Administration Specialist

This position will manage key operational processes, including fleet management, health and safety (H&S) compliance, engineer qualification tracking, and maintaining project records. The successful candidate will play a vital role in ensuring operational efficiency and regulatory compliance across the organization.

Key Responsibilities:

1) Fleet Management:

Coordinate and maintain the company’s fleet of vehicles, including scheduling routine maintenance, inspections, and servicing.
Track vehicle registrations, insurance renewals, and MOTs to ensure compliance with legal requirements.
Maintain accurate records of fuel usage, mileage logs, and fleet expenses.
Manage and resolve any issues related to fleet damage, repairs, or accidents.

2) Health and Safety (H&S):

Monitor and update H&S policies, ensuring alignment with legal regulations and company standards.
Track employee compliance with mandatory H&S training and certifications.
Organize H&S audits, inspections, and risk assessments, addressing any areas for improvement.
Maintain records of incidents and support the implementation of corrective actions.

3) Engineer Qualification Tracking:

Maintain a centralized database of all engineer qualifications, licenses, and certifications.
Track expiry dates and proactively schedule renewals for qualifications (e.g., F-Gas, CSCS cards).
Liaise with training providers to organize and book required courses for engineers.
Generate regular reports on engineer qualifications for management review.

4) Company Records and Administration:

Ensure all company records are up-to-date and stored securely, including HR documents, training records, and compliance files.
Assist in preparing reports, documents, and presentations as needed.
Support the onboarding of new employees by managing qualification checks and compliance training.
Respond to inquiries and provide administrative support to various departments as required.

Skills

Problem Solving Fleet Management Interpersonal Skills Communication Skills Admin Tasks Management MS Office Suite Close Attention to Detail Organizational Skills

Job Details

Industry:

Consultants

Functional Area:

Administration

Total Positions:

1 Post

Job Shift:

First Shift (Day)

Job Type:

Contract

Job Location:

Lahore, Pakistan

Gender:

No Preference

Minimum Education:

Bachelors

Degree Title:

Bachelor's degree in Administration, Management or relevant field; a Master's degree with knowledge of H&S standards such as ISO 45001 or equivalent and relevant qualifcation in administration, fleet management, or H&S (e.g. NEBOSH) is preferred.

Career Level:

Experienced Professional

Experience:

5 Years - 7 Years (A minimum of 5-7 years of previous experience in administrative roles, preferrably in a technical, engineering, or fleet- related industry , and fimiliarity with health and safety regulations and compliance processes (preferred).)

Apply Before:

Feb 03, 2025

Posting Date:

Jan 17, 2025

RIZ Consulting

Consultants · 51-100 employees - Lahore

RIZ Consulting is a boutique management consulting and training firm established in 1993, headquartered in Islamabad, Pakistan. We work with both local and multinational clients on interventions ranging from strategic steering, operations management, facility management, institutional development, communications, capacity building, project/ financial management, facilitating off-sites/ retreats and research services. As an organization, we use modern management theories and tools, combined with practical experiences in our interventions, offering an integrated approach to organizational development that is aligned with wider organizational strategies and change management processes. We also strive to institutionalize 'gender-responsiveness' as a cross cutting theme across all our projects.