Executive Sales Assistant

Orca BPO is seeking a detail-oriented Executive Sales Assistant to provide comprehensive administrative and sales support. This role requires someone with 3 years of experience to efficiently assist sales executives by managing customer relationships, maintaining calendars, and streamlining communication processes. The ideal candidate excels at organizing tasks, handling data entry, and facilitating seamless reporting and documentation. Comfortable working independently with minimal supervision, this person supports smooth sales operations while adapting to the dynamic needs of a busy office environment, including working night shifts aligned with US hours. The Executive Sales Assistant plays a critical role in enhancing stakeholder communication, lead tracking, and project communication plans. Proficiency in Microsoft Office Suite, especially Excel, CRM systems, and scheduling tools ensures accurate and timely support. This position does not involve team management, but it demands strong multitasking skills and excellent verbal and written English communication to coordinate effectively across departments and external contacts.
Responsibilities

Manage and maintain executives calendars, scheduling meetings, and coordinating appointments accurately and proactively.
Support sales teams by maintaining and updating the customer relationship management system to ensure current and accurate data.
Handle all aspects of communication management, including responding to inquiries, drafting correspondence, and facilitating clear stakeholder communication.
Enter, manage, and verify data to ensure quality and integrity of information used for sales reporting and other documentation.
Prepare detailed reports, presentations, and documentation to assist executives in making informed decisions and tracking sales performance.
Coordinate project communication plans to ensure all relevant stakeholders are updated and aligned with project objectives.
Track sales leads and follow up as necessary to assist in moving prospects through the sales pipeline.
Collaborate with different departments to support administrative and operational needs, enhancing workflow efficiency.
Utilize Microsoft Office Suite, Google Workspace, CRM systems, and scheduling tools to optimize daily tasks and overall productivity.
Adapt to working night shifts according to US business hours, maintaining a professional and responsive approach at all times.
Maintain organizational standards by managing files, records, and other documentation related to sales and executive operations.
Provide general administrative assistance such as travel planning, expense reporting, and event coordination to support executive staff.
Demonstrate strong multitasking skills by prioritizing and managing competing tasks in a fast-paced environment.
Ensure confidentiality of sensitive information handled within the role and maintain professionalism in all communications.

Skills

Customer Relationship Management Time Management Calendar Management Communication Management data entry and management Reporting and Documentation Microsoft Office Suite lead tracking Stakeholder Communication Project Communication Plan Microsoft Excel Stakeholder Management Scheduling Tools Google Workspace Verbal Communication Written Communication Organizational Skills Multitasking Independent Work

Job Details

Total Positions:

1 Post

Job Type:

Full Time/Permanent

Job Location:

Islamabad, Pakistan

Gender:

No Preference

Minimum Experience:

3 Years

Apply Before:

Aug 20, 2026

Posting Date:

Jul 19, 2026

Orca BPO

· 11-50 employees - Islamabad

ORCA Enterprises one of the leading Company in the telemarketing sector helping business all across the World in taking care of their Inbound/outbound/email support.