Executive Secretary

Jeevaysoft Solutions

Multiple Cities, Pakistan

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Posted Jul 27, 2026 15 views Report Job

PKR. 150,000 - 150,000/Month

The Executive Secretary at Jeevaysoft Solutions plays a vital role supporting C-level executives by managing administrative and communication tasks that keep executive operations running smoothly and efficiently. This position demands a professional who is highly organized and capable of handling multifaceted responsibilities such as calendar management, document preparation, and travel coordination with precision and discretion. The Executive Secretary serves as a liaison between the executive and senior business contacts, representing the executive with the utmost professionalism while maintaining confidentiality and loyalty to the company. This role requires a proactive and self-motivated individual who follows through on tasks independently and maintains a polished business communication style both in writing and verbally. Working at Jeevaysoft Solutions, the Executive Secretary is deeply involved in managing the executives dynamic schedule and coordinating logistics for both domestic and international travel. In addition, this role encompasses marketing and social media management to independently maintain and grow the executive's professional online presence, including platforms such as LinkedIn. The ideal candidate demonstrates a strong professional presence with experience in office administration, email triage, task prioritization, and correspondence. While managing a team is not required, the position requires excellent time management skills, discretion under pressure, and the ability to effectively represent the executive in high-stakes business environments. A bachelors degree is preferred, along with formal training in office administration or business to enhance performance in this critical role.
Responsibilities

Manage and maintain the executives calendar including scheduling, rescheduling, and prioritizing appointments and meetings to maximize efficient use of time.
Prepare, review, and manage confidential documents, reports, and correspondence ensuring accuracy and professionalism.
Handle email triage and correspondence on behalf of the executive, ensuring timely response and appropriate delegation of tasks.
Coordinate comprehensive travel arrangements including itinerary planning, accommodation bookings, transportation logistics, and visa requirements for domestic and international trips.
Oversee marketing and social media activities related to the executives professional online presence, ensuring consistent and professional growth of their network and visibility.
Serve as the primary point of contact for senior business partners, managing communications with discretion and representing the executive professionally in all interactions.
Prioritize tasks effectively to manage competing demands while maintaining focus on critical deadlines.
Utilize document management systems to organize, store, and retrieve documents efficiently ensuring confidentiality and compliance with company standards.
Demonstrate professionalism and composure in high-pressure situations, maintaining clear and even-keeled communication.
Operate as a self-starter by identifying needs, anticipating challenges, and taking initiative to complete tasks without the need for extensive supervision.
Assist with special projects and administrative tasks as assigned to support strategic initiatives of the executive and the company.
Maintain valid travel documentation and be prepared for business travel as required to support executive meetings and conferences.