Finance Officer

This role requires managing a team of two persons to ensure accurate account reconciliation, adherence to regulatory compliance, and implementation of internal controls. The Finance Officer will play a vital role in maintaining the financial health of the organization by efficiently managing cash flow and utilizing financial software tools to optimize financial operations. The successful candidate must be an ACCA or CA Finance Finalist with at least four years of relevant experience. The role demands precision, attention to detail, and the ability to consistently analyze financial data for strategic decision-making. The Finance Officer will collaborate closely with other departments, contributing to the company’s long-term financial planning and sustaining compliance with local financial regulations.

Job Responsibilities:

Payables Management:

• Review vendor payments to ensure timely processing after due verification.
• Ensure all payments are made with appropriate supporting documentation duly verified by the relevant department.
• Review for completeness of supporting documents, tax status of vendors, cheque title, etc.
• Ensure timely disbursement of cheques to vendors and others as per policy time frame.
• Follow up on unpresented or long outstanding cheques.
• Ensure reimbursement of per diem and travel expense claims as per approved policy.
• Ensure existence and compliance of effective controls over all banking transactions.

Payroll Processing:

• Review and recheck monthly payroll calculations for EOBI, loans, expense reimbursements, employee advance adjustments, and tax deductions.
• Review reconciliation from last month’s payroll to current month’s payroll.
• Review payroll in GL to ensure it is booked against the correct budget lines.
• Ensure payroll is signed by signatories as per approved limits.
• Check calculation of final settlement of employees and coordinate with HR department for payment of gratuity.
• Coordinate with the bank for provision of payroll transfer instructions to credit employees' accounts.

Taxation & Tax Reporting:

• Maintain close liaison with supply chain and procurement departments to provide input on sales tax and withholding tax exemptions available to the organization.
• Ensure application of correct tax percentages on deduction of withholding and sales tax for filers and non-filers.
• Ensure timely deposit of withheld WHT and sales tax to the Government of Pakistan treasury.

GL / Accounting System Maintenance:

• Prepare and update the chart of accounts and cost centers in the accounting system as per approved budget line and GF reporting requirements.
• Review all system-generated vouchers for accuracy regarding account codes, budget lines, and cost centers.
• Update and maintain the GL by opening new account codes after validating the request.

Budgeting:

• Ensure correct budget code allocation for all payments and disbursements in coordination with the Grants Department.
• Prepare variance analysis reports for actual and budgeted expenses, providing reports to Head Office.

Capacity Building of Finance Staff:

• Identify training needs for finance staff by assessing weak areas.
• Conduct inter-department capacity-building exercises for new joiners.

Support to Provincial & District Offices:

• Coordinate with provincial offices for their financial queries and provide guidance for resolution.
• Review financial documentation as per guidelines of donors.

Audit Coordination & Support:

• Coordinate with internal audit for all pre and post-audit issues.
• Conduct quarterly financial reviews and report findings.

Declaration:

Our organization has a zero-tolerance policy on conduct that is incompatible with the aims and objectives, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. It also adheres to strict child-safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Only short-listed candidates will be called for test/interview. Due to the nature of the project, positions may be filled on a rolling basis.