Finance / Admin Officer

Nutritious Agri Future (Private) Limited (NAF) is a new start-up that implements HarvestPlus and other projects in Pakistan – We implement projects to improve nutrition in agriculture and bridge gaps in the supply chain for biofortified seeds, grains, and foods. We are looking for a Finance and Admin Officer to be based in Islamabad.   

We are seeking a highly motivated individual to join our new venture with the ambition to decrease malnutrition in Pakistan through the development of highly nutritious food supply chains.  As a start-up our processes and procedures are new so you will have the opportunity to start many ideas from scratch to contribute to the organisation of a high functioning team.  Liaising with colleagues around the globe you will need to be able to create networks and colleagues fast and multi task across different people and projects

Finance / Admin Officer  

OBJECTIVES OF THE ROLE:

• Official point of contact for NAF on administrative and financial affairs
• Process and record accounting information timely in the system; issue reports to support the decision-making processes in the NAF. Provide financial information to management by researching and analysing accounting data and preparing reports. Support various NAF-implemented projects accounting and reporting functions.
• Coordinate overall office functions and be responsible for the management and update of all staff and office policies. 
• Assist in recruiting national staff, Off-boarding, managing confidential data such as contract renewals, HR data management, and managing relations with all vendors,
• Responsible for all travel management, event planning, and general procurement,  

Main duties and responsibilities

• Prepare asset, liability, and capital account entries by compiling and analyzing account information.
• Document financial transactions by entering account information.
• Summarize current financial status by collecting information; preparing balance sheets, profit and loss statements, and other reports.
• Prepare payments by verifying documentation and requesting disbursements.
• Comply with federal, state, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.
• Contribute to team effort by accomplishing related results as needed.
• General procurement for NAF, Pakistan office
• Look after all IT-related issues including email accounts, software, etc.
• Develop processes and procedures in documentation and recommended software, account keeping systems and digital information management
• Acquire all policies including HR and financial and keep those updated.
• Maintain all project information on a computer-based information system.
• Prepare reports on project matters including collating documents and information as required.
• Contribute to meeting arrangements including coordination of attendees and preparation of meeting papers.
• Make travel arrangements (domestic and international) for NAF staff and visitors, including booking travel and accommodation; organising visas; and itineraries.
• Arrangement of NAF internal staff meetings and meetings with international colleagues

Education & Knowledge and Work Experience: Minimum Formal Education needed.

• Basic qualifications to qualify through 1st round of screening
• Ability to communicate fluently in writing and verbally in English and Urdu
• BA/BS in Finance/Civil or Public Finance, Accounting, Commerce, or related field.
• 3 years’ experience in financial management with progressive experience in processing donor reports and following up on sub-grants.
• Experience and basic knowledge of administrative and/or operating processes and procedures of development/research support function.
• Ability to multi-task in dealing with several different issues at a time and work under high pressure, meet deadlines, and monitor and follow-up on pending matters under minimum supervision.
• Proficiency in MS Office suite.

Preferred Qualities

• Experience in an INGO or international organization environment will be an added advantage
• Keen interest in food and agriculture
• Interest in digitization of administration, tech tools for efficiency

Other points to note

• We are an equal opportunities employer and seek to create a diverse team of people from different backgrounds and career stages.
• In an international environment, meetings can be scheduled outside of business hours, we allow flexibility that could fit in with someone with caring responsibilities.
• Largely office based, with the flexibility to work from home if home internet is reliable, domestic travel might be expected.
• We offer paid vacations
• Opportunity for career development with formal courses and mentoring
• Occasionally public holidays may be disrupted due to the global nature of the work – time can be taken back in lieu
• Working week of 37.5 hours

Process

• Deadline or applications March 10, 2023
• Initial sift of applications to screen minimum requirements
• On invitation only, telephone interview with the hiring manager (approx 30 mins)

In person interview at the NAF offices – will include other HarvestPlus representatives on video call – participants will be expected to perform a basic literacy and numeracy test during the interview