Executive Assistant to CEO

Tracking Global IOT (Pvt) Ltd

Posted Apr 26, 2024 299 views Report Job

KEY RESPONSIBILITIES:

1) Calendar Management:

Effectively manage the CEO's calendar, scheduling meetings, and appointments, and ensuring timely reminders. Coordinate and prioritize appointments, conferences, and travel arrangements.

2) Communication and Correspondence:

Handle all incoming and outgoing communications, including emails, calls, and written correspondence. Draft, proofread, and edit documents, letters, and reports as required.

3) Meeting Coordination:

Arrange and coordinate meetings, including logistics, agenda preparation, and minutes when necessary. Ensure the CEO is well-prepared for meetings by providing necessary documents and information in advance.

4) Travel Arrangements:

Make travel arrangements, including booking flights, accommodations, and transportation. Prepare travel itineraries and ensure all necessary arrangements are in place for smooth travel.

5) Document Management:

Organize and maintain electronic and physical files, ensuring easy retrieval of information. Manage confidential information with discretion and professionalism.

6) Event Coordination:

Assist in the planning and coordination of events, conferences, and special projects. Collaborate with other departments and external partners as needed.

7) Administrative Support:

Handle general administrative tasks such as expense management, invoice processing, and procurement. Provide support for ad-hoc projects and tasks as assigned by the CEO.

8) Relationship Management:

Liaise with internal and external stakeholders on behalf of the CEO. Build and maintain positive relationships with key contacts.

Job Requirements:

Bachelors in Business Administration, Management, or a related field
3 to 5 years of experience as a Personal Assistant
Candidate should possess strong organizational, communication, and multitasking abilities
Proficiency in office software such as Microsoft Office Suite and Google Workspace, have excellent time management skills, and be detail-oriented
Excellent written & verbal communication skills
The ability to work in a fast-paced environment, handle pressure, and adapt to changing priorities is crucial for an Executive Assistant