Monitoring and Evaluation Officer

Organization summary:

Qatar Charity is a Doha-Qatar based International Non-Governmental Organization. Since the inception of QC services in Pakistan early 1992, the organization reflect its greater scope of work to respond to extreme poverty and the Government’s priorities. QC through its field offices enabled itself to strategically address the developmental and humanitarian needs at the very local level. QC is undertaking programmes associated with the socio-economic development of the Country. The projects are categorized under six programme pillars: Youth Leadership & Social Protection, Education, Provision of WASH, Health (with a focus on MNCH), Economic Empowerment & Sustainable Livelihood (EESL) and Disaster Response & Preparedness (DRP), along with its Seasonal Programs like meat distribution, Ramadhan program etc. In Pakistan, Qatar Charity is having its country office in Islamabad and field offices in KPK, Punjab, Sindh, Baluchistan, and AJK.

1.      Job Summary:

The monitoring and Evaluation Officer will be based in Districts Qambar Shahdadkot where donor funded project is implemented.  This position reports to the project manager. This position is expected to track the project log frame and conduct the overall Monitoring and Evaluation function through support from Qatar Charity focal person in Country Office (Islamabad). S/he will be working in close coordination with both the project and program teams. The position is required to implement M&E tools to ensure that all project interventions are relevant, efficient, documented and meet desired goals and objectives.

2.      Job Responsibilities:

• Establish a monitoring and evaluation framework in line with the policies of the Qatar Charity which also correspond to an agreement with the donor for the project.
•  Identify appropriate M&E methodologies for objective-specific M&E activities.
•  Support the development and facilitate the implementation of data and knowledge management tools for the entire project. This will include leading the data collection as well.
•  Lead the Baseline data collection exercise at the project initiation in the project area(s). Also takes responsibility for end-line surveys & any evaluations planned.
• Conduct regular field visits, in coordination with field staff, to assess project impact and collect feedback from relevant stakeholders.
• To develop a proper follow of the mechanism of Agreed action as per field visit Feedback.
• S/he should ensure a minimum of 10 field visits during the week/month and submit weekly/monthly reports separately.
• Random visit to the field to assess if the beneficiary selection fulfils the criteria established.
• Prepare weekly, monthly, and Field visit reports considering field visits findings.
• Leads in establishing effective monitoring, information, and reporting systems, and in the development of communication materials and strategies to promote community participation.
• Support in tracking the financial and physical progress of the project efforts.
• Ensure that all the procedures at the project site are according to the procedures. Immediately report the deviation to the relevant section at the Country Office.
• Spot checks of the services provided by the field team.
• Support the line management in the weekly review of the Project Implementation Plan vis-à-vis physical and financial progress. Prepare high-quality reports on the templates approved by the Donor.
• Develop a set of lessons learnt from the project at its closure and share it with the Country Office focal person.
• S/he is responsible to ensure the collection and entry of all data as per project and donor needs. The analysis of collected data will also be the responsibility of the position holder.
• Participate and provide technical input to the monitoring objectives of the organization on the regular basis through meetings.
• Plan and organize Monitoring and Evaluation training and workshops for staff capacity building.
•   S/he is responsible to keep data in soft and hard form always updated, and whenever needed to share with the doner and QC.

a.      Technical              Monitoring & Evaluation Tool, Problem-Solving

b.     Management       M & E Database

c.      Compliance and feedback Familiar with donor & QC compliance & Feedback mechanism.

d.     Team Management and performance     Leadership, Databases

e.      Reporting      According to the Donor & QC requirement      

3.      Job Requirements:

a.   Education   Master’s degree in social sciences, Rural Development, Management sciences, Development Studies/Management or other any relevant discipline.                                                            

b.   Relevant experience      04 Years -05 Years’ experience in the same capacity

c.  Computer knowledge    MS Office (Word, Excel PowerPoint), Outlook 

4.      Skills and Personality:

a.      Communication skills    Must have a communication skill

b.  Personality description    Courteous, Responsible, Integral, Punctual, Trustworthy

c.      Technical skills         Knowledge of M & E Tool, Data Management, M & E Training

5.      Qatar Charity’s Core Values and Commitments:

• The Qatar Charity staff and employees must adhere to the values and principles outlined in the Qatar Charity code of conduct.
• Qatar Charity operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation, and Combating Trafficking in Persons.
• Qatar Charity is committed to ensuring that QC staff is suitable to work with children and have the knowledge s/he needs to uphold and abide by the QC’s Safeguarding Policy.

Qatar Charity Pakistan is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom QC engages. Qatar Charity Pakistan expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks.

Qatar Charity Pakistan sees diversity of nationalities, genders, beliefs, profiles and statuses among its Human Resources as a major asset and therefore compels itself to the strict observance of the principle of non-discrimination throughout its recruitment process.

Qatar Charity Pakistan applies a policy of zero tolerance towards exploitation, sexual abuse, and mistreatment, in all its forms, of women, children and all other vulnerable persons.

By applying, the job applicant confirms his/her understanding & acceptance of QC commitments, values and recruitment procedures.

Qatar Charity Pakistan is an equal opportunities employer.