Reporting & Database Officer

Islamic Relief Pakistan is seeking a dedicated Reporting & Database Officer to manage and optimize data entry procedures, database development, and management information systems. This role involves ensuring accurate and timely data reporting to support decision-making processes across the organization. The ideal candidate holds a Bachelor’s or Master’s degree in Information Technology, Computer Science, Database Management, Information Systems, Data Science, Software Engineering, or Statistics, with relevant experience in database management and reporting, demonstrating strong technical skills and attention to detail. The Reporting & Database Officer works independently without team management responsibilities, focusing on data integrity, database optimization, and timely generation of reports. The position requires expertise in handling large datasets, maintaining database security, and using management information systems effectively to support program monitoring and organizational objectives. The role plays a critical part in supporting Islamic Relief Pakistan's mission by ensuring data accuracy and reliability that informs program performance and strategic planning.

• Develop, maintain, and update databases to ensure accuracy and accessibility for relevant stakeholders.
• Implement and monitor data entry procedures to guarantee high-quality and consistent data collection.
• Generate timely and accurate reports using management information systems to support program monitoring and evaluation.
• Analyze data to identify trends, anomalies, and insights that facilitate informed decision-making.
• Coordinate with program staff to gather data requirements and provide technical support for data-related queries.
• Ensure compliance with data protection policies and confidentiality standards during data handling and storage.
• Troubleshoot database issues and work to optimize database performance and reliability.
• Document all database procedures, configurations, and data workflows to maintain operational consistency.
• Assist in the design and implementation of new reporting tools or database enhancements to improve efficiency.
• Train relevant staff on data entry systems and reporting processes to ensure data quality and uniformity.

Technical

• Assist in designing of project specific database & tools.
• Lead design, administration and maintenance of centralized project databases.
• Develop digital data collection tools and reporting frameworks.
• Ensure data security, confidentiality and compliance with organizational policies.
• Develop automated reports and dashboards.
• Monitor data quality indicators and conduct regular audits.
• Provide technical support for programme monitoring and evaluations.
• Generate analytical reports and recommendations.

Specific Responsibilities

• Manage all project-related databases and ensure system functionality.
• Design and maintain beneficiary information management systems.
• Lead data migration, backup and recovery procedures.
• Develop interactive dashboards and visualization products.
• Conduct field data validation and quality assurance visits.
• Coordinate with programme, MEAL and communications teams for reporting.
• Maintain archive and records according to organizational standards.
• Support assessments, surveys, baseline and endline exercises.
• Ensure implementation of data protection and confidentiality protocols.
• Analyze trends and provide evidence for programme planning and decision making.
• Support organizational digital transformation initiatives.
• Coordinate all field activities with implementing staff
• Assist in designing of project specific data collection tools.
• Conduct frequent field-visits to project locations for cross verification and validation
• Giving constructive feedback on project operations to Field teams and help with troubleshooting.
• Recommend training to increases skills and compliance of field staff.
• Ensuring formal and informal project data reports are submitted to senior Project officer in a timely and efficient manner.
• Maintain confidentiality and observe data protection guidelines and filing as per IR Achieve Record Management Policies

·       Support programming and field staff to ensure that projects are carried out with participation from all affected communities (including women) and that information is shared with affected communities.

·       Maintain the Conflict and Feedback Mechanism database and conduct regular analysis to inform decision making and future project designs

·       Ensure that all programmes are designed and implemented in accordance with CHS

Programme Learning and documentation

·       Lead programme learning and knowledge management processes.

·       Produce analytical briefs and periodic information reports.

·       Support evaluations and evidence generation activities.

·       Promote utilization of monitoring and assessment findings.

·       Establish reporting mechanisms for continuous improvement.

Operational

·        Preparation of weekly / monthly work plans.

·       Maintenance of hard record that includes field visits reports, beneficiary data, assessment record, distribution record & other documentation.

·       Ensure punching accurate information in MIS/Excel Databases

·       Ensure appropriate beneficiary’s data collection & screening prior to making any transaction

·       Ensure proper filling of forms & formats as per desired standard

·       Extend support Senior Project officer / Project Officer/ MEAL / Communications staff for gathering desired information.

·       Ensure availability of up to date info in MIS on regular basis with consultation of Project Teams

·       Close coordination with line manager for effective implementation of project activities.

Organizational

·       Ensure compliance with IR’s policies & procedures in true spirit for effective delivery of services to communities.

·       In depth understanding of IR values and their demonstration in the field while working with communities.

·       Abide by the IR zero tolerance policy towards bribery & corruption through sensitization / empowerment of communities on coping mechanism so that they can raise voice as & when feel inappropriate.

·       Thorough knowledge of IR strategic priorities to ensure effective implementation with future sustainability.

·       Assist in identification & documentation of organizational successes for show casing IR work

·       Facilitate communities in adaptation of environment friendly & cost effective approaches to meet their current as well as future needs with specific attention to climate change.

·       Focused efforts to be made for mainstreaming of marginalized groups i.e. Persons with disability and old age, minorities, Women & children etc in consultation & implementation of project activities at ground.

·       Strengthen mechanism to Influence the decision makers through communities to pay attention towards DRR planning, give voice to suffering and the excluded, highlighting the protection needs of people.

·       Participation and facilitation in implementation of IR seasonal programmes & emergency response.

PERSON SPECIFICATION

It is essential that the post holder shows a good understanding and sympathy with Islamic values and principles as well as commitment to Islamic Relief Worldwide vision, mission and core values.

Qualification:

Bachelor’s / master’s degree in: Information Technology, Computer Science, Database Management, Information Systems, Data Science, Software Engineering, Statistics (preferred).

Experience:

Minimum 3 for master’s degree and 5 years for Bachelors relevant experience in:

• MIS Administration
• Database Management
• Information Management
• NGO / INGO Programme Data Systems
• Reporting and Analytics

Computer Skills:

Advanced MS Excel

Power BI / Tableau

SQL / Database Administration

ODK / KOBO

SPSS / Statistical Tools

MS Office & Outlook

MIS Dashboard Development.

Language:

Urdu, Balochi,Brahvi,Pashto and English

Key Personal Qualities:

·       Strong emotional intelligence and resilience, and able to maintain self-control in difficult situations.

·       Able to work under extreme conditions in field areas.

·       Good communication skills in local as well as English / Urdu, Pashto, Balochi language which delivers information with clarity in a wide range of situations.

·       Has a positive nature and able to overcome issues that create hindrance in achievement of entrusted goals / objectives.

·       Has a learning attitude and a continuous improvement philosophy.

Value Added Skills

·       Data Entry procedures, Database Development MIS tools utilization and Intermediate experience in MS Excel

·       Dashboard Development

·       Database Architecture

·       Data Visualization

·       GIS (Preferred)

·       Data Governance

·       Automation & Reporting

·       Information Security.

·       Inclusion

Declarations # 1: I hereby confirm that I have never been involved and/or charged in violation of SEAH (Sexual Exploitation Abuse & Harassment) related concerns in my career.

Declarations # 2: I confirm that the above information in the CV/Application is complete and correct and that any untrue or misleading information will give my employer the right to terminate any employment contract offered.

Declarations # 3: I agree that information contained within this application and supporting documents (including "sensitive information”) may be accessed, stored and used and by the organization in accordance with the Data Protection Act 1998.

Pre-employment Checks:

Any employment with Islamic Relief will be subject to the following checks:

* Screening clearance

* Receipt of satisfactory references

Please note, we are only able to accept applications from candidates who are eligible to live and work in Pakistan. We are unable to progress applications that would require sponsorship.

Our Values and Commitment to Safeguarding:

IR is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IR engages. IR expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.

In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

By applying, the job applicant confirms his/her understanding of these recruitment procedures.

Islamic Relief is an equal opportunities employer

Note:  Prefrenece will be given to Local applicants & Incomplete forms will not be Entertained.