Program Associate

Confidential

Islamabad , Pakistan

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Posted 5 days ago 1177 views Report Job

PKR. 100,000 - 125,000/Month

This position is open on a rolling basis and will be filled upon the availability of a suitable candidate.

Position: Program Associate (for local national only, Pakistani)

Reports to: Project Coordinator /Program Manager

Location: Islamabad, Pakistan

Position Summary: Program Associate (PA) will assist in managing documentations, beneficiary’s data management and record keeping. The positions will further facilitate daily and routine coordination between field and country office. The positions will help to maintain crucial project documents (hard and soft project data, beneficiary’s lists and important project documents) to track progress. PA will be responsible for assisting PC/Program Manager in developing weekly, monthly and quarterly work plans and regularly follow up with the staff members for getting project updates, noting deviation in plans and highlighting the lags and implementation issues to PC/Program Manager for further actions. PA will be responsible for maintaining all project documentation both in hard and soft form. PA will work closely with filed staff to develop program schedules, facilitate trainings, events and write instructional documents. PA will be responsible for liaising with different internal and external departments for smooth functioning of the project. S/he will closely work with finance and grants colleagues to clear all advances, fulfill compliance requirements, attendance sheets, event reports by providing support documents. PA will support in preparing monthly and quarterly progress reports.

Key Responsibilities:

Keep informed of the project documents and any changes in the project documents and implementation approach for better support in the program planning.
Maintaining record of all project documents in hard and soft form.
A person must have basic report writing skill helps and can prepare presentations ensures that the individual can effectively share information, ideas.
Being able to capture key points, decisions, and action items from meetings ensures that everyone is aligned on the next steps.
Preparing/facilitating documentation for finance/grants for payments to vendors, suppliers, volunteers, CPD coaches, facilitators, mentors, government officials and others.
Managing online resources, Box data.
Attending staff meetings Managing Country Program Manager’s and taking minutes
Maintaining office calendars and sending out reminders of impending appointments
Preparing letters and reports as may be required from time to time
Proofreading and making copies of documents
Assisting in the planning and overseeing significant events
Assisting in managing the budget for special and routine events
Acting as a liaison between different departments to support the Country Program Manager
Reserving equipment and conference rooms for presentations and in-office meetings.

Qualifications & Requirements:

This position demands dynamic individual with a good communication, inter-personal and analytical skills to achieve results in demanding and often difficult environments.

Minimum Bachelor's degree and experience in a field related to humanitarian assistance, emergency response and development.
Minimum of 2 to 3 years’ related working experience in administrative, program/project support functions and database management in development sector.
Excellent time management skills
Excellent interpersonal skills
Ability to do multitasking
Excellent time management and strong organizational skills
Familiarity with office equipment.
Polite, clear and compelling communication skills
Willingness and ability to travel for field visit to Peshawar/Quetta if needed

Females are encouraged to apply

We are an equal opportunity employer.

Skills

Database Management Multitasking Skills Project Administration

Job Details

Industry:

N.G.O./Social Services

Functional Area:

Project Management

Total Positions:

1 Post

Job Shift:

First Shift (Day)

Job Type:

Full Time/Permanent

Job Location:

Islamabad, Pakistan

Gender:

No Preference

Minimum Education:

Bachelors

Degree Title:

Minimum Bachelor\\\'s degree and experience in a field related to humanitarian assistance, emergency response and development.

Career Level:

Experienced Professional

Minimum Experience:

2 Years (Minimum of 2 to 3 years’ related working experience in administrative, program/project support functions and database management in development sector.)

Apply Before:

Oct 13, 2024

Posting Date:

Sep 12, 2024