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Fleet Management Assistant

Secours Islamique France-SIF Verified

Quetta , Pakistan

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Posted Jul 29, 2024 1176 views

PKR. 70,000 - 80,000/Month

Note:

  • This position will be filled on a rolling basis and is contingent upon donor funding. Females, disabled and Local candidates are strongly encouraged to apply. All the positions will be filled on a priority basis and applications will be closed as soon as positions are filled. Every application fitting the job description will be thoroughly evaluated
  • SIF is an equal opportunity employer that is committed to diversity and inclusion in the workplace. The Hiring is subject to donor funding.
  • The candidate who tries to influence the recruitment process will be automatically disqualified. SIF reserves the right to check criminal records according to the current law.
  • The SIF has a zero-tolerance policy towards any type of fraud, corruption, moral harassment, abuse or violence of any kind whatsoever and more generally any violation of legislation, regulations or its code of conduct.
  • SIF respects the humanitarian principle of "Not harm" and ensures child security as a primary consideration. Hiring is subject to donor funding.

Introduction:

  • A Fleet Assistant supports the Supply chain Officer and helps to ensure the efficient operation of a fleet of vehicles.

General Objectives:

Administrative Support

  • Assist the Supply chain Officer in day-to-day operations.
  • Maintain accurate records of vehicle registration, insurance, and maintenance schedules.
  • Prepare and process paperwork related to fleet operations.

Fleet Maintenance:

  • Schedule regular maintenance and repairs for all vehicles.
  • Track and report on the status of vehicles, including mileage, fuel consumption, and maintenance history.
  • Coordinate with external vendors for vehicle servicing and repairs.

Compliance and Safety:

  • Ensure all vehicles comply with local, state, and federal regulations.
  • Monitor and enforce safety protocols for drivers and vehicles.
  • Keep records of any accidents or incidents and assist in investigations.

Driver Coordination:

  • Scheduling and dispatching drivers.
  • Communicate with drivers to provide updates and instructions.
  • Handle driver queries and concerns regarding fleet operations

Data Management:

  • Use fleet management software to log and track vehicle data.
  • Generate reports on fleet performance, expenses, and other metrics.
  • Analyze data to identify trends and areas for improvement.

Cost Management:

  • Monitor fuel consumption and expenses.
  • Assist in budgeting and cost-control measures for fleet operations.

Position Type/Working Hours:

This is a full-time position with 40 working hours per week. Occasional evening and weekend work may be required as job duties demand.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Knowledge and Skills:

  • Excellent storytelling, visual, and audio skills
  • Strong attention to detail, organization, and time management
  • Ability to work under pressure, fast meeting deadlines
  • Fluency in English and Urdu (written and spoken)
  • Experience in documentary filmmaking or media development
  • Knowledge of graphic design and animation
  • Knowledge and hands-on experience of software tools: Adobe Premiere Pro - After Effects – Photoshop - Illustrator
  • Familiarity with social media platforms and content creation

Competencies:

  • Respect and promote SIF values and mandate, and report to the line manager any non-respect of SIF’s policies amongst the teams or partners.
  • Address needs and requests in a professional way.
  • Always interact with children in presence of their parents or caregivers.
  • Always respect beneficiaries’ confidentiality.
  • Report any incident or act that causes harm to beneficiaries or to others.
  • Aware of child protection/safeguarding concept.
  • Establish and maintain effective working relations with people of different cultural backgrounds.
  • Strong cross-cultural communication skills.
  • Rigorous and polite.

Skills

Administrative Management  Logistics Management Fleet Management

Job Details

Industry:
N.G.O./Social Services
Functional Area:
Supply Chain Management
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Contract
Job Location:
Quetta, Pakistan
Gender:
No Preference
Minimum Education:
Bachelors
Degree Title:
Bachelor degree or equaling degree in Supply Chain Management or any other relevant field from a recognized university
Career Level:
Experienced Professional
Minimum Experience:
2 Years (Minimum 2-3 years of relevant work experience in NGO/INGO with expertise in Similar role.)
Apply Before:
Aug 06, 2024
Posting Date:
Jul 29, 2024

Secours Islamique France-SIF

N.G.O./Social Services · 51-100 employees - Quetta
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