming calls to appropriate personnel. Take messages and handle inquiries courteously and professionally.
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Managing Correspondence: Sort and distribute incoming mail and prepare outgoing mail. Handle email correspondence as assigned.
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Scheduling: Coordinate and schedule appointments, meetings, and events. Manage calendars and ensure all appointments are logged and communicated effectively.
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Data Entry and Record Keeping: Maintain accurate records, including paper and electronic files. Input data into databases and spreadsheets as needed.
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Filing and Organizing: Organize and maintain filing systems, both electronic and physical. Ensure documents are properly labeled, stored, and easily accessible.
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Office Supplies and Equipment: Monitor and replenish office supplies as needed. Coordinate maintenance and repair of office equipment.
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Assisting Colleagues: Provide administrative support to other staff members and departments as required. Collaborate with team members to accomplish shared goals.
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Basic Bookkeeping: Assist with basic bookkeeping tasks such as invoicing, expense tracking, and processing payments
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