Posted Aug 12, 2024 414 views
We are seeking a professional Receptionist to join our team. The ideal candidate will be the first point of contact for visitors, providing exceptional customer service while managing a range of administrative tasks. This role requires excellent communication skills, a proactive attitude, and the ability to handle multiple tasks efficiently.
Key Responsibilities:
Greeting and Assisting Visitors:
- Welcome visitors with a warm and professional demeanor.
- Direct visitors to appropriate individuals.
- Handle visitor inquiries and provide information about the company.
Managing Phone Calls:
- Answer and route incoming phone calls promptly and professionally.
- Take and relay messages accurately.
- Provide information or assistance as needed over the phone.
Administrative Support:
- Perform general office tasks such as filing, scanning, and data entry.
- Schedule and coordinate appointments, meetings, and conference room bookings.
- Maintain and update contact lists and other relevant information.
Office Management:
- Monitor and order office supplies as needed.
- Ensure the reception area is clean, organized, and presentable.
Customer Service:
- Address and resolve client or visitor concerns or issues professionally.
- Maintain a positive and courteous attitude at all times.
Qualifications:
Education and Experience:
- High school diploma or equivalent; Associate’s degree or relevant certification preferred.
- Previous experience in a receptionist or administrative role is advantageous.
Skills:
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and multitasking abilities.
- Ability to handle sensitive and confidential information.
Attributes:
- Professional appearance and demeanor.
- Friendly and approachable with a customer-focused attitude.
- Ability to work independently as well as part of a team.
Working Conditions:
- Work Hours: 7 AM to 2 PM
Job Details
The First School
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