Finance and Administration Specialist

Strengthening Participatory Organization

Islamabad , Pakistan

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Based in Islamabad to ensure the financial management of Quetta Region, SPO center funds, operations, personnel management, Logistics and general services are carried out in a cost effective manner and in accordance with SPO objectives and established procedures.

Main Responsibilities:

Financial Management:

Responsible for the cost effective fund management and functioning of SPO finance section, including
Accounts, payments, tax deduction, salaries, budget reviews and feedback.
Ensures that SPO Regional center annual budgets are prepared to agreed formats in time
Performs the duty of financial analysis and reports on quarterly basis to the RM/RH and Manager Finance
on the variances and unit cost.
Assists the RM/RH and team in preparing the financial components of reports and or funding proposals for
Submission to donors through SMC or Chief Executive.
Liaises with Manager Finance that their reporting requirements are met for timely release of funds
Liaises with SPO internal and external auditors and facilitates the timely completion and reporting of SPO’s
Audited accounts.
Provides support and guidance to the other regional staff on current financial procedures including how to
Cost activities, prepare budget and carryout financial reviews.
Ensures that all bank accounts for the SPO Regional Centre are operated, managed and maintained in
accordance with agreed policies and practices
Acts as one of the signatories to the accounts operated by SPO Regional Centre

Procurement and Inventory and Control:

Ensures the procurements are made as per procurement policy including services like printing services, building and equipment maintenance services, travel and hotel services etc
Supervises appropriate stock of expendable supplies and proper inventory of the equipment, furniture and vehicles at /under the direct control of Regional Centre
Prepare and update inventory status report and submit to NC Administration Unit on Quarterly basis after performing physical verification on regular basis.

Travel and Vehicle Management:

Oversees the SPO vehicles management, including daily duties of vehicles/drivers and proper maintenance and smooth functioning of vehicles.
Ensures that quarterly vehicle maintenance reports are submitted to the NC Administration Unit or whenever required.

Human Resource Management/General Management:

Responsible to maintain and update the personnel files at regional level
Facilitate the recruitment and performance evaluations process at the regional level
To ensure effective people management for smooth functioning of the team with performance objectives setting, staff performance appraisal and job profiles for the staff.
Responsible for submission of quarterly timesheet summary and monthly leave status of all staff to HR Unit Oversees the submission and settlement of health insurance claims of staff to the HR unit.
Follows SPO administrative policies and procedures and ensure the implementation accordingly.

Other Responsibilities:

Promotes a knowledge-sharing and learning culture in the organization
Field Visit will be according to the need on monthly basis
Coordinate and provide technical assistance for all relevant offices
Adhere to SPO policies and promote participatory culture and demonstrate SPO’s values.
Lead programme planning and review meetings on a monthly, quarterly and Annual basis and as and when required.
Participate in professional development training as identified and approved by the Supervisor.
Carry out any other project relevant activities as assigned by the supervisor

Please Note:

Candidate who tries to influence the recruitment process will be automatically disqualified.
Women and minority candidates are particularly encouraged to apply.
Ready to work immediately.
SPO strongly prohibits Sexual Exploitation and Abuse (SEA), accordingly; candidate background and reference check will be conducted.