Posted Jul 16, 2026 556 views
The Procurement Officer is responsible for implementing procurement activities for goods, works, and services in accordance with organizational policies, donor regulations, and approved procurement plans. The position supports timely and cost-effective delivery of programmes while ensuring transparency, fair competition, value for money, and full compliance with delegated authorities.
The Procurement Officer serves as a key operational focal point between programme teams, finance, suppliers, and field offices, and contributes to maintaining strong internal controls within a remote management environment.
This position requires rapid deployment. Only shortlisted candidates will be contacted.
Responsibilities
A. Procurement Operations and Tender Administration (35%)
- Receive and review approved procurement requests for completeness.
- Prepare Requests for Quotations (RFQs), Invitations to Bid (ITBs), Requests for Proposals (RFPs), and other solicitation documents.
- Obtain quotations and proposals in accordance with procurement thresholds and procedures.
- Coordinate advertisement of tenders and communication with suppliers.
- Organize and document bid opening processes.
- Support technical and financial evaluation committees.
- Prepare bid analysis summaries and procurement recommendation documentation.
- Draft purchase orders and procurement contracts for review and approval.
- Follow up with suppliers to ensure timely submission and clarification of bids.
B. Procurement Planning and Tracking (15%)
- Support the implementation of approved procurement plans.
- Maintain procurement trackers and update procurement status regularly.
- Monitor procurement lead times and escalate anticipated delays.
- Coordinate with requesting departments to prioritize procurement activities.
- Support forecasting of procurement requirements for projects and emergency responses.
C. Supplier Management and Market Research (10%)
- Identify potential suppliers and maintain vendor records.
- Support supplier prequalification exercises.
- Verify supplier documentation and registration records.
- Conduct routine market surveys and price comparisons.
- Maintain supplier communication and performance records.
- Support development of framework agreements where applicable.
D. Compliance and Documentation Management (15%)
- Ensure procurement files are complete, organized, and audit ready.
- Verify that procurement activities comply with established thresholds and approval requirements.
- Maintain procurement filing systems in both electronic and physical formats.
- Ensure all procurement documents are signed and appropriately authorized.
- Prepare procurement records for donor reviews and audits.
- Document procurement exceptions and seek guidance from the Senior Procurement Officer when necessary.
E. Remote Monitoring and Verification (10%)
- Verify receipt of goods and services through supporting documentation.
- Review receiving reports, delivery notes, invoices, and completion certificates.
- Coordinate with field offices to obtain evidence of delivery and acceptance.
- Conduct remote spot checks and supplier confirmation calls when assigned.
- Escalate discrepancies and irregularities to the Senior Procurement Officer.
F. Contract and Purchase Order Follow-up (5%)
- Monitor supplier compliance with delivery schedules.
- Track outstanding purchase orders and contracts.
- Coordinate contract amendments and extensions as instructed.
- Maintain updated purchase order and contract registers.
- Follow up on delayed deliveries and supplier performance issues.
G. Fraud Prevention and Ethical Procurement (5%)
- Comply with anti-fraud and anti-corruption policies.
- Declare actual or perceived conflicts of interest.
- Identify and report indicators of procurement irregularities.
- Promote fair competition and transparency throughout procurement processes.
- Support investigations related to procurement activities when required.
H. Capacity Building and Collaboration (5%)
- Provide guidance to programme and support staff on procurement procedures.
- Support orientation sessions on procurment
- Promote adherence to procurement timelines and documentation standards.
- Foster constructive working relationships with internal stakeholders.
Job Requirements
Education:
Essential:
Bachelor's degree in Supply Chain Management, Procurement, Logistics, Business Administration, Commerce, Finance, Engineering, or another relevant discipline from a recognized institution.
Formal training in procurement and contract management.
Working knowledge of international procurement standards and ethical procurement principles.
Desirable:
Professional certification or progression toward certification in procurement and supply chain management, such as:
Chartered Institute of Procurement and Supply (CIPS);
Certified Professional in Supply Management (CPSM);
Certified Supply Chain Professional (CSCP);
Equivalent internationally recognized certification.
Training in donor-funded procurement and humanitarian supply chain management.
Experience:
Essential:
Minimum of 3 years of progressively responsible procurement experience.
At least 2 years of experience within an INGO, UN agency, international organization, or donor-funded environment.
Experience managing procurement processes for goods, works, and services.
Experience preparing solicitation documents and comparative analyses.
Experience maintaining procurement records and supporting audits.
Experience using procurement tracking tools and Microsoft Office applications.
Desirable:
Experience supporting procurement activities in remote management environments.
Experience in humanitarian emergency responses.
Experience with ERP or electronic procurement systems.
Experience supporting construction and service contracts.
Organizations Core Values and Commitments:
The organization is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom the organization engages. The organization expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks.
The organization sees diversity as a major asset and therefore compels itself to the strict observance of the principle of non-discrimination throughout its recruitment process.
The organization applies a policy of zero tolerance towards exploitation, sexual abuse, and mistreatment.
By applying, the job applicant confirms their understanding of these recruitment procedures.
Organization Pakistan is an equal opportunities employer.
Skills
Qatar Charity
Qatar Charity (QC) is an international non-profit and non-governmental humanitarian organization founded in the State of Qatar in 1980. In Qatar, QC is duly registered with the Ministry of Endowment and Islamic Affairs - Serial No. 06 dated 24/07/1994 - under law No (2) of 1974, amended by decree-law No (17) 1989 and law No (8) of 1998, which regulates the work of private societies and foundations. In Pakistan, Qatar Charity is duly registered with the Economic Affairs Division, Ministry of Economic Affairs & Statistics under Registration No. 4(69) EA.NGO/06. QC has its headquarters in Doha, State of Qatar and is administered by a General Assembly and a Council of Directors supported by a set of executive specialized departments and sections overseeing the execution of its yearly action plan and strategy.
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