Office Assistant / Secretary

The Office Assistant / Secretary to the CEO will play a crucial role in providing comprehensive administrative support to the CEO. This position requires a high level of professionalism, discretion, and attention to detail.

The ideal candidate will be proficient in Microsoft Word, Outlook, Excel, and have excellent written and spoken English skills. The role may also involve domestic travel as required.

Key Responsibilities:

Administrative Support: Manage the CEO’s calendar, schedule appointments, and coordinate meetings. Ensure the CEO is well-prepared for all engagements.
Communication Management: Draft, format, and proofread emails, letters, notices, and other official documents using Microsoft Word. Handle incoming and outgoing correspondence efficiently.
Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and minutes. Attend meetings as needed to take notes and ensure follow-up on action items.
Travel Arrangements: Coordinate domestic travel plans, including booking flights, accommodations, and transportation. Prepare detailed itineraries for the CEO.
Email and Outlook Management: Monitor and manage the CEO’s email inbox, prioritizing and flagging important communications. Maintain and organize the CEO's contacts and correspondence using Microsoft Outlook.
Document Management: Maintain organized digital and physical filing systems for easy retrieval of documents. Ensure all documents are up-to-date and accessible.
Special Projects: Assist with special projects as directed by the CEO, ensuring timely completion and high-quality results.
Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.

Skills

Communication Skills Fluent in English Microsoft Outlook Microsoft Excel

Job Details

Industry:

Real Estate/Property

Functional Area:

Administration

Total Positions:

1 Post

Job Shift:

First Shift (Day)

Job Type:

Full Time/Permanent

Job Location:

Gulberg, Lahore, Pakistan

Gender:

No Preference

Minimum Education:

Bachelors

Career Level:

Experienced Professional

Minimum Experience:

2 Years

Apply Before:

Oct 01, 2024

Posting Date:

Aug 30, 2024

One Solution

Real Estate/Property · 11-50 employees - Lahore

We are an outsourced company for some of the most well known and well renowned private organisations based in Lahore. We have the responsibility of finding and hiring new and experienced talent as per the requirement of the organisations. Our aim and mission is very target oriented and based on our client's requirements, we aim to find them the best according to their needs. We are a team of professionals and expect the same professionalism in return. Till now, we have managed to hire over 25 successful candidates in offices, manufacturing units, construction sites and real estate developments and looking to further broaden our numbers. Our advertisements are found online and on print media, and our selection process is thorough and rigid. All successful candidates till now have proven to be an asset for our clients and we plan to keep the success rate up. We wish best of luck to all the applicants for their job hunt and future career path.