Posted Jun 21, 2023 620 views
Job Summary:
An Admin / HR Assistant performs a variety of personnel-related HR and Administrative tasks.
He / She will support Executives, HR and Admin department in duties like scheduling and update day to day activities, posting job ads, updating HR database and processing employees requests, assists in administration tasks with an excellent organizational skills and the ability to handle sensitive information confidentially.
Responsibilities:
- Maintain employee records (soft and hard copies).
- Manage scheduling for company executives such as, Executive Director, Managing Director and Chief Executive Officer.
- Draft, review and send communications on behalf of company executives.
- Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
- Answer and respond to phone calls, communicate messages and information to the executive.
- Update HR databases (e.g. new hires, separations, vacation and sick leaves)
- Assist in payroll preparation by providing relevant data, like absences, bonus and leaves.
- Prepare paperwork for Admin & HR policies and procedures.
- Process employees’ requests and provide relevant information.
- Provides administrative support to ensure efficient operation of office.
- Answers phone calls, schedules meetings and supports visitors.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Coordinate Administration and HR projects, meetings and training seminars.
- Collaborate with the Recruiter to post job ads on careers pages and process incoming resumes.
- Supports team by performing tasks related to organization and strong communication.
- Manage the department’s telephone center and address queries accordingly.
- Prepare reports and presentations for internal communications.
- Provide orientations for new employees by sharing onboarding packages and explaining company policies.
Hiring Criteria: Qualification & Skills
- Bachelor’s or Masters with 2-3 years of experience in relevant field.
- Excellent written and verbal communication skills.
- Time-management, organizational and multi-tasking abilities.
- Ability to pay attention to detail.
- Basic understanding of frequently used computer software and programs, such as Microsoft.
- Familiarity with office machines (e.g. fax, printer etc.)
- Good organizational and multi-tasking abilities.
- Problem-solving skills with Customer service orientation.
Job Details
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Real Estate Company
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