Posted Sep 18, 2024 1665 views
Purpose:
The Admin Officer will be responsible for providing administrative support to ensure efficient operation of the office. This role includes supporting managers and employees through a variety of tasks related to organization and communication, ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner.
Key Responsibilities:
Administration:
- After month-end closing, AO will make sure that all logbooks are properly maintained and duly signed by AO.
- Without consent, nothing will be transferred; assets will be moved in accordance with administrative policies and procedures.
- For asset damage, repair, or burnout, AO will follow the insurance policy and notify the administrative headquarters on time.
- Assist with any task relating to valuation or audit.
- Assist in Disposing of Assets/Inventory as per RIZ admin policy.
- The AO is in- charge of giving us a thorough account of our assets and inventory, and it is primarily his/her duty to obtain the most recent sheets from the security and IT departments and update records accordingly.
- Oversee operational, administrative matters & systems (Maintenance of premises, furniture, equipment & etc.).
- Overall record keeping/maintaining/Tagging & physical verification/checking of inventory and submission of reports on monthly basis.
- Perform general administrative duties; postage, responding to emails, medicines & supplies management, ordering stationery, maintenance of equipment, etc. as required.
- Task-out office boys, janitors, maintenance team on ground to maintain cleanliness & proper maintenance of site.
- Update admin related files, maintain record of incoming mails / faxes and deliver it to concern person & Maintain record of courier receipts. Including delivery of letters and documents, receipt to & from clients, suppliers.
- Responsible for maintaining petty cash records and maintaining reconciliations.
Procurement:
- Timely and efficiently perform all procurement and ensure procurement process in accordance to the organizational policy and compliance.
- The admin officer will keep a record of all the procurement related documents, such as agreements, SLA reports, and so on, on a regular basis.
- The admin officer should keep the HO procurement department informed of all the procurement related issues/ processes.
- In accordance with RIZ Procurement policy, admin officer is responsible for purchasing goods and services for the Office and other projects. In the event of an emergency procurement, admin officer will consult with relevant leads, finance for budget availability, and HO procurement department while keeping OFM notified.
- Whenever required, admin officer will assist the RIZ HO team with procurement processes.
Skills
Job Details
RIZ Consulting
RIZ Consulting is a boutique management consulting and training firm established in 1993, headquartered in Islamabad, Pakistan. We work with both local and multinational clients on interventions ranging from strategic steering, operations management, facility management, institutional development, communications, capacity building, project/ financial management, facilitating off-sites/ retreats and research services. As an organization, we use modern management theories and tools, combined with practical experiences in our interventions, offering an integrated approach to organizational development that is aligned with wider organizational strategies and change management processes. We also strive to institutionalize 'gender-responsiveness' as a cross cutting theme across all our projects.
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