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Finance and Administration Specialist

Strengthening Participatory Organization Verified

Quetta , Pakistan

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Posted Nov 04, 2022 820 views

To ensure that financial management of SPO center funds, operations, personnel management, Logistics and general services are carried out in a cost effective manner and in accordance with SPO objectives and established procedures.

Financial Management:

  • Responsible for the cost effective fund management and functioning of SPO finance section, including
  • Accounts, payments, tax deduction, salaries, budget reviews and feedback.
  • Ensures that SPO Regional center annual budgets are prepared to agreed formats in time
  • Performs the duty of financial analysis and reports on quarterly basis to the RM/RH and Manager Finance
  • on the variances and unit cost.
  • Assists the RM/RH and team in preparing the financial components of reports and or funding proposals for
  • Submission to donors through SMC or Chief Executive.
  • Liaises with Manager Finance that their reporting requirements are met for timely release of funds
  • Liaises with SPO internal and external auditors and facilitates the timely completion and reporting of SPO’s
  • Audited accounts.
  • Provides support and guidance to the other regional staff on current financial procedures including how to
  • Cost activities, prepare budget and carryout financial reviews.
  • Ensures that all bank accounts for the SPO Regional Centre are operated, managed and maintained in
  • accordance with agreed policies and practices
  • Acts as one of the signatories to the accounts operated by SPO Regional Centre

Procurement and Inventory and Control:

  • Ensures the procurements are made as per procurement policy including services like printing services, building and equipment maintenance services, travel and hotel services etc
  • Supervises appropriate stock of expendable supplies and proper inventory of the equipment, furniture and vehicles at /under the direct control of Regional Centre
  • Prepare and update inventory status report and submit to NC Administration Unit on Quarterly basis after performing physical verification on regular basis.

Travel and Vehicle Management:

  • Oversees the SPO vehicles management, including daily duties of vehicles/drivers and proper maintenance and smooth functioning of vehicles.
  • Ensures that quarterly vehicle maintenance reports are submitted to the NC Administration Unit or whenever required.

Human Resource Management/General Management:

  • Responsible to maintain and update the personnel files at regional level
  • Facilitate the recruitment and performance evaluations process at the regional level
  • To ensure effective people management for smooth functioning of the team with performance objectives setting, staff performance appraisal and job profiles for the staff.
  • Responsible for submission of quarterly timesheet summary and monthly leave status of all staff to HR Unit Oversees the submission and settlement of health insurance claims of staff to the HR unit.
  • Follows SPO administrative policies and procedures and ensure the implementation accordingly

Other Responsibilities:

  • Promotes a knowledge-sharing and learning culture in the organization.
  • Coordinate and provide technical assistance for all relevant offices
  • Adhere to SPO policies and promote participatory culture and demonstrate SPO’s values.
  • Lead programme planning and review meetings on a monthly, quarterly and Annual basis and as and when required.
  • Participate in professional development training as identified and approved by the Supervisor.
  • Carry out any other project relevant activities as assigned by the superviso

Please Note:

  • Candidate who tries to influence the recruitment process will be automatically disqualified.
  • Women and minority candidates are particularly encouraged to apply.
  • Ready to work immediately.
  • SPO strongly prohibits Sexual Exploitation and Abuse (SEA), accordingly; candidate background and reference check will be conducted.

Skills

Budgeting And Reporting Skills Administrative Skills Financial Management Skills

Job Details

Industry:
N.G.O./Social Services
Functional Area:
Accounts, Finance & Financial Services
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Contract
Job Location:
Quetta, Pakistan
Gender:
No Preference
Age:
25 - 35 Years
Minimum Education:
Masters
Degree Title:
MBA Finance, M Com
Career Level:
Experienced Professional
Minimum Experience:
3 Years (At least 3 years of work experience in social/development sector)
Apply Before:
Nov 11, 2022
Posting Date:
Nov 04, 2022
Diversity Inclusion:
We value diversity of our employees. All qualified applicants will receive fair consideration without regard to genders or socio-economic backgrounds.

Strengthening Participatory Organization

N.G.O./Social Services · 51-100 employees - Quetta
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Community and Social Development

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