Office Coordinator

World Wide Vision Pvt Ltd is seeking a diligent and detail-oriented Office Coordinator to join our dynamic team. This role requires managing key office functions including daily administrative operations, document management, and tender coordination. The ideal candidate holds a Bachelors degree or higher and brings at least three years of experience in tendering, procurement, or office coordination. Proficiency with MS Office and excellent communication skills are essential. The Office Coordinator plays a crucial role in ensuring smooth office workflow and supporting management in scheduling and correspondence. Additionally, this position involves managing a small team of two persons, requiring strong organizational capabilities and leadership to coordinate activities effectively. The Office Coordinator spearheads the preparation and submission of tender documents by collaborating with technical and sales teams to compile accurate financial, technical, and compliance information. They are responsible for identifying suitable government and corporate tender opportunities, ensuring all submissions meet strict deadlines and company standards. This role demands someone who can multitask efficiently, maintain meticulous records, and proactively manage daily office operations to support overall business success.
Responsibilities

Identify and search for relevant government and corporate tenders aligned with company objectives.
Review tender documents thoroughly to extract and understand key requirements and deadlines.
Prepare and compile technical, financial, and compliance documents necessary for tender submissions.
Coordinate effectively with technical and sales teams to gather inputs on product specifications and pricing.
Ensure accurate, complete, and timely submission of tenders, bids, and related documentation.
Maintain organized records of tender documents and monitor the status of submitted bids.
Manage daily office activities including filing, correspondence, and record-keeping to support operational efficiency.
Assist management with scheduling, communication, and facilitating smooth office workflows.
Prepare reports, letters, presentations, and other documents as requested by management.
Coordinate interactions with vendors, suppliers, and internal departments to ensure seamless office operations.
Supervise and support a small team of two persons to achieve office coordination and tender management goals.
Prioritize and manage multiple tasks with strict deadlines while maintaining accuracy and attention to detail.
Proactively identify opportunities to improve office processes and tender management procedures.
Utilize MS Office tools proficiently to create, track, and manage documents and reports.