Executive Assistant

Sayyed Engineers Limited is seeking a detail-oriented and highly organized Executive Assistant to provide comprehensive administrative support to senior management. The ideal candidate possesses strong skills in travel coordination, email and calendar management, meeting planning, and document preparation. This role requires meticulous attention to detail to help maintain efficient office operations, facilitate smooth communication, and support various administrative functions. The Executive Assistant plays a critical role in managing schedules, organizing events, and ensuring all administrative duties are completed in a timely and professional manner. The Executive Assistant at Sayyed Engineers Limited will be responsible for handling travel arrangements including ticketing and visa processing, managing incoming and outgoing mail, and supporting the coordination of meetings, appointments, and visits. This role also involves maintaining both physical and digital filing systems and assisting with administrative and human resources coordination. Candidates should have at least one year of experience in a similar role, be computer literate with proficiency in Microsoft Office Suite, and able to perform data entry and record management accurately. Although not managing a team, the Executive Assistant must communicate effectively and manage multiple tasks independently to contribute to the smooth functioning of the office.
Responsibilities

Coordinate and manage travel arrangements including air ticketing, visas, and other travel affairs for executives and staff.
Organize meetings, appointments, visits, and related logistics to ensure seamless scheduling and communication.
Manage incoming and outgoing mail and deliveries, ensuring proper distribution and tracking.
Maintain and update physical and digital filing systems for efficient information retrieval and record-keeping.
Perform data entry tasks and maintain accurate records and documentation in various office software.
Support the preparation and distribution of meeting materials, reports, presentations, and correspondence.
Use Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, to perform document creation, calendar scheduling, and email management.
Assist with administrative and human resources coordination as needed to support office operations.
Filter and organize emails and communications to prioritize tasks and respond appropriately.
Collaborate with internal teams and external contacts to facilitate communication and event coordination.
Maintain confidentiality and handle sensitive information with discretion and professionalism.
Ensure all administrative activities align with company policies and support operational efficiency.

Skills

Travel Coordination Email Management Meeting Planning Document Preparation Human Resources Coordination Event Coordination Communication Management Office Software Proficiency Microsoft Outlook calendar scheduling Microsoft Office Suite Microsoft Excel Email Filtering and Organization Google calendar Microsoft Word data entry work Record updating Physical and Digital Filing Systems Administrative Coordination Organizational Skills Time Management Attention to Detail

Job Details

Total Positions:

1 Post

Job Type:

Full Time/Permanent

Job Location:

Lahore, Pakistan

Gender:

No Preference

Minimum Experience:

1 Year

Apply Before:

Sep 16, 2026

Posting Date:

Aug 15, 2026

Sayyed Engineers Limited

· 301-600 employees - Lahore

Sayyed pioneered the ballpoint pens manufacturing in South Asia at a time when such precision engineering as is involved in the production of ball point pens, especially the tips, was thought to be possible only in the advanced countries. From the time of its inception in 1967, it has continued its commitment to quality and innovation. In addition to being the largest producer of ballpoint pens in Pakistan, it has been exporting its quality products to many countries, including UAE, Jordan, Iraq, Egypt, Madagascar, Holland, Morocco, and Saudi Arabia. At Sayyed, ballpoint pens are injection molded, and refills produced, from the best machines and raw material available from Germany, Switzerland, and Japan. Detailed quality control procedures have been implemented, for which the company has obtained ISO 9002 certification. It produces ballpoint pens, fiber tip pens, permanent ink markers, gel pens and pencils from three factories located within a radius of approximately 100 km of the Head Office at Lahore. In addition there are two regional offices at Rawalpindi and Karachi, and an overseas office at Jebel Ali, UAE. We look forward to continuing to serve our existing and new buyers in Pakistan and across the world with quality, dependability and personalized support.