MIS Officer

Since its founding in 1991, Secours Islamique France considers that diversity is a wealth. We study therefore all applications to the extent that they present the skills required for the position to be filled.

Our Organization is particularly concerned with the ethical and deontological dimensions in all its activities. we therefore reserve the right to systematically check criminal records during the recruitment process, in accordance with current law. In line with this policy, SIF practices zero tolerance towards any type of fraud, corruption, harassment, abuse, or violence of any nature whatsoever, and, more generally, any violation of legislation, regulations, or the code of conduct established internally.

SIF is a humanitarian organization, and the principle of “Do no harm” is therefore central: we ensure that respect and the safety of the children we support in our projects is a primary consideration for all our collaborators and partners. Our charter is a real commitment: we mobilize all of our staff in the promotion, dissemination and respect for the principles laid down.

Data Management:

• Collect, compile, and manage data from Field Monitoring Assistants on a daily basis.
• Ensure data accuracy, consistency, and integrity by conducting regular data validation and cleaning processes.
• Maintain a secure and organized database for all program-related data.

Reporting and Analysis:

• Generate detailed and accurate reports on program performance, including attendance, meal distribution, and other key indicators.
• Analyze data to identify trends, gaps, and areas for improvement.
• Prepare and submit regular reports to the M&E Officer and other relevant stakeholders.

Data Entry:

• Enter data collected by Field Monitoring Assistants into the database promptly and accurately.
• Ensure all data entry activities adhere to established protocols and guidelines.

Monitoring and Evaluation Support:

• Assist the M&E Officer in designing and implementing monitoring and evaluation frameworks and tools.
• Provide support in conducting surveys, assessments, and evaluations as needed.
• Collaborate with Field Monitoring Assistants to ensure timely and accurate data collection.

System Development and Maintenance:

• Develop and maintain the Management Information System (MIS) to ensure it meets the program's data management needs.
• Troubleshoot and resolve any issues related to the MIS.
• Continuously improve and update the MIS to enhance data management capabilities.

Training and Capacity Building:

• Train Field Monitoring Assistants and other program staff on data collection, entry, and management processes.
• Develop user-friendly manuals and guidelines for the MIS.
•  Provide ongoing technical support and capacity building to ensure effective use of the MIS.

Quality Assurance:

• Conduct regular audits of the data management processes to ensure compliance with organizational standards and donor requirements.
• Implement quality control measures to maintain high standards of data accuracy and reliability.

Documentation:

• Document all data management processes, methodologies, and procedures.
• Maintain an archive of all program-related reports, data, and documentation.

Communication and Coordination:

• Liaise with the M&E Officer, Program Manager, and other stakeholders to ensure alignment of data management activities with program objectives.
• Participate in regular team meetings to provide updates on data management and reporting activities.
• Communicate any issues or challenges related to data management to the relevant supervisors.

Position Type/Working Hours:

This is a full-time position with 40 working hours per week.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Note: This position is required on an urgent basis, we recruit on a rolling basis and is contingent upon donor funding. Only shortlisted candidates will be called for an interview. As SIF reserves the right to accept or reject any or all CV(s) without assigning any reason. Preference will be given to local candidates. We are an equal employment opportunity employer and females are strongly encouraged to apply.