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Project Assistant

Project Assistant (PA) will assist in managing documentations, beneficiary’s data management and record keeping. The position will further facilitate daily and routine coordination between field and country office. The position will help to maintain crucial project documents (hard and soft project data, beneficiary’s lists and important project documents) to track progress.

PA will be responsible for assisting PC/Program Manager in developing weekly, monthly and quarterly work plans and regularly follow up with the staff members to get project updates, noting deviation in plans and highlighting the lags and implementation issues to PC/Program Manager for further actions. PA will work closely with filed staff to develop program schedules, facilitate trainings, events and write instructional documents. PA will be responsible for liaising with different internal and external departments for smooth functioning of the project. S/he will closely work with finance and grants colleagues to clear all advances, fulfill compliance requirements, attendance sheets, event reports by providing support documents. PA will support in preparing monthly and quarterly progress reports.

Key Responsibilities:

Keep informed of the project documents and any changes in the project documents and implementation approach for better support in the program planning.
Maintaining record of all project documents in hard and soft form.
Support field team in completion of livelihoods and MHPSS activities.
Conduct the field visit on advise of PC/Manager and provide support to livelihood & MHPSS assistant and CMs on advice of his line manager in completion of documentation
Managing online resources, Box data
Attending staff meetings and taking minutes
Proofreading and making copies of documents
Assisting in the planning and overseeing significant events
Assisting in managing the budget for special and routine events
Acting as a liaison between different departments.

Qualifications & Requirements:

This position demands dynamic individual with a good communication, inter-personal and analytical skills to achieve results in demanding and often difficult environments.

Minimum Bachelor\'s degree and experience in a field related to humanitarian assistance, emergency response and development especially in livelihoods/MHPSS
Minimum of 3 years’ related working experience in administrative, program/project support functions and
Excellent time management skills & interpersonal skills
Ability to do multitasking
Excellent time management and strong organizational skills
Familiarity with office equipment.
Polite, clear and compelling communication skills
Willingness and ability to travel

Our Values:

We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities.

We value:

Inclusiveness
Transparency and Accountability
Agility and Innovation
Collaboration
Sustainability

Skills

Organization Skills Multitasking Skills Communication Skills Outstanding Time Management

Job Details

Industry:

N.G.O./Social Services

Functional Area:

Project Management

Total Positions:

1 Post

Job Shift:

First Shift (Day)

Job Type:

Contract

Job Location:

Peshawar, Pakistan

Gender:

No Preference

Minimum Education:

Bachelors

Degree Title:

Humanitarian assistance, emergency response and development especially in livelihoods/MHPSS

Career Level:

Entry Level

Minimum Experience:

3 Years (Experience in administrative, program/project support functions.)

Apply Before:

Sep 01, 2024

Posting Date:

Jul 31, 2024

Relief International

N.G.O./Social Services · 11-50 employees - Peshawar

pRelief International entered in 2005 after a devastating earthquake where we were among the first organizations to respond. Today our programs focus on improving educational outcomes for vulnerable children. We collaborate with children's, students, parents, teachers, community leaders, and government ministries to enroll Afghan refugee and Pakistani children in the 45 schools we support, working to transform an educational system that suffers from poor graduation rates due to poverty and under-investment. In addition to our focus on the education sector, our past work in Pakistan has included responding to the country’s frequent natural disasters by partnering with local communities to restore livelihoods through sustainable agricultural programs, as well as providing healthcare, life-saving shelter kits, food aid, and cash assistance to families displaced by conflict. Relief International is scaling up engagement and anticipating significant program growth in the coming years to continue this groundbreaking work/p

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