Program Secratary [SE]

Shifa Tameer-e-Millat University

Islamabad , Pakistan

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Posted Jul 24, 2026 122 views Report Job

Shifa Tameer-e-Millat University seeks a detail-oriented Program Secretary to provide comprehensive administrative support to academic and administrative programs. The role requires expertise in document management, calendar coordination, and meeting scheduling to ensure smooth operational flow. This position demands proficiency in office software and excellent communication skills to effectively coordinate with stakeholders. As a Program Secretary, you manage communication channels and maintain reporting documentation, facilitating clear information exchange within the organization. You handle complex scheduling tasks using tools such as Microsoft Outlook, Google Calendar, and other scheduling software. The position does not involve managing a team but requires autonomy and the ability to prioritize multiple tasks efficiently in a fast-paced academic environment.
Responsibilities

Manage and organize documents related to academic and administrative programs ensuring accuracy and accessibility.
Coordinate calendars and schedule meetings, appointments, and events using Microsoft Outlook, Google Calendar, and other scheduling tools.
Facilitate communication management across departments and external stakeholders to maintain timely information flow.
Handle data entry tasks with high attention to detail, ensuring all information is recorded accurately.
Prepare reports and maintain documentation to support program activities and decision-making processes.
Design and develop PowerPoint presentations to effectively communicate program information and updates.
Utilize advanced Excel functions to analyze data and maintain program records efficiently.
Coordinate with stakeholders to arrange meetings, prepare agendas, and ensure follow-up on action items.
Maintain proficiency in office software applications to optimize administrative workflows.
Assist in troubleshooting scheduling conflicts and rescheduling appointments as necessary.
Support the preparation and dissemination of correspondence and official communications.
Ensure confidentiality and security of sensitive program information and documentation.
Continuously improve administrative processes to enhance efficiency and effectiveness within the program office.