HR Assistant

The HR Assistant performs assigned tasks across the broad array of HR service lines provided to Office personnel. The incumbent is responsible for the information with internal clients and ensures consistent HR service delivery.

Functions / Key Results Expected

HR Service Implementation

Review recruitment requests for international consultants, ensuring completeness, accuracy, and compliance with recruitment policies and procedures. Track request status and proactively follow up to support timely processing.
Draft and prepare Offers of Appointment/Assignment and supporting documentation for the signature of designated officials.
Monitor each stage of the recruitment process, identifying delays or issues for prompt escalation to the HR Lead.
Guide clients and partners on the interpretation and application of recruitment policies and procedures. Maintain and update recruitment systems to support accurate data entry and statistical reporting.
Address HR-related queries from personnel, including employment and recruitment status inquiries.
Prepare and submit visa and permit applications in coordination with the United Nations.
Input and extract data from HR information systems (HRIS) to support personnel processes.
Verify HR-related claims and benefits for accuracy and alignment with applicable personnel rules and regulations.
Support the HR Lead in monitoring contract statuses and preparing contract renewals, within-grade increment schedules, and personnel action forms (PAFs) in a timely manner.
Maintain attendance registers, leave records, Duty Station Allowance (DSA) forms, and other relevant reports.
Ensure all personnel files are up to date and contain complete documentation.
Search, retrieve and compile HR statistical data for internal use and reporting.
Collect and maintain updated information on training opportunities, including schedules, curricula, and associated costs across providers.

Knowledge Building and Sharing

Actively participate in HR-related training and capacity-building initiatives for personnel.
Contribute to knowledge networks and Communities of Practice (CoPs).

Skills

Human Resources Policies, Human Resources Information Systems, Office Administration, Human Resources Operations

Education Requirements

Required

Secondary school (or equivalent) with 4 years of relevant experience OR
Bachelor’s degree (or equivalent) in any discipline with 0 years of relevant experience is required.

Desired

A globally or nationally recognized professional certificate in Human Resource Management (HRM) is desired.

Experience Requirements

Required

Relevant experience is work in any area of Human Resource Management (HRM).
Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems are required.

Desired

Experience of working in multicultural environments or UN system organizations in a developing country is desired.
Experience in development or humanitarian contexts is desired.

Language:

English Fluent Required

Urdu Fluent Required

Job Highlight

Drive impactful HR services by providing essential support across talent, strategy, and operations.

Opportunities for learning and growth

Commitment to Excellence: Our support extends to all personnel at every level of the organization.
Ongoing Development: We provide ongoing opportunities to help our people learn, develop, and excel at their jobs.
State-of-the-Art Learning: Access a wide range of learning through our blended learning programmes, covering Leadership development and Personal and professional development.
Key Credentials: Opportunities to benefit from Internationally recognized technical certifications and Membership to professional associations in various areas.
Internal Culture: We foster an environment that encourages and supports knowledge sharing and collaboration.