Data & Reporting Officer

The Data & Reporting Officer is responsible for establishing, maintaining, and strengthening project-level data management, information management, reporting, knowledge management, and evidence-generation systems across Health, Education, Relief, Emergency Response, Disaster Risk Reduction (DRR), Recovery, and Resilience programs.
The position serves as the focal point for data collection, validation, analysis, visualization, reporting, information management, donor reporting support, program performance tracking, and evidence-based decision-making.
The role ensures that project data is timely, accurate, reliable, verifiable, secure, and fully compliant with organizational policies, donor requirements, government reporting obligations, safeguarding standards, and audit requirements.
The position supports project teams by converting data into actionable information, management dashboards, analytical products, reports, lessons learned, and program intelligence to strengthen program quality, accountability, compliance, and donor confidence.

The position may be based at any assigned field office/project location within SINDH with frequent travel to project districts, disaster-prone areas, emergency response locations, and government coordination forums.

This recruitment aims to establish an Emergency/Humanitarian Response Roster. Candidates who meet the eligibility and position requirements will be considered for inclusion in roster for future opportunities, subject to organizational needs and funding availability. Inclusion in the roster does not guarantee employment.

Candidates should be available to join at short notice a. Only shortlisted candidates will be contacted.

A. Data Management and Information Systems
The Data & Reporting Officer shall:
1. Develop and maintain project-level data management systems.
2. Establish centralized databases for project information.
3. Maintain project Management Information Systems (MIS).
4. Develop standardized data collection formats and templates.
5. Ensure systematic storage of all project data.
6. Maintain electronic and physical records.
7. Develop and maintain:
o Beneficiary databases
o Training databases
o Distribution databases
o Assessment databases
o Health service databases
o Education databases
o DRR and emergency response databases
8. Ensure data integrity and confidentiality.
9. Regularly back up project data.
10. Ensure compliance with organizational data protection requirements.

B. Data Collection, Verification and Quality Assurance
The position holder shall:
1. Support design and implementation of data collection systems.
2. Coordinate data collection from all field locations.
3. Review data received from:
o Project staff
o Social organizers
o Health staff
o Education teams
o Community volunteers
o Partner organizations
4. Conduct regular data validation exercises.
5. Identify inconsistencies, duplication, missing records, and anomalies.
6. Implement data quality assurance procedures.
7. Verify beneficiary records and activity documentation.
8. Develop validation protocols.
9. Conduct random verification checks and spot checks.
10. Support MEAL teams in field verification exercises.

Thematic Based responsibilities:
C. Health Programme Data and Reporting
The Data & Reporting Officer shall:
1. Track Health project indicators and targets.
2. Consolidate data related to:
o MNCH
o Nutrition
o Immunization
o Primary Healthcare
o Community Health
o Health Awareness
o Health Resilience
o Medical Surgeries and medical screening records/Data base
o Emergency Health Response
3. Produce health programme dashboards and summaries.
4. Support reporting for government and donor requirements.
5. Verify health service delivery records.
6. Coordinate with health staff to ensure data consistency.
7. Analyze performance trends and service utilization.
8. Support health assessments and surveys.

D. Education Programme Data and Reporting
The position holder shall:
1. Track education indicators and project performance.
2. Compile data relating to:
o School enrollments
o Attendance/OOSC database
o Retention
o Teacher training
o Education in Emergencies
o School rehabilitation
o Learning support
3. Analyze participation trends.
4. Develop education performance reports.
5. Support school monitoring exercises.
6. Produce education dashboards and analytical products.
7. Consolidate field-level education information.
8. Support donor and management reporting.

E. Relief and DRR Data and Reporting
The Data & Reporting Officer shall:
1. Support rapid needs assessments.
2. Consolidate disaster-related field data.
3. Track emergency response indicators.
4. Maintain beneficiary databases for:
o Emergency distributions
o Shelter support
o Cash assistance
o NFI distributions
o DRR activities
5. Support post-distribution monitoring information systems.
6. Produce relief operation dashboards.
7. Maintain emergency response dashboards.
8. Generate evidence for humanitarian reporting.
9. Support disaster preparedness and resilience data tracking.

F. Data Analysis and Program Intelligence
The position holder shall:
1. Analyze project performance data.
2. Conduct quantitative and qualitative analysis.
3. Identify trends, gaps, risks, and opportunities.
4. Generate periodic analytical reports.
5. Develop performance tracking dashboards.
6. Support evidence-based decision making.
7. Produce management summaries and presentations.
8. Analyze beneficiary trends and geographic coverage.
9. Generate recommendations for program improvement.
10. Support adaptive management processes.

G. Reporting and Documentation
The Data & Reporting Officer shall prepare:
Internal Reports
Daily Updates
Weekly Reports
Monthly Reports
Quarterly Reports
Semi-Annual Reports
Annual Reports
Donor Reports
Activity Reports
Progress Reports
Indicator Reports
Situation Reports
Thematic Reports
Success Stories
Case Studies
Lessons Learned Reports
Analytical Products
Dashboards
Fact Sheets
Briefing Notes
Presentations
Infographics

H. Government Coordination (Pakistan Context)
The Data & Reporting Officer shall:
1. Support project manager for reporting obligations to relevant government departments.
2. Coordinate data requests from government authorities through project manager.
3. Support project reporting to:
o Health Departments
o Education Departments
o District Administrations
o PDMAs
o DDMAs
o Local Government Structures
4. Participate in coordination forums when required.
5. Ensure data shared externally is properly verified.
6. Maintain government communication records.
7. Support preparation of government briefing materials.
8. Ensure compliance with local reporting requirements.

I. Knowledge Management and Learning
The position holder shall:
1. Establish knowledge management systems.
2. Archive documentation and project evidence.
3. Develop lessons learned repositories.
4. Document best practices.
5. Support organizational learning initiatives.
6. Maintain project libraries and information repositories.
7. Support proposal development through evidence generation.
8. Produce thematic information products for management and donors.

J. Compliance, Audit and Internal Controls
The Data & Reporting Officer shall:
1. Ensure compliance with:
o Organizational policies
o Donor requirements
o Government regulations
o Information management procedures
2. Ensure complete audit trails for project information.
3. Maintain audit-ready records.
4. Support internal and external audits.
5. Verify supporting documentation.
6. Ensure transparency and accountability.
7. Report suspected data manipulation or fraud.
8. Protect confidential beneficiary information.

K. Teamwork and Coordination
The Data & Reporting Officer shall:
1. Build strong collaboration with:
o Project Managers
o District Managers
o MEAL Officers
o Program Teams
o Social Organizers
o Health Staff
o Education Teams
o Government Stakeholders
o Partners
2. Participate in planning and review meetings.
3. Provide technical support regarding information management.
4. Assist supervisors in decision-making through timely information products.

Organizations Core Values and Commitments:

The organization is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom the organization engages. The organization expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks.

The organization sees diversity as a major asset and therefore compels itself to the strict observance of the principle of non-discrimination throughout its recruitment process.

The organization applies a policy of zero tolerance towards exploitation, sexual abuse, and mistreatment.

By applying, the job applicant confirms their understanding of these recruitment procedures.

Organization Pakistan is an equal opportunities employer.

Job Requirements:

Bachelor's Degree in:
o Statistics
o Computer Science
o Information Management
o Social Sciences
o Data Science
o Development Studies
o Economics
o Rural Development
o Management Sciences
o Any relevant discipline

Professional certifications are desirable e.g.
Data Analysis Certification
Power BI Certification/Knowledge
Excel Advanced Certification
Database Management Certification

Minimum 2 years of relevant experience.

Experience in:
o Data Management
o Database Administration
o Information Management
o Reporting
o MEAL Systems
o Humanitarian and Development Programs
Experience with INGOs, UN agencies, or donor-funded projects.
Experience working with local communities and stakeholders.