Posted Feb 02, 2026 174 views
Knox Solar Pvt Ltd is seeking a detail-oriented and proactive Assistant Administrator with at least 2 years of experience to join our dynamic team. The ideal candidate will play a key role in ensuring smooth office operations by managing administrative tasks, supporting human resource functions, and assisting with accounts and finance processes. This position requires strong communication and organizational skills, proficiency in office software, and the ability to coordinate effectively across departments. The Assistant Administrator will also lead and manage a small team of two personnel, fostering a collaborative and efficient working environment.
This role involves managing office documentation, correspondence, scheduling, and record-keeping while maintaining professionalism and accuracy. The candidate will support recruitment, attendance tracking, and employee record maintenance as part of human resource assistance. Additionally, the position requires involvement in vendor coordination, expense tracking, and basic financial operations. The Assistant Administrator is responsible for facilitating inter-departmental coordination, monitoring daily office functions, and helping organize meetings and company events to contribute to the overall operational success of Knox Solar Pvt Ltd.
Responsibilities
- Manage daily office administration tasks including documentation, filing, and record-keeping to ensure organized and efficient operations.
- Handle all types of correspondence such as emails, letters, and notices with professional and clear communication.
- Maintain and organize schedules, arrange meetings, and coordinate appointments for management and staff.
- Oversee front-desk operations including telephone handling and visitor management to maintain a professional office environment.
- Utilize computer software, including Microsoft Office and basic ERP systems, to prepare reports, presentations, and manage data accurately.
- Provide human resource support by assisting in recruitment processes, onboarding new hires, maintaining employee records, and managing attendance and leave reports.
- Support disciplinary and compliance procedures in collaboration with management to uphold company policies and workplace standards.
- Assist in basic accounts and finance activities such as invoice handling, expense tracking, petty cash management, and vendor payment follow-ups.
- Maintain accurate records for audit purposes and help prepare financial documentation as needed.
- Coordinate logistics and procurement activities to ensure timely availability of office supplies and resources.
- Monitor daily office activities to identify areas for improvement and implement effective solutions.
- Facilitate communication and coordination between various departments to enhance workflow and address operational needs.
- Organize company events, meetings, and other gatherings ensuring all arrangements are handled efficiently.
- Lead and manage a team of two assistants, providing guidance, support, and fostering teamwork to achieve departmental goals.
Skills
Knox Solar Pvt Ltd
Solar
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