Posted May 24, 2023 316 views
Administrative Support: Provide general administrative support to the office, such as answering phone calls, responding to emails, scheduling appointments, and managing calendars.
File Management: Maintain and organize physical and electronic files, ensuring documents are properly labeled, stored, and easily accessible when needed.
Data Entry: Input and update information into computer systems and databases accurately and efficiently, ensuring data integrity.
Correspondence: Draft and prepare correspondence, memos, reports, and other documents as needed. Proofread and edit documents for accuracy and clarity.
Reception: Greet visitors and clients, direct them to the appropriate person or department, and handle inquiries or provide basic information.
Office Supplies: Monitor inventory levels of office supplies and place orders when necessary. Ensure that supplies are well-stocked and readily available.
Meeting Support: Assist with scheduling and organizing meetings, including booking meeting rooms, preparing agendas, and taking meeting minutes.
Travel Arrangements: Make travel arrangements for staff members, including booking flights, hotels, and transportation, and preparing itineraries.
Financial Tasks: Assist with basic financial tasks such as processing invoices, tracking expenses, and reconciling credit card statements.
Filing and Records Management: Maintain filing systems and records, ensuring documents are properly archived and easily retrievable.
Office Maintenance: Coordinate office maintenance and repairs, including liaising with vendors and service providers.
Collaboration and Communication: Collaborate with other team members and departments to ensure smooth operations and effective communication within the organization.
Special Projects: Provide support on various special projects as assigned, which may involve research, data analysis, or coordination of activities.
Adherence to Policies and Procedures: Follow and enforce organizational policies, procedures, and guidelines to maintain a safe and efficient office environment.
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Lakewoods Immigration Services
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