Posted Jul 16, 2026 142 views
The Program Secretary at Shifa Tameer-e-Millat University plays a crucial role in ensuring the smooth and efficient operation of departmental activities. This position focuses on managing documentation, coordinating meetings, and maintaining accurate records to support faculty, staff, and administrative functions. The secretary handles various office tasks, including scheduling, calendar management, and professional communication with internal and external stakeholders. Proficiency in office software and a meticulous approach to data entry are vital to successfully fulfill the responsibilities of this role.
This role requires exceptional organizational and multitasking skills to manage confidential information and maintain timely communication within the department. The Program Secretary operates independently without managing a team, demonstrating a strong ability to prioritize duties and perform tasks with high accuracy. The ability to perform shorthand at a speed of 100 words per minute and typing speed of 40 words per minute is essential to effectively capture and transcribe communications and documentation.
Responsibilities
- Manage and maintain comprehensive records, documents, and files ensuring accuracy and confidentiality.
- Coordinate and schedule meetings, appointments, and events efficiently to optimize departmental workflow.
- Prepare, edit, and distribute correspondence, reports, and presentations using Microsoft Word, Excel, and PowerPoint.
- Perform data entry tasks with attention to detail, ensuring that information is accurately captured and maintained.
- Handle calendar management and communication with internal and external parties in a professional and timely manner.
- Use shorthand and typing skills to transcribe meetings, dictations, and other communications swiftly and accurately.
- Maintain confidentiality of sensitive information and adhere to data protection policies and practices.
- Facilitate communication between department staff, faculty, and external contacts to support operational needs.
- Multitask effectively to handle competing demands and adapt to sudden changes in scheduling or priorities.
- Provide general administrative support to the department, assisting with special projects and tasks as needed.
- Utilize office software applications proficiently to produce documents, spreadsheets, and presentations that meet departmental standards.
Skills
Shifa Tameer-e-Millat University
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