MEDVISION is seeking a well-organized and detail-oriented Office Coordinator with at least 2 years of experience to manage office operations, tender documentation, reporting, and administrative support. The ideal candidate has strong expertise in MS Office applications, particularly advanced Excel skills, and thorough knowledge of public tender procedures including compliance with ePAD and PPRA rules. This role focuses on ensuring smooth daily office coordination and accurate management of documentation and reporting processes without managing a team.
The Office Coordinator at MEDVISION will handle a variety of administrative duties including preparing tender documents, maintaining records related to freight, customs, inventory, and payments, as well as supporting social media marketing and online platform activities. The role requires excellent organizational, communication, and analytical skills to efficiently coordinate with vendors, clients, and internal departments while managing office supplies and filing systems.
Responsibilities
- Coordinate and manage daily office operations to ensure efficient workflow and administrative support.
- Prepare and review public tender documents ensuring full compliance with ePAD and PPRA regulations and guidelines.
- Maintain comprehensive records of freight shipments, customs processes, inventory, and payment transactions accurately.
- Create, update, and manage detailed reports, expense sheets, and customer databases using advanced MS Excel techniques.
- Develop professional presentations and official correspondence with MS Word and PowerPoint to support management and client communications.
- Liaise and communicate effectively with vendors, clients, and internal teams to facilitate smooth operational coordination.
- Manage and update company social media accounts and assist in online sales activities to enhance MEDVISIONs digital presence.
- Monitor office supplies, organize documentation, and maintain proper filing systems to support operational efficiency.
- Ensure timely multitasking and deadline adherence across all assigned responsibilities with strong attention to detail.
- Assist in analytical reporting and data collection to support decision-making and continuous improvement within the office environment.
Skills
MEDVISION is a registered importer, distributor and service provider to both Public and Private Sector Hospitals, Institutions, Clinics and individuals. It is one of the few leading companies dealing Specially in medical Diagnostic imaging equipment.
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