Admin & HR Officer

The Admin & HR Officer is responsible for managing administrative, human resource, logistics, and operational functions to ensure the efficient and effective implementation of project activities. The position supports organizational compliance, staff management, office administration, procurement, logistics coordination, and human resource operations in accordance with organizational policies and donor requirements.

Responsibilities

Manage administrative and human resource functions and establish effective internal systems, controls, and procedures.
Ensure compliance with organizational policies, procedures, HR regulations, and operational guidelines.
Coordinate with Head Office departments and submit expenses, bills, material requisitions, and other administrative requests in a timely manner.
Oversee procurement of supplies and services in accordance with organizational procurement policies and procedures.
Develop and maintain an efficient transport and logistics management system, including vehicle fueling, maintenance and proper updating of vehicle logbooks.
Provide administrative, operational and HR support to project teams to ensure smooth implementation of project activities.
Maintain, update, and safeguard personnel files, employee records, contracts and other HR documentation.
Manage recruitment processes, including vacancy announcements, shortlisting, interviews, onboarding, employee evaluations.
Coordinate employee contract renewals, attendance records, leave management and other HR-related processes.
Support staff training, capacity-building, and professional development initiatives.
Prepare and maintain HR, administrative, logistics, and operational reports, records and documentation.
Ensure smooth office operations and provide support for meetings, workshops, travel arrangements and field activities
Perform any other official duties assigned by the Line Manager.

Skills

Recruitment and Talent Acquisition Employee Relations Payroll Administration Office Administration Payroll Processing Time and Attendance Management Employee Record Keeping HR Policy Implementation Compliance Management Performance management support

Job Details

Total Positions:

1 Post

Job Type:

Full Time/Permanent

Job Location:

Lahore, Pakistan

Gender:

No Preference

Minimum Experience:

3 Years

Apply Before:

Aug 17, 2026

Posting Date:

Aug 08, 2026

Shifa Foundation

· 201-300 employees - Lahore

Shifa Foundation is a registered non-governmental, non-profitable and volunteer organization based in Islamabad and stretched across the map of Pakistan with its regional offices spread nationwide. For the last 20 years, Shifa Family, which includes Shifa International Hospital, Shifa School of Medicine, Shifa School of Nursing, Tameer-e-Millat Foundation, Pakistan Kidney Institute and Shifa Foundation is providing state of the art services in health, education and development sectors and assume a leading role in Humanitarian Sector.