Finance Assistant

*Note: Every application fitting the job description will be thoroughly evaluated. A candidate who tries to influence the recruitment process through calls and indirect means will be automatically disqualified*

ROLE IN THE ORGANIZATION

Based in Peshawar under the supervision of the Finance & Admin Officer, Finance Assistant is responsible for Cash Management, scanning of all Field & Base Level of Accounting Books, and Archiving of Accounting Data & Liaising with Govt. departments.

He/She is:

• Part of the finance team, as a key player
• A focal person for record keeping, scanning and cash management

MISSIONS AND ACTIVITIES

Objective 1: Cash Management Activities:   

• Ensure accurate and efficient Safe (Cash) management.
• Follow & Implement all SIF policies, procedures, grant compliance and documentation requirements.
• Keep the office safe, safe keys, cash and other assets in a secure and protected place.
• Keep record of all cash, and advances on excel worksheet, update reconcile on daily basis.
• Do accurate cash counts daily and whenever needed by seniors.
• Disburse or receive authorized cash payments and receipts.
• Ensure all required documents are attached; calculations are correct, appropriate approvals and reviews are made as per the SIF Policy before payment of any cash payments.
• Enter all transactions to be feed in accounting software under the supervision of Finance and admin officer.
• Establish daily cash needs, after consultation with the Logistics/Program/HR department and administrative and financial coordinator.
• Verify that all the Cash receipts/invoices are correctly filled and they are eligible for SIF accountancy (indicating: date, details of the supplier, clearly written the amount in figures and words with the stamp PAID).
• Cross verify the field office Cash Vouchers along with accounting books. After ensuring the accurate accounting entries and payment voucher, do the signature on vouchers.

 Objective 2: Scanning and Record Keeping Activities:

• Scanning of all the vouchers of Capital & Base accountancies after finalization
• Ensure scanning of all financial voucher should be on time and accurate
• Archiving of Monthly Accountancy in record room.
• Maintain, secure, and care for records in accordance with SIF Policy and procedures
• Keep all finance documents and reports are properly filed, labeled and stored in an accurate and easily accessible manner.
• Determine which records will be created, gathered, and maintained, and produce records for audit and other purposes.

 Objective 3: External Dealing: Activities: 

• Provide support to finance department in bank coordination (cheque withdraw, Cash deposit, bank deposit, collection of bank statements and salaries submission)  

Objective 4: Managing the Expenditures Activities:

• Code all expenditures following the standard chart of accounts, coded budget and record to the accounting software or recording system daily and ensure weekly review and posting.
• Match invoices/receipts with payment vouchers, GRN and other required documents.
• Prepare cash, advances reconciliations and submit for review/approval every week and at the end of the month.
• Provide the Accounting Data to SIF Internal or External Auditors with approval of Line Manager.
• Be adaptable and flexible to take new tasks and new assignments as requested from time to time.

This list is not limited; the employee may be required to perform any other task necessary and compatible with its functions.

KNOWLEDGE/SKILLS/BEHAVIOR

• University degree in Finance or Accounting is required or alternatively
• 2 years of experience in international development and/or non-profit organization
• Good computer skills; word, excel, PowerPoint and database
• Having experience of cash management and record keeping.
• Very good communication skills and team player, as well as ability to work individually
• Fluency in English and Urdu language is required
• Demonstrated organizational ability is strongly desire
• Ability to liaise with national authorities, NGO’s and other agencies
• Flexibility and adaptability is required

*SIF is an equal opportunity employer that is committed to diversity and inclusion in the workplace. The Hiring is subject to donor funding.

SIF reserves the right to check the criminal records according with the current law.

The SIF has a zero-tolerance policy towards any type of fraud, corruption, moral harassment, abuse or violence of any kind whatsoever and more generally any violation of legislation, regulations or its code of conduct.