HR Officer

About Secours Islamique France:

Since its founding in 1991, Secours Islamique France considers that diversity is a wealth. We study therefore all applications to the extent that they present the skills required for the position to be filled.

Our Organization is particularly concerned with the ethical and deontological dimensions in all its activities. we therefore reserve the right to systematically check criminal records during the recruitment process, in accordance with current law. In line with this policy, SIF practices zero tolerance towards any type of fraud, corruption, harassment, abuse, or violence of any nature whatsoever, and, more generally, any violation of legislation, regulations, or the code of conduct established internally.

SIF is a humanitarian organization, and the principle of “Do no harm” is therefore central: we ensure that respect and the safety of the children we support in our projects is a primary consideration for all our collaborators and partners. Our charter is a real commitment: we mobilize all of our staff in the promotion, dissemination and respect for the principles laid down.

Diversity, Equity & Inclusion:

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable, and inclusive than we are today.

General Position Summary

HR Officer works under the direct supervision of the HR Manager. He/she is a skilled in INGO Personnel management and being a key player of the HR Function team HR Officer will: - Perform all actions and produce all documents, feedback and links that will allow the organization to achieve its objectives and provide self-audit and monitoring capacity. Provide support in the various human resource functions, which include recruitment, staffing, training and development, performance monitoring and record keeping.

Key Responsibilities:

HR Data Management & Administration:

• Independently manage and update comprehensive HR records, both digital and hard copies, in collaboration with the HR Manager.
• Support and refine job announcements and descriptions, conduct interviews, and facilitate employee recruitment processes. 
• Ensure accuracy and completeness of personnel files by collecting essential documents from new hires, including CVs, signed contracts, and contact information.
• Collaborate with logistics to secure Identity Cards for all staff members.
• Maintain HR database and files, ensuring the confidentiality of sensitive information. • Update and manage employee benefits, employment status, and related records. • Conduct file audits to ensure compliance with document collection and retention policies.
• Collaborate with the HR Manager in payroll and benefits audits.
• Monitor and maintain records of EOBI, health insurance, and life insurance.
• Provide support to definition of the mission L&D strategy.
• Responsible for mobility for the mission with collaboration of HR Team in the projects.
• Is in charge of updating the list of mobility and annual trainings plan of the mission with the collaboration of HRCO. 

Training and Development

• Responsible for compiling L&D monthly reports from the different projects.
• Focal point for Performance Management, ensure follow up on objective setting, midyear review and end of year appraisal and have data readily available for decision making.
• He/she will be responsible for generating reports against the appraisals.
• Follows up the overall implementation of the induction process in all projects.
• Collects feedback from the projects regarding good practices and challenges faced.
• Briefs all the HR Officers and Coordinator on HR and L&D.
• Supports the mission on L&D Budget preparation.
• Works with the HRCo on Training plan.
• Facilitate and deliver training courses when required.
• Providing expertise upon request to line managers concerning the assessment of training needs within the teams they supervise.
• Provide administrative and planning support to staff going on international trainings.

Payroll Management

• Conduct the administrative follow-up of staff leave and other benefits, serving as the primary point of contact for any related queries or concerns.
• Spearhead payroll audits and coordinate with internal and external auditors to guarantee the integrity of payroll data.
• Collaborate with finance and other relevant departments to guarantee seamless integration of payroll processes within the broader organizational framework.
• Develop and maintain effective communication channels with staff regarding payroll matters, demonstrating a commitment to transparency and responsiveness.

Compensation & Benefits

• Manage the enlistment of all staff in life insurance , including the processing of claims in strict accordance with established policies
• Monitor and communicate staff leave benefits, providing necessary data promptly upon request.
• Coordinate with insurance providers to process all health claims for staff, meticulously following up for timely reimbursement.
• Maintain up-to-date knowledge of industry trends and legislative changes to ensure the mission's compensation and benefits packages remain competitive and compliant. • Provide comprehensive support during internal and external audits, ensuring all compensation and benefits-related documentation is accurate and readily available.

Internal and External Audits:

• Assist HR Manager in the preparation of reporting and audit documentation.
• Ensure internal control audits and implement corrective actions.
• Prepare staff files as per audit requirements and maintain up-to-date files and folders for internal and external audits.
• Responsible for the maintenance and provision of both soft and hard data for audit purposes.

Note: This position is required on an urgent basis, we recruit on a rolling basis and is contingent upon donor funding. Only shortlisted candidates will be called for an interview. As SIF reserves the right to accept or reject any or all CV(s) without assigning any reason. Preference will be given to local candidates. We are an equal employment opportunity employer and females are strongly encouraged to apply.