Accounts & Administration

Join Recruit AI as an Accounts & Administration professional responsible for managing the core financial operations and ensuring smooth office administration. This role requires expertise in financial reporting, budgeting, accounts payable and receivable, payroll processing, and audit coordination. You will handle taxation and compliance matters with hands-on experience in GST/Weboc, manage vendor relationships, and provide vital support in sales financial transactions and trade finance related to imports and exports. In addition to your financial duties, you will oversee daily office operations, manage filing and correspondence, coordinate meetings, and support senior management with reports and presentations. Though this role does not include team management, it demands strong organizational skills and the ability to maintain accuracy and compliance in all financial and administrative processes.
Responsibilities

Maintain accurate bookkeeping and financial records, including invoicing, payment processing, and proper filing of financial documents.
Prepare and file tax returns such as Income Tax and Sales Tax, ensuring full compliance with local laws and regulations.
Utilize GST/Weboc systems for tax-related reporting and compliance management with a hands-on approach.
Perform monthly bank reconciliations, manage day-to-day banking operations, and coordinate with bank officials to resolve issues.
Serve as a financial liaison to the sales team by verifying transaction details, managing credit notes, and resolving payment discrepancies.
Manage financial documentation and processes related to import and export trade finance, specifically handling Letter of Credit (LC) coordination with banks.
Oversee daily office administration including maintenance of filing systems, scheduling meetings, managing communications, and ensuring adequate office supplies.
Provide administrative and operational support to senior management, preparing reports and presentations for management review.
Handle internal and external correspondence with professionalism, maintaining clear and effective communication channels.
Coordinate audit activities and assist in audit preparation to ensure timely compliance and accurate reporting.
Manage vendor relationships, including timely processing of payments and resolving issues related to vendor accounts.
Support payroll processing, ensuring accurate calculation, documentation, and timely payment of employee salaries.
Implement office policies and procedures to enhance operational efficiency and maintain a structured administrative environment.