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Front Desk Officer

PEL Petroleum Exploration (Pvt) Ltd Unverified

Islamabad , Pakistan

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Posted Jan 03, 2023 634 views

  • Greeting the all incoming staff and visitors upon their arrival to the office.
  • Greeting the visitors/guests of the PEL staff pleasantly and professionally.
  • Escorting all guests to the respective person of contact after confirming the appointment.
  • Offering the guests tea and coffee in case of waiting or delay. Ensuring their conformability during the waiting period.
  • Coordinating all interview candidates with the HR department.
  • Greeting all personnel entering the office premises with professional courtesy and elegance.
  • Maintaining the decorum of the front desk
  • Dressing in a formal attire, sitting up straight at the front desk at all times and being attentive and vigilant of the surroundings.
  • Confirming all appointments with the concerned person or respective department and escorting the visitor to the correct destination.
  • Keeping the front desk attended at all times and ensuring back up in case of being absent from reception desk.
  • Visiting all rooms on the premises; within the respective domains, and inspecting the cleanliness and placement of all items and furniture.
  • All administrative responsibilities, including delegation of roles to lower staff to maintain a clean, hygienic, orderly work environment.
  • Maintain a company calendar and schedule appointments.
  • Scheduling and participating gin management of in-house and external events.
  • Maintaining a detail hospitable documents to dictate the protocols of receive special guests.
  • During the event of foreign or VIP guests; allocating personnel to designated places, arranging refreshment, ensuring cleanliness, assigning appropriate crockery and time management.
  • Ensuring that the front desk is always presentable and equipped with all the necessary supplies such as pens, envelops and first aid box.
  • Answering all telephonic calls; incoming/outgoing, screening and directing calls to the relevant departments, taking and/or conveying messages and providing information to callers regarding queries.
  • Preparing correspondences and documents for courier; incoming/outgoing, mails to receive and sorting mail and deliveries monitor and maintaining office equipment along with tidying and maintaining the reception area
  • Answering and addressing incoming phone calls in a timely and polite manner, clearly determine the purpose of the call and forward calls to the appropriate person.
  • Photocopy, collate, fax and file documents accurately, maintain equipment and report any malfunctions
  • Maintain confidentiality of all organizational matters and show discretion
  • All additional professional duties as assigned by the Chief Executive/Director or any senior functionary of the company on their behalf to be fulfilled
  • Ensuring proper secrecy and confidentiality of all office matters during the term of employment and after separating with the organization.
  • Maintaining the attendance record of all staff members, including support and lower staff.

Skills

Financial and Budgeting Skills Appointment Scheduling Japanese & Korean Language Proficiency Documents Handling Database Impact

Job Details

Industry:
Media/Communications
Functional Area:
Secretarial, Clerical & Front Office
Total Positions:
3 Posts
Job Shift:
First Shift (Day)
Job Type:
Full Time/Permanent
Job Location:
Islamabad, Pakistan
Gender:
No Preference
Age:
22 - 29 Years
Minimum Education:
Bachelors
Degree Title:
And management degree
Career Level:
Experienced Professional
Minimum Experience:
2 Years (Relevant administrative and customer dealing experience)
Apply Before:
Feb 04, 2023
Posting Date:
Jan 03, 2023

Work Environment

Supervisor’s gender:
Either
Percentage of female coworkers:
10-19%

PEL Petroleum Exploration (Pvt) Ltd

Media/Communications · 11-50 employees - Islamabad
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