Admin Executive

Sardar Group of Companies seeks a detail-oriented Admin Executive with a Master degree in Business Administration and a minimum of four years of experience to support organizational operations efficiently. This role involves managing scheduling and calendar activities, coordinating meetings, overseeing travel arrangements, and handling procurement and vendor management tasks. The ideal candidate works comfortably within a flexible working environment and demonstrates proficiency in communication and data management to enhance administrative workflows. The Admin Executive does not manage a team but plays a crucial role in maintaining smooth office operations by handling basic financial administration and using multiple digital tools such as Microsoft Outlook, Google Calendar, Calendly, and Zoom Video Conferencing. This position requires an individual who can prioritize tasks effectively, maintain confidentiality, and deliver reliable administrative support aligning with company standards.
Responsibilities

Manage complex scheduling and calendar coordination using tools like Microsoft Outlook, Google Calendar, and Calendly.
Coordinate and organize meetings, including virtual meetings using Zoom Video Conferencing, ensuring all logistical details are arranged.
Handle travel coordination including booking flights, accommodations, and preparing travel itineraries to support staff and executives.
Oversee procurement processes by managing vendor relationships, negotiating contracts, and ensuring timely delivery of goods and services.
Maintain data entry and manage databases to ensure accurate and up-to-date records are available for reporting and operational needs.
Support basic financial administration tasks such as invoice processing, expense tracking, and adherence to accounting principles.
Assist in meeting coordination by preparing agendas, taking minutes, and following up on actionable items to facilitate efficient meeting outcomes.
Communicate effectively across departments and with external stakeholders to ensure clarity, responsiveness, and professional correspondence.
Adapt to flexible working hours and environments to meet the dynamic needs of the organization.
Ensure confidentiality and security of all administrative and financial information handled within the role.